Transcript Coverage of children

Implementation of MID DAY MEAL SCHEME

The department of Elementary Education is the nodal department for implementation
of MID DAY MEAL in the State.

HP State Civil Supplies Corporation is the nodal transport agency for transportation
of rice in the State.

Government of India reimburses transportation charges equivalent to the rates as
prevalent under PDS to the State.

Hot cooked Meal of high calorific value and protein content , prepared & served in
the school premises.

The School Management Committees constituted for every school.

The School Management Committee has been empowered for overall implementation
of the scheme.

The School Management Committee has been authorized:

To decide the weekly menu.

Engagement of cook-cum-helper

Overall supervision of the scheme.
Food-grain flow chart
Government of India
Food corporation of India Distribution centers
Wholesale Godowns of HPSCSC
Fair price Shops / PDS depots
Govt./ Govt. Aided primary /Upper Primary Schools
FUND FLOW CHART
Government of India.
Centre share
Govt. of Himachal Pradesh
Govt. of Himachal Pradesh
(State Share)
Department of Elementary Education
Dy. Director / Block Elementary Education
officers
School Management Committee of concerned school
Performance of State during 2012-13
Latest Status of implementation of Mid Day Meal Scheme in H.P.
Detail of Schools
SN
Stages
Number of Institution
Total Enrollment
1
Primary
1 0615
385977
2
Upper Primary
4441
273272
Total
15056
659249
Stages
Number of school days
as per AWP (1.4.12 -31.12.12 )
Meals served
(1.4.12-31.12.12)
Primary
193
190
Upper primary
193
190
Coverage of children
Stages
PAB APPROVAL
Coverage (Average)
PRIMARY
383000
366444
(95%)
UPPER PRIMARY
277000
254250
(92%)
STATUS OF MEAL
Stages
Meals approved by PAB
(1.4.12 to 31.12.12)
Meals served
(fig in lacs)
(1.4.12 to 31.12.12)
PRIMARY
738.93
695.07 (94%)
UPPER PRIMARY
534.44
480.56 (90%)
Status of Rice
STAGES
ALLOCATION
(1.4.12 -31.3.13)
LIFTED
(1.4.12-31.12.12)
UTILIZATION
(1.4.12-31.12.12)
PRIMARY
9268.00
(MT)
8199.59
(MT)
6933.49
(MT)
UPPER-PRIMARY
10055.10
(MT)
8151.40
(MT)
7202.76
(MT)
Payment to FCI
Allocation of Funds
Bills raised by FCI
Payment released
Rs. 1091.79
Rs 923.83 lacs
Rs. 923.83 lacs
Cooking cost
Stages
Allocation
(Rs. in lacs)
UTILIZATION (12/2012)
Primary
3112.58
2176.18
Upper Primary
3214.84
2241.37
Cook-cum-Helper
No. of cook-cum-helper
approved by PAB
Engaged
Female
Male
24738
24412 (99%)
19608 (80%)
4804 (20%)
HONORARIUM
(Rs. in lacs)
ALLOCATION
UTILIZATION
2473.81
1851.10
Health check-up of cook-cum-helper:

State has made policy / guidelines for engagement
of cook-cum-helper under MID DAY MEAL SCHEME .It has
been made mandatory to get the medical check-up of cook-cumhelper from medical authorities before first appointment and at
least once a year.
Transportation Charges
(Rs.in lacs)
ALLOCATION
UTILIZATION
305.30
124.70
Status of Kitchen-shed
Sanctioned
Completed
In-progress
Not started
14959
12316 (82%)
2162 (15%)
481(3%)
Management Monitoring Evaluation Funds (MME)
(Rs. in lacs)
ALLOCATION
UTILIZATION
137.81
65.40
KITCHEN DEVICES
Sanctioned by GOI
Utilization
15096
15096
Grievance Redressal Mechanism (GRM)

State has established grievance redressal mechanism under MID DAY MEAL
SCHEME. Following officers have been nominated following officers as nodal
officers at the State/ District /Block/School level :-


State level
:
Additional Director (Administration)

