Transcript Jefferson County Schools Opening Day

Welcome Back
2014 – 2015
Emailed to access email account
• Please review as it contains
important information
• There have been changes since last
year
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Emailed to access email account
• Please review as it contains policies
that govern employment
• There have been changes this year
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3 forms must be signed and returned ASAP
Verification Form
Drug-Free Workplace Form
Staff Consent Form for the Educational
Purpose and Acceptable Use of Electronic
Resources, Technologies, and the Internet
Every employee should have one
• Critical information will be
communicated electronically
• See Mrs. Group if you do not have
one
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What is an electronic device?
• Blackberry, Cell Phone, Laptop,
Desktop Computer
• iPod, iPad, Kindle, Nook, Student
Responders, etc.
• Anything that can connect to JCS
networks
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Must comply with JCS Computer/Internet policy
(Chapter 6, Section 1.10 – In Employee Bulletin )
Review carefully because it governs use of electronic
resources, technologies, and the Internet
Internet/Technology use is a Privilege
Disciplinary action for violations
Use must be acceptable and for educational purposes
exclusively or per school policy in other areas
All devices remain property of JCS – not
for personal use
• Do not store personal information on
device
• Do not use e-mail account for
inappropriate purposes
• Do not access inappropriate content or
websites on device whether at school or
on personal time
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Do not share your passwords with others
Do not use another employee’s e-mail account,
WVEIS account, or network login
Do not reply to scam emails asking for passwords
Password protect all portable electronic devices
Do not enable features that automatically store or
enter passwords
Do not share school network passwords with
students
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All small appliances (excluding refrigerators)
must be removed from individual classrooms
prior to the first day of school
Includes: coffee makers, tea makers,
microwaves, anything with heating element, etc.
Refrigerators are permitted in individual
classrooms but must be on the floor and
plugged directly into an electrical outlet
Supervisors will be inspecting rooms
periodically to maintain compliance
West Virginia Department of
Education Policy 5902
• Front cover of Employee Bulletin
• Applies to ALL employees of JCS
• Expectation of daily behavior
• Be sure to familiarize yourself
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If you are watching this slide show –
you are a mandatory reporter!
• Applies to ALL employees of JCS
• West Virginia law requires certain
persons to report
• Includes school teachers and all other
school personnel including coaches
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Mandatory reporters suspecting child abuse or neglect
shall immediately and not more than 48 hours after
suspecting the abuse report the circumstances to local
DHHR or the statewide toll-free Hotline
Mandatory reporters cannot transfer their reporting
duties by notifying an administrator or supervisor at
their work location.
Still must contact supervisor at work location
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YOU must make the report
Supervisor can assist you in making report
1-800-352-6513 – WV Child Abuse &
Neglect Hotline – 7 days a week and 24
hours a day
Criminal charges for failure to report or
preventing reports of another person,
penalties have been increased
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In cases of serious physical abuse, sexual abuse
or sexual assault must also contact State Police
and local law enforcement IMMEDIATELY!
Immunity from civil and criminal liability for
those that report in good faith.
JCS Policy Chapter 6, Section 2.8
• Document all absences in SEMS
• It is your responsibility as the
employee to put your absences into
the system
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JCS Policy Chapter 6, Section 2.8.1
3 LWC days annually
Can be taken without regard to cause for the
absence
Must give notice to Mr. Garvey, in writing (form),
of LWC day at least 24 hours in advance unless
emergency situation and then notice must be given
as soon as reasonably practicable
LWC can be denied under certain conditions (15%
or 3 employees whichever is greater have already
provided notice to be off that day)
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After 5 consecutive working days of personal
leave the employee must provide a physician’s
note setting forth:
• The nature of the illness, injury or disability
• The date the illness, injury or disability started
• Date employee was considered fit to return to
work
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JCS Policy Chapter 6, Section 2.8.2
Leave without pay is not a regular benefit of
employment
For emergency situations that cannot be
covered by other forms of leave
Violations of policy will result in disciplinary
action including termination
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Must exhaust all personal leave - JCS
Policy Chapter 6 Section 2.8 - Unless
meet certain circumstances
• Will be denied in first or last 20 days of
instructional time
• Denied to extend holiday period
Mr. Garvey can authorize 1-5 days
• Must have advance approval (24 hrs)
• Superintendent can authorize 6-10 days
• Absences in excess of 10 days presented
to Board of Education
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JCS Policy Chapter 6, Section 1.4
Applies to ALL employees and substitutes
Compliance is mandatory as a condition of
employment
Workplace includes all facilities, property,
buildings, offices, structures, automobiles,
trucks, trailers, other vehicles, buses, parking
areas, etc. whether leased or owned by JCS
At all times that employee is engaged in
any work-related activity
• Regularly scheduled workdays, meal
breaks, and occasions with connection
to JCBOE
• Any and all times when employees are
on Board property
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Employee cannot use, possess, or be under
the influence of any controlled substance or
alcohol
• Employee cannot manufacture or distribute
any controlled substance or alcohol
• During any of the times and places detailed
in policy and described in preceding slides
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Law enforcement notified
• Employee suspended for up to 15
days with pay during investigation
• Following Board hearing, employee
can be suspended up to 90 days
without pay
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Mandatory enrollment in substance
abuse counseling program
• Verification of completion of
substance abuse counseling program
• 6 months of drug/alcohol testing
• Penalties are more severe if first
offense is manufacture/distribution.
