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Transcript Change-Proposal-Form..

Change Proposal: When to Use It
Use this format when you are suggesting a change. If
your audience will consider it an unpleasant change, you
may want to use the Communicate Bad News format.
Changes could be
Hiring more people for a project.
Redoing a process to improve effectiveness.
Planning different job responsibilities.
Merging two companies.
Creating new task guidelines for task.
Change Proposal: Plan Your Presentation
2 key messages
 Message 1:
 Message 2:
Fill this out before you create
your slides. To see an
example of this slide go to the
Change Ideas File.
To delete a yellow box, select
the box and hit the delete key.
Theme / story line:
I want the audience to
 Say…
 Do…
 Feel…
Discussion points
 Consider what your audience will want to discuss about the change.
 List two questions to ask at the beginning of your talk and two to ask at the
Change Proposal: Plan Example
Objective: Show the audience how this new change will benefit
them so that they will take steps to implement it.
2 key messages
 Learn the process and save hours of time.
 Instant help is available with a phone call if you get stuck.
Theme / story line: A little extra training today equals less work
I want the audience to
 Say: This sounds like a good idea.
 Do: Spend one hour going through the demo and trying out the new
 Feel: Curious and open to trying the new process.
Discussion points
 What do you dislike about the process now?
 Do you want someone to go through the demo with you?
Presentation Title
Change Proposal
Use the rest of
the slides in this
file for your
slides. Put the
slides before
this title slide at
the end of the
You can refer to
them when
creating your
slide’s content
and practicing
the delivery.
Executive Summary
• Text
• Text
• Text
Next Steps
• Text
Executive Summary
What’s not working with the present situation
Change recommended
Benefits of change
Next steps to implementation
Background information
Change suggested
Future benefits
Ask Questions
The “Ask
means for you to
tell your audience
if they can ask
you questions
during your talk or
at the end.
Background Information
Create a sense of urgency as you explain why the
change is necessary
Build a business case
List what’s been happening to lead to this change
Change Suggested
List Change Suggestion Here
How This Change Will Affect You
List key benefit to change here
Work load
Reporting structure
Career possibilities
Implementation Phases
Text here
Text here
Text here
Text here
Text here
Text here
Ideas for Implementing Change
Positive, can-do attitude
Lists specific tasks
Three Benefits for You
State the overall benefit here
List benefits the audience will be most interested in
Show a chart for
Title: Focus of the Chart
State a key point about data in the chart
1st Qtr
2nd Qtr
Without Change
3rd Qtr
4th Qtr
With Change
List source of data here
Next Steps / Support Needed
Next Steps
Support Needed
1. List step
Text here
2. List step
Text here
3. List step
Text here
4. List step
Text here
Show this when
you are done and
want feedback from
your audience.
Your Questions & Comments
The Vision for the Future
Remain in control. Don’t
let your talk be the victim
of the last question or
comment. Always repeat
the major points that you
want your audience to
Use this slide after you have answered
the last question
List 3 key points you want your audience to remember
Slide Suggestions
Cut out specialist words: A cost-cutting specialist may talk about
people as “units.” Eliminate jargon from your slides.
Change slide images
 You can replace the pictures in the Title Master, slide 10, with your own.
 You can select and delete the images on slides 11, 14, 17, 18, and 22.
Complex information: Use the blank templates at the end of this
Presentation Suggestions
Language: Do not use words like “you must,” “you should,” “you
have to.” Consider this a persuasive rather than a dictatorial
Focus: “We” versus “I” and “You”: State what you will be doing
and what the audience will be doing. Be specific. Don’t say “we will
do” when that is not the reality of the situation.
Team effort: To convey that the change will require a team effort,
use team metaphors.
For Design, Delivery and Message Coaching
[email protected] or
 Make your messages clear and audience focused
 Look confident and persuade your audience
Ten Delivery Tips
 Voice: When you are nervous and your voice is shaky, speak a
little louder. The shakiness will diminish or disappear.
 Eyes: Always start and end each sentence looking at someone.
 Feet: Point them straight towards the back wall. That way you will
look at everyone in the audience.
 Gestures: Gesture with one or both hands above your waist, not
by your thighs.
 Arm position: Put your arms by your side. Don’t hold your hands
in front of you or put your arms behind your back.
Don’t read your slides.
Tell your audience information that is not on the slides.
Ten Delivery Tips
 Filler words: You won’t say “um” when you pause and breathe
between your sentences.
 Short sentences: Make your sentences short so you can
emphasize key words, make your point, and give the audience time
to digest the information.
 Pauses: Pause between your sentences to give your audience
time to digest what you say.
 Movement: Move towards or away from the audience. Don’t stand
in the same place the whole time.
 Facial expressions: Don’t present with a deadpan look on your
face. Express yourself!
Explain These Issues During Your Talk
Why this change is necessary and important to the company,
department, group and / or person.
How this change will benefit you and the audience.
 Short term, if applicable
 Long term, if applicable
How you and your group are participating in the change with your
audience. The motto is, “We are in this together.”
Say, “We are doing this because…” and state facts, feelings, and
 You want your audience to know why change is happening, not just that it
is happening. They will be more open and feel less coerced.
Pick a motto, phrase, or metaphor for the change and use it
throughout the talk.
Make sure your language will bring the audience to you rather
than alienating them.