District level
:
Deputy Director (Ele. Education)

Block level
:
Block Elementary Education Officer

School level
:
Centre Head Teacher
The State / District nodal officer sends the complaints received in respect of district
/ block/school to the concerned nodal officer on the next working day and
concerned nodal officer take necessary action on the next working days.
Toll Free number :
Toll free number 1800-180-8007 has been established in the
Directorate on 5.6.12. The complaints / grievance are being
attended on every working day between 10.30 am to 3.00 pm.
Provision of on- line registration of grievances :
There is also a web application software
, e_samadhan
http://admis.hp.nic.in/esamadhan , on the web portal of HP
Government . Public can register their grievance online. The
grievances received through e_samadhan are monitored
regularly by the department as well as by the Government.

Scheme is being regularly monitored by SMC, HT , CHT ,BEEOs
and Deputy Directors.

SDMs, Tehsildars , C.D.P.O. , T.W.O, Representative of Local Self
Government agencies have also been authorised to carry out
inspection.

The inspection performa in this regard has been prepared and
circulated to field offices and same are also available at the
departmental website : www.himachal.nic.in/eleedu/mdm.htm/

The CDPO /TWO & officers of the Local Self Government have
carried out 40 inspection upto December 2012.
Report of Evaluation Study
 External evaluation study of MDMS got conducted from the
Department of Economics and Statistics for six districts viz
Kinnuar , Lauhal & Spiti , Chamba , Sirmour , Kullu and
Mandi.
 The evaluation report revealed that :
 Meal is being served regularly .
 Students are satisfied with the quantity & quality of meal served.
 Schools have facility of safe drinking water .
 92% of schools had separate kitchen shed.
 80% of schools have gas connections.
 Schools are receiving the good quality of dry ration .
 Majority of parents expressed that their children have gained weight &
frequency of falling ill has decreased.

Management committees are satisfied with this scheme.
Further , external evaluation report also revealed that:

Stakeholders are not involved in menu planning .

Most of the stakeholders are not aware about the objectives
to be achieved . Public participation is low.

Inspections are not being carried out regularly , which
revealed weak internal control / monitoring .

Delay in releasing the funds to SMCs.
Corrective measures taken:
 Regarding menu :
Instructions have been issued to field offices that menu may be got approved from the SMC .
The SMC is empowered to approve/ decide the weekly menu, keeping in view the food habits / choice of the students.
Awareness among the community members/ parents :
Awareness programme of SMCs is being conducted through SSA under community training module .
They are being made aware of the role & responsibilities of SMC and right / entitlements of the students under this
scheme. Further, the instructions have been issued for displaying the menu on the wall.