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Law enforcement notified
• Employee suspended for up to 15
days with pay during investigation
• Superintendent will recommend to
Board of Education that employee be
terminated
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Prohibited on School Property
Will result in criminal charges and disciplinary
action up to and including termination
Includes: blackjack, gravity knife, knife with
blade longer than 3 ½ inches, switchblade knife,
nunchuk, metallic or false knuckles, pistol,
revolver, or any instrument designed to be used
to produce serious bodily injury/death or is
readily adaptable to such use.
JCS Policy Chapter 6, Section 1.4.1
• Applies to all buildings, property, or
vehicles leased, owned, or operated by
JCBOE
• Applies to any private buildings, property,
or vehicles used for school activities when
students and/or staff are present
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Cannot distribute or use any tobacco
product at any time in the areas listed
above and detailed in policy.
• Applies to all employees, students, visitors
• Disciplinary action for violations of policy
as outlined in policy including letters of
reprimand and suspensions without pay.
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JCS Policy Chapter 6, Section 2.15
Review in detail- employees are responsible for info
contained in policy and compliance is mandatory
The Jefferson County Board of Education prohibits
any form of racial, sexual, religious harassment, or
violence on Board property or at any schoolsponsored event, regardless of where such an event
might occur.
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It shall be a violation of this policy for any student,
volunteer, outside group, or third party using school
facilities, or employees of the Board to harass or
commit a violent act against a student, or any person,
or any employee through conduct or communication
of harassing or violent nature as defined by this policy.
Every employee in an organization plays a part in
creating a respectful, harassment-free environment
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How do we create a harassment free environment?
• We need to know what harassment is and we have to make a
commitment to choose appropriate behavior.
• We need to be willing to speak up if we are a target of
harassment or witness it.
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What is harassment?
• Inappropriate conduct that is unwelcome and/or
denies/limits a person’s ability to participate in or benefit
from a school’s education program or activity
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Quid pro quo - (This for that) When an educational
decision or benefit is based on submission or
rejection of inappropriate, unwelcome conduct.
Hostile Environment – When inappropriate,
unwelcome conduct creates a hostile environment
that interferes with one’s ability to participate fully in
school programs or activities
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 Teachers
are to report for duty 15 minutes
before the beginning of the regular schedule
 Teacher full-day begins at 7:25am
 On duty by 7:30am
 Teachers
are to remain until 15 minutes after the
dismissal bell/time for students
 Teachers on duty after last bell
 Full-day ends at 3:00pm
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Use good judgment
Avoid physical contact with students as much
as possible
Three possible exceptions –
• intervene in a student physical altercation
• prevent harm to self or others in a situation but only if
appropriately trained (CPI)
• providing medical aid/care
 Disciplinary
action can be recommended when
employees make physical contact with
students.
 More employees are disciplined because they
make physical contact with students than any
other violation of policy.
• Homeless Children and Youths are persons who
• lack a fixed, regular, and adequate nighttime residence
• are sharing the housing of other persons due to loss of
housing, economic hardship, or a similar reason
• are living in motels, hotels, trailer parks, or camping
grounds due to the lack of alternative accommodations
• living in emergency or transitional shelters; are
abandoned in hospitals; or are awaiting foster care
placement;
• are living in emergency/transitional shelters; are
abandoned in hospitals; or awaiting foster care placement;
•Homeless Children and Youths are persons who
• have a primary nighttime residence that is a public
or private place not designed for or ordinarily used as
a regular sleeping accommodation for human beings;
• are living in cars, parks, public spaces, abandoned
buildings, substandard housing, bus or train stations,
or similar settings;
• migratory children who qualify as homeless because
the children or youth are living in circumstances as
described in the above descriptions.
Districts are required to:
• ensure public notice of educational rights of students in homeless
situations is disseminated where children and youths receive services
• ensure that parents/guardians are informed of educational and related
opportunities
• ensure that parents/guardians are provided with meaningful
opportunities to participate in the education of their children.
• ensure that parents or guardians are informed of, and assisted in
accessing, all transportation services for their children, including to the
school of origin.
