Transcript 17 January 2011 City of Fairfield Bay Council Meeting Agenda

17 January 2011 City of Fairfield Bay Council Meeting Agenda
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Call to Order
Prayer
Pledge of Allegiance
Swearing In of John Foster as Alderman
Kellenberg Cuatt Award Presentation
National Animal Control Training Certificate Presentation
Roll Call
Minutes review and approval
Monthly Financial Report
Correspondence- Francis Grillot Letter
Department and Commission Reports- Police, Fire, Rescue, Animal Shelter, Public
Works, Emergency Management, Planning and Zoning, Senior Center, City
Campground and Park, Economic Development, A&P Commission, and Building
Official
Unfinished Business- 2011 Budget
New Business
– Wildlife Observation Trail
– Resolution- Courtesy Dock
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Announcements
– Position- Building Official
– Mayor’s Report
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Audience Questions and Comments
Adjournments
Prayer
This prayer was composed and delivered by Jim White at the closing of the swearingin ceremony of the first city officials on November 12, 1993. I have modified it slightly
for today.
A Prayer for the City of Fairfield Bay
Let us bow our heads and our hearts in Prayer.
Almighty heavenly Father, Maker of Heaven and Earth, Creator of the beautiful colors
of autumn that surround us here in Fairfield Bay- we thank you for the leadership of
our land- in Washington, in Little Rock, in Clinton and in Fairfield Bay- “One Nation
under God, with Liberty and Justice for all.”
We pray for Your presence today as we witness and celebrate the birth of the City of
Fairfield Bay- the off-spring of the 27 year old Community of Fairfield Bay.
We ask for Your guidance and blessings on those we have chosen to lead this city, to
become a city of such moral and civic stature that it will become a symbol of all that is
good and honorable in Your sight.
We pray that You will walk beside Paul, Doyle, John, Larry, Linda, Sharon, Rosie, and AJ
as they nurse, discipline, mold and plan the future of the City of Fairfield Bay- carefully
and prayerfully- as it grows to its maturity. Give them strength, courage, and wisdom
to face the challenges that lie before them.
Be with us now as we go our separate ways- remembering that Thine is the Kingdom,
the Power and the Glory, forever. Amen
Police Dept / Status January 2011
• Accomplishments
_ calls for December showed an increase in public – svc calls &
rescue calls with a 29% reduction in traffic stops over 2009
– Completed 134 days of training
– Completed mandatory B A C upgrade
– Participated in state/wide Take-Back Initiative
• Plans
– Develop & schedule Care/Caps assistance
• Issues
– Looking to add in-house training officer
Fire Department Status January 2011
• Accomplishments
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John Evans assumed fire chief role on 6 December 2010
Glenn Spankuch promoted to Deputy Fire Chief
John Cook assumed Assistant Fire Chief duty
Only 3 calls during month of December
All stations up and operational
Published 3 newspaper fire safety articles
• Plans
– Awards Banquet planned for 22 January
– Training for new officers underway
– Preparation underway for inclimate weather
• Issues
– None at this time
Dispatch Status January 2011
• Accomplishments
– 911 calls was down for the month of December with only 601
total calls
– Attended a planning meeting for the state wide disaster drill
– Had a Christmas party for the police and dispatchers
– Completed a training class for Amber Alert for Missing &
Exploited Children
• Plans
– Dispatch is hosting the VB County Fire Chief’s meeting Jan 27th
• Issues
– None at this time
Emergency Management Status
10 January 2011
• Chris Lang and John Cook have agreed to head
up our Emergency Management team
• The Mayor has completed IS 100 and IS 200
training courses
• Chris will transfer plan data from floppy disks
to CD’s
• John is planning to host IS 300, 400, and 500
training classes
City Campground and Park Status
10 January 2011
• Jimmie Foster is making daily checks on the
Campgrounds
• Nichols Plumbing is doing repairs in the
bathhouse
• Courtesy Dock Grant
– Getting quote from Jim Self
– Required resolution being presented tonight
– Will need letters of support from State
Representative Dale and State Senator Rapert
A & P Commission Status
10 January 2011
• New ‘Free Golf’ Billboard up on US 65 North
of Damascus
• Smitco Properties has offered us a billboard
on AR 92 between Drasco and Greers Ferry for
$100/mo
• We have been in contact with Dustin Barnes
from Fox 16 news regarding a community
feature. We have proposed a ‘Typical Day in
Fairfield Bay’ to him.