Monitoring / inspection of Scheme :
The department has issued instructions to all officers that every officer going on tour should inspect the
MDM scheme in the schools falling en-route . Further, directions have also issued to the District Coordinator ,
engaged under (MDM Scheme ) , to inspect ten school every month.
 Regarding delay in receiving funds:
The funds/ budget is being distributed to the BEEOs through internet , e-vitran , the web based
application . This reduces the time lag to large extent . However, Department has also issued instructions to all
BEEOs for timely releasing of funds to all SMCs.
Status of Management Information System (MIS)
• The Government of India has developed & launched web based Management
Information System (MIS) . Data entry of :1) Annual Data ----- The information is to be entered once in a year .
It contains basic data of school such as type of school ,
enrollment , infrastructure available in the school etc.
The Department has completed the data entry of annual
data.
2) Monthly Data ----- The data entry in respect of monthly detail is required to
be entered every month.
It contains data such as meal served , expenditure funds &
foodgrain (rice) received during the month , incurred on
cooking cost & honorarium etc. during the month .
Month wise detail of progress is as under:
School Monthly Data Entry Report
District
S.No
Total
School
Apr
May
June
July August Sept
Oct
Nov
Dec
1
BILASPUR
839
763
517
371
351
338
329
323
123
72
2
CHAMBA
1554
1402
400
164
22
15
3
0
0
0
3
HAMIRPUR
766
699
543
511
462
455
416
79
20
15
4
KANGRA
2505
2472
2453
2357
1729
1652
1410
848
709
498
5
KINNAUR
276
206
109
72
5
1
1
0
0
0
6
KULLU
989
829
682
652
643
628
592
565
553
208
L&S
274
158
109
105
58
54
26
23
23
21
7
8
MANDI
2414
2341
2330
2320
2111
1720
1618
1468
1280
1062
9
SHIMLA
2262
2235
2214
2201
2126
2087
1962
1743
1680
1114
10
SIRMAUR
1341
1341
1304
1251
1136
1066
896
528
384
110
11
SOLAN
1075
1020
601
593
510
422
407
347
338
189
12
UNA
753
514
310
249
43
36
36
31
22
22
15048 13980 11572 10846
9196
8474
7696
5955
5132
3311
Total
• Monthly data entry is continuous process and requires the manpower
exclusively for this purpose. There is shortage of regular staff in the
department . The department has already engaged 26 personnel through
outsourcing and deployed in the districts .(Two in each districts) and is
paid from the funds available under MME component .
• Since the department does not have sufficient funds under MME
components, hence are not able to engage the personnel at the block
level.
• Government of India may consider hike in allocation of funds under
MME component from existing 1.8% to 3.5 % of the project cost , so
that State is in a position to deploy one person at the block level .
Proposal for the year 2013-14
Government of India has informed that cooking cost is to be enhanced
by 7.5 % for the year 2013-14. The average per child per school day conversion /
cooking cost proposed for the year 2013-14 in respect of Primary and Upper
Primary stage is as under :
Year
Primary
Centre
Upper primary
State
Total
Centre
State
Total
2012-13
2.33
0.78
3.11
3.49
1.16
4.65
2013-14
2.51
0.84
3.34
3.75
1.25
5.00
Proposal for the 2013-14
SN
Particular
1
Number of Institutions
2
Primary
Upper Primary
10615
4441
Enrollment
385977
273272
3
Average Enrollment
(1.4.12 – 31.12.12)
366444
254250
4
Number of school days
242
242
5
Quantity of food grain
8867.94 MT
9229.28 MT
6
Cost of food grain
Rs 501.04 lacs
Rs. 521.45 lacs
7
Cooking/ conversion cost
Rs 2961.89 lacs
Rs 3076.43 lacs
8
Transportation cost
Rs 160.16 lacs
Rs. 169.45 lacs
Requirement for the year 2013-14 (contd)
SN
9
10
11
Additional cost of LPG **
Rs. 1336.83 lacs
Honorarium
Rs 2441.20 lacs
MME
Rs. 200.73 lacs
Total
Rs. 11369.21 lacs
Replacement of Kitchen devices
Rs 11.00 lacs
Centre
State
12
Cost of foodgrain (Rice)
1022.49
-
13
Coking/ conversion cost
4524.30
1514.02
14
Transportation
329.61
15
Addl. Cost of LPG**
1002.62
334.21
16
Honorarium
1830.90
610.30
17
MME
200.73
-
18
Replacement of kitchen devices
11.00
TOTAL
8921.65
**NOTE: To be revised as per latest instructions.
-
2458.53
Management Monitoring and Evaluation Plan for
2013- 14
Department has proposed to carry out following activities:
 To engage & provide manpower (Data Entry operator) at Block level
 Providing of storage bin for proper storage of foodgrains
 Capacity building :
 Manpower engaged under MDM
 Centre Head Teacher
 Cook-cum-helper
 SMC/ mothers for monitoring
 Publicity; Awareness campaign.
 Printing of manual, guidelines etc.
 External Evaluation
MME FINANCIAL PROPOSAL
SN
1
2
3
Advertisement / awareness campaign
Rs. 3.00 lacs
4
Evaluation
Rs. 8.00 lacs
5
Capacity building
Rs. 14.00 lacs
6
Office & other misc. expenses
Rs. 62.50 lacs
7
Total
Rs 362.43lacs
GOI may consider to hike the allocation of funds under MME
component from 1.8 % to 3.5% of the project cost.