• help unaccompanied youth choose and enroll in a school, after
considering the youth’s wishes, and provide the youth with notice of his or
her right to appeal the school district’s decision.
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Districts are required to:
• assist in obtaining immunizations or record of immunizations or other
medical records for those students who do not have them, and assure that
students are enrolled in school while the records are being obtained.
• ensure that homeless children and youths are identified by school
personnel and through coordination activities with other entities and
agencies.
• ensure that homeless children and youths enroll in, and have a full and
equal opportunity to succeed in, schools of that local educational agency.
• ensure that homeless families, children, and youths receive educational
services for which such families, children, and youths are eligible,
including Head Start and Even Start programs and preschool programs
administered by the local educational agency, and referrals to health care
services, dental services, mental health services, and other appropriate
services.
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The Family Educational Rights and Privacy Act (FERPA) is a
federal law that affords parents the right to have access to
their children's education records, the right to seek to have the
records amended, and the right to have some control over the
disclosure of personally identifiable information from the
education records.
The FERPA statute is found at 20 U.S.C. § 1232g and the
FERPA regulations are found at 34 CFR Part 99.
•Applies to educational agencies and institutions that receive
funding from the U.S. Department of Education. New
regulations under this act, effective January 3, 2012, allow
forgreater disclosures of personal and directory student
identifying information and regulate student IDs and e-mail
addresses.
• FERPA rights transfer from parents to students who are 18
years old or any aged student attending postsecondary
institutions With exceptions, schools must have a student's
consent prior to disclosure of education records after that student
is 18 years old.
• FERPA permits a school to disclose personally identifiable information
from education records of a student age 18 or older (or enrolled in a
postsecondary institution at any age) to his or her parents if the student
is a "dependent student" (generally, if either parent has claimed the
student as a dependent on the parent's most recent income tax statement)
• Curiosity is not a valid reason to view student records
• Records should only be used in the context of official school business
• Do not leave confidential information displayed on an unattended
computer.
• *Make sure there is no confidential information left on your desk if you
leave the area.
• *School volunteers should never have access to student records.
Examples of situations affected by FERPA include
• school employees divulging information to anyone other than the student or
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the legal parent/guardian about the student's grades, attendance, or behaviors
school work posted on a bulletin board with a grade
students grading other students work
student aide with access to another student’s records (gradebook, discipline,
permanent records, etc.)
discussing grades, discipline, attendance, etc. in the presence of other students
Never discuss student information with anyone that does not have a
legitimate educational interest-including family members other than
parents/legal guardians. Remember, grandparents have no FERPA rights
unless they have been made legal guardians of the student.
• In America, nearly 1 million people attempt suicide each year.
• One person completes suicide every 16 minutes in the U.S.
• Nationally, suicide is the third leading cause of death for youth ages
15-24, however, in West Virginia it is the SECOND leading cause of
death for this age group.
• Within a typical high school classroom, it is likely that three students
have made a suicide attempt in the last year.
What can we do?
RECOGNIZE - Eighty percent of individuals who are thinking about completing suicide
communicate their intentions in either a verbal or behavioral manner. There are signs and
warnings for suicidal intent and completion. They are both recognizable and referable.
RESPOND - -All signs are worth recognizing. Every statement warrants a
response. Dismissing doesn’t make it go away. As an individual interacting with
youth, we know you tend to identify adolescents who seem vulnerable or at risk.
There is something setting off alarms and raising red flags. How do you know if
what you’re seeing is part of the normal ups and downs of adolescence or
something more severe? There is no foolproof way to automatically know the
intention of the individual you are concerned about. The only thing to do is ASK
QUESTIONS and TALK to the person. Know that saying the word suicide doesn’t
make someone more apt to do it. If it is a word that has crossed your mind about
someone who seems to be depressed or in significant psychological pain, then it has
probably crossed their mind as well.
REFER - Direct the person towards help. Do not count on them to seek further help
themselves; they have sought you as a source of trusted help. Lead him to the most
appropriate intervention. At school, you should make a referral to the school counselor
and ask the student to also go see the counselor. Many times, students will ask (or even
beg) you not to “tell”. Remind the student that saving her life is more important to you
than her not being mad at you. If you don’t know where to go, call the Lifeline 1-800273-TALK for help.
Sometimes intervention is being in the right place at the right time. Your role in
youth suicide prevention is critical. You may be the one to save a life.
Two documents to read, along with a link (http://jasonfoundation.com/login/)
to a mandatory online training (approx. 2hrs) with quiz and printable certificate
will be e-mailed to you. Register and create password so training can be done in
sections. Training must be completed by Aug 30. Give a copy of certificate to
your admin.
Welcome Back
2014 – 2015