CONSTRUCTION PERMIT'S ISSUED IN 2010
Roofing
Permit's issued:
Building
20
Permits Issued:
13%
59
Electrical
38%
Permit's issued:
22
14%
Mechanical
Permit's
Issued:53
35%
AMOUNT SPENT BY HOME OWNER’S ON BUILDING PROJECTS:
AMOUNT SPENT BY HOME OWNER’S ON MECHANICAL PROJECTS:
AMOUNT SPENT BY HOME OWNER’S ON ELECTRICAL PROJECTS:
AMOUNT SPENT BY HOME OWNER’S ON ROOFING PROJECTS:
TOTAL AMOUNT SPENT BY HOME OWNER’S IN 2010:
$2,848,298.23
$259,247.50
$153,900.87
$113,317.29
$3,374,763.89
NEW HOME'S BUILT
18
16
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12
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8
6
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2
0
2000-2001-2002
2003-2004-2005
2006-2007-2008
2009-2010-2011
City of Fairfield Bay 2011 Budget
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General Comments
Income
Expenses
Summary
General Comments
• Income projections based on reduced revenues experienced in 2010
– Van Buren Sales and Use tax over 200K down from 2008 levels- 482K to 286K
– Projecting other major revenue streams to be consistent with 2010 actuals
• Expenditures
– Cuts made to parks and recreation, police, A&P, economic development, and
office
• Committed to providing essential services while living within our means
– Census reports due out in 1st quarter, may require even greater cuts if Fairfield
Bay becomes smaller percentage of county population
– Impact will begin in July. We will balance census impact vs. any positive
impacts from gas production
• We are committed to resurface at least two miles of roads in 2011 and
create a multiyear plan to address our roads
Income
Dedicated Funds
Fire (97K), Rescue (154K)
and Streets (189K)
$440,350
General Funds
$1,094,665
2011 Income Projected at $1,535,015
General Fund Income
Miscellaneous
$196,873
Van Buren Sales
$288,822
Cleburne Sales
and Property
$50,077
Dispatch Turn back
and Court Fees
$187,300
Van Buren Property
$200,000
City Sales Tax
$171,593
General Fund Income at $1,094,665
Expenses
800000
700000
1- Police
2- Streets
3- General Office
4- Rescue
5- Fire
6- Code Enforcement
7- Animal protection
8- Senior Center
9- Parks and Rec
10- A&P
11- MR
600000
500000
400000
300000
200000
100000
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Total Budget @ $1,535K- Police and Dispatch 47% of total
Building Official Position
• Dallas Clark’s new job title is changing to Building
Official
• This title more accurately reflects the job
requirements
– Help residents and businesses through the building
process
– Code enforcement
– Building information source for residents
– Review, approve, monitor gas pad construction and
operation
Mayor’s Report 10 January 2011
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Objective of this report is to communicate other activities not covered by
department reports
Thanks to all of you, especially Joanne, Rose, AJ, and the City Council members
who have been so positive and helpful my first week on the job
We intend to have a ‘paperless’ City Council meeting on 14 February 2011. We are
now set up for wireless operation. New computers should be here. We will load
Microsoft office software, virus and spyware protection.
John Spies and I had our first weekly one on one last Friday morning at 9 am
Kudos to the Streets Department, Fire, Police, and Rescue Squad for their actions
during the recent snow
Great job by Rosie and departments on the audit results, others weren’t so good
Watch out department heads, we attended the Arkansas Municipal League
meetings last week and they gave us lots of questions to ask
Work underway on new Hippe Recycling Center parking lot, 377K lbs last year
Over the next month we hope to:
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Conduct one on one interviews with all city employees
Make significant improvement to our city website
Nail down air and water baseline testing approach and how it will be paid for
Survey roads
Select a candidate to replace Larry Arndt on the City Council
Take additional Emergency Management training
Initiate action on the conference center- look for a buyer
Contact Arkansas Wildlife to develop timeline for deer survey