Transcript Document 3080228

D11N Elected
Officers Training
20 JAN 2008
Change of Watch Planning
Your Program - Courtesy and Protocol
Approved USCG Auxiliary - Department of Education
Copyright ©2004 Coast Guard Auxiliary Association, Inc.
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Courtesy and Protocol
Courtesy: Involves respect for the
feelings and rights of others. It is one key
to successful human relationships
Protocol: Accepted customs and
regulations that govern procedures and
etiquette practiced in a social setting,
especially in diplomatic or military arena.
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Situations Where Courtesy & Protocol
are Important to You as an AUX Leader:
Saluting
Flag Etiquette (National Flag)
Boarding or Leaving A Military Vessel
Ship Etiquette
Wardroom Etiquette
Seating Arrangements
Funeral Services
Formal Functions
Invitations
Introductions
Speaking Order for Guests
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Courtesy & Protocol
Courtesy and Protocol bring tradition and
decorum to Team CG and are especially
important when an Auxiliarist is in uniform on a
CG base, vessel or at a formal Auxiliary event.
As a unit leader, understanding the practice of
Courtesy and Protocol are important qualities
contributing to how your Watch is perceived.
*You should serve as a role model for your
unit by becoming familiar with and practicing
these procedures.
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Why Have a
Change of Watch?
The Formal Event of the Year for Most Units
Recognize Outgoing Officers and Your Unit’s
Accomplishments
Install New Unit Officers
Recognition and Awards for Top Performers
Energizes the Members if Done Well (and viceversa!)
Opportunity for Gold and Silver Team CG
members to meet and network in a social
setting
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What is the plural of
“Change of Watch”?
1.
2.
3.
4.
5.
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Change of Watches
Changes of Watch
Changes of Watches
None of the Above
All of the Above
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COW Planning
Appoint COW Committee Early in Year
* Include Member(s) with Prior Experience
Pick the Right People and Make Their
Assignments Early On – consider ICS model
Reserve COW Facility Early in Year
Periodic Updates as COW Approaches
Choose Master of Ceremonies
* Comfortable Group Speaker
* Familiar with CG Protocol
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Setting the COW Date
Check District/Division/Flotilla Calendars
Avoid Holiday Weekends and N-TRAIN
Avoid Travel Conflicts between events
Submit to DCO (or DCP) to get Approval
Divisions submit date to D11N Web Calendar
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Invitations
Invited Honored Guests – Formal Invitation
* Paying vs. Non-Paying Invites (Gold Side
Usually Under Orders – Reimbursed)
* Include a Guest
* Invite at Least Two Months in Advance
* Include Specifics in the Invitation – date,
location, time, directions
* Uniform –Unit Leader Chooses -Based On
Member Convenience and District Protocol
* RSVP Date and Contact Person
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COW Guest Orientation
Provide a Printed Program
* Be Concise
* Follow Protocol for Rank and Title
Provide Tables near entrance for:
* Greeters, Cover, Awards, Raffles, etc.
Door Greeter(s)
*Welcome Guests, Distribute Meal cards, orient
VIPs to Facility and Seats
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COW Basics
Assigned Seating for Honored Guests
Place Cards
* Use Proper Titles and Spelling
Flags and Banners
* Review and Follow Flag Protocol
Audio-Visual Aids
* Test in Advance
* Designated A/V Person
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COW Program
Social Hour Before Program
* Informal Introductions and Chat
* Facilitates Networking and “Catching Up”
Introductory Remarks by Master of Ceremonies
* Introduces Guests and Starts the Program
Honor Guard/ Music
* Only if Done Well! – Rehearse and Check Sound
system
Pledge of Allegiance
Invocation
* Should be Non-Denominational
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Guest Introductions
Consider Introducing Guests by Source:
* “From the United States Coast Guard”
* “From USCG Auxiliary National Staff”
* “From the USCG Auxiliary D11N”
* “Other Distinguished Guests”
Use Proper Rank or Office and Formal Title, and
Also Introduce Their Guest
Introduce Highest Rank or Office First, then
Continue in Descending Order
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Dinner
Usually Allocate About One Hour
Served Dinner vs. Buffet
Seating Arrangements
* Head Table vs. Integrated Seating
Beverages
* Separate Bar and/or Serve at Tables
* Provide Coffee and Tea
* Soft Drinks (esp. if Families/Children
Attending)
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Memorial
Recognizing Those Unit Members Who
Have Crossed the Bar
* “Missing Man Table and Honor Ceremony”
* Moment of Silence
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Honor Outgoing Officers
Note Some Unit Accomplishments for the
Year
Unit Leader Introduces Outgoing Officers
with Their Office Titles
Unit Leaders May Also Wish to Present:
* Certificates of Appreciation
* Appropriate Memento
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Install Incoming Officers
Introduce Newly Elected and Appointed
Officers
* Consider Giving Prologue and Oath of Office to all
Officers Together to Promote Team Spirit & Unity and
to Save Time!
Prologue and Oath of Office
* Administered by VIPs (DIRAUX, DCO)
* Unit Leader May Do Appointed Staff if separate
Distribute Certificates of Appointment
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Speakers
Only the Most Senior Guests Present are
Speakers
* DIRAUX, Sector Commander, DCO
* Others can Participate in Other Parts of Program
Introduce Lowest Rank Speaker First and
Proceed in Ascending Order
May Have Featured Speaker on Special Topic
Notify Speakers Well in Advance:
* Topic Requested
* Length of Talk
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Awards
Suggestions for Recognizing Your Top Performers
for the Year – Check Your Unit Standing Rules
* Operation Hours
* Vessel Exams
* Program Visitations
* Instructor Hours
* Top Flotilla
* Top Auxiliarist
Special Awards – Varies by Unit
* Any contribution worthy of special recognition
* Use Honored Guests to help with Awards
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Closing Remarks
Final Remarks - Special Guests Not Involved in Formal
Program May Make Brief Statements
Turn Over Leadership to Incoming Unit Leader
* Transfer the Gavel
* Transfer Unit Flag
* Elected Officer Pennants
* Brief remarks from Incoming Unit Leader
Unit Leader Closing Comments
* Thank COW Committee Members
* Final Thanks to Honored Guests and Speakers
* Adjourn COW and Wish Guests a Safe Trip
Home
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Debrief
COW Committee Make Report on Event
to Board at Next Business Meeting
Solicit Feedback From Attendees
Pay Final Bills
Archive Program Notes and Agenda for
Future COW Committees
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