Transcript No Slide Title

Citizens comments are included on each regular
monthly meeting agenda. No prior
appointment is necessary to speak during the citizen
comments times.
To speak on a particular agenda item, advise the
attendant at the door.
To place an item on the Board's agenda, please
notify the County Administrator's Office at least ten
days prior to the Board meeting.
Any citizen concern can be communicated to the
County Administrator by calling 980-7705 from 7:30
a.m. to 5:00 p.m. weekdays. All citizen complaints
are recorded and responded to as soon as possible.
WHEN SPEAKING BEFORE THE BOARD, PLEASE
COME TO THE PODIUM AND GIVE YOUR NAME.
BOARD AGENDA
PULASKI COUNTY
BOARD OF SUPERVISORS
APPROXIMATE
TIME & ITEM
Regular Meeting
Mon., Oct. 25, 1999
7:00 p.m.
PRESENTED BY
7:00 p.m.
1. Invocation
Rev. Robert Owens, Bob
White Blvd. Church of God
2.
Additions to Agenda
3. Public Hearings
a.
Proposed Secondary Road Improvements:
Enclosed is a public hearing notice prepared by
the resident engineer. The hearing will be for
comment on:
Six-Year Plan FOR 2000 – 2006
Budget Priorities For 2000 – 2001
New Rural Addition Requests
Also enclosed is the current six year plan and waiting
list for secondary roads.
In addition, the current
status list for rural additions is enclosed.
The Board is reminded that it was previously
suggested the road into Harry DeHaven Park, with an
expected expense of $16,000, be added to the six year
plan, rather than a formal recreational access road
request.
Regarding adding major projects to the plan, the
current six year plan items exceed the available
funds by four million dollars. Therefore, keeping the
current 25 projects on the plan moving ahead will
probably use all available funds. Adding projects
could be deferred for action by the next Board of
Supervisors.
Enclosed is the tentative Six-Year Plan for Pulaski
County, as prepared by VDOT Resident Engineer
Brugh. The draft plan carries forward projects on
the current plan and adds the railroad crossing
between Old Route 11, Rt. 747, and Lee Highway,
Rt. 11. Enclosed is a request from James Boyd of
Wytheville regarding Rt. 653, Clark Ferry Road,
and Rt. 609, Boyd Road, as well as a memo from
residents of Deertrot Subdivision.
b.
A rezoning request by Cecil King from
Commercial (CM-1) to Conditional Industrial
(I-1) on a portion of property owned by
Leroy T. and Lois A. Viars, identified as tax
parcel 082-001-0000-0030, 31, 10.3432
total acres, located on the west side of
County Pulaski Dr. (Rt. 99) at the
intersection of Block Plant Rd., joining the
Corporation Limits of the Town of Pulaski,
Draper District. – A public hearing has been
scheduled for this meeting. See enclosed
documentation. The Planning Commission
recommends approval.
c.
A rezoning request by Michael Boyer from
Residential (R1) to Agricultural (A1) with a
Conditional Use Permit (CUP) for expansion of
Gateway Mobile Home Park on property
owned by Gateway Claytor Lake LC, identified
by tax map no. 066-001-0000-0040, 41, 43,
9.66 total acres, located at 4585 State Park
Rd. on the southwest corner of the intersection of State Park Rd. (Rt. 660) and
Hidden Valley Rd., Ingles District. – A public
hearing has been scheduled for this meeting.
See enclosed documentation. The Planning
Commission recommends approval.
d.
A rezoning request by Michael Boyer
from Residential (R1) to Agricultural
(A1) with a Conditional Use Permit (CUP)
for expansion of Gateway Mobile Home
Park on a portion of property owned by
Joseph M. Rakes, identified by tax
map no. 066-001-0000-0050, 9.81 total
acres, located south off Hidden Valley
Rd., Ingles District. – A public hearing has
been scheduled for this meeting. See
enclosed documentation. The Planning
Commission recommends approval.
e.
A rezoning request by C. R. Dalton from
Residential (R3) to Residential (R2), and
site plan review to allow two apartments
on property identified by tax map no.
076-001-0000-077A, 32.9290 acres,
located at 4700 Shelburne Rd., on the
east side of Shelburne Rd. (Rt. 690)
approximately 0.25 mile south of
Merry Point Rd., Ingles District. – A
public hearing has been scheduled for
this meeting. See enclosed
documentation. The Planning Commission
recommends denial.
f.
Adoption of An Ordinance Levying a
Transient Occupancy Tax, Fixing the
Amount of Tax, Providing for Its
Collection and Prescribing Penalties for
the Violation of said tax. – A public
hearing has been scheduled to consider
adoption of the enclosed ordinance.
g.
Condition of property owned by Kermit A. and
Diane M. McCurry and identified by tax map
parcel 067-004-0000-0055, zoned Residential
(R-2), located on the east side of Highview
Dr., (Rt. 811), approximately 800 ft. north of
Dunkard Rd. (Rt. 661), Dunkards Bottom
Subdivision, Ingles District. – A public hearing
has been scheduled for this meeting.
See
enclosed documentation.
h.
Condition of property owned by Riverbend
Water Company, identified by tax map
parcels 054-005-0003-0004, 5-8, zoned
Agricultural (A1), located on the southeast
corner of the intersection of Alum Spring
Rd. (Rt. 636) and Tyson St. (Rt. 1110),
Tyson Hills Subdivision, Robinson District. –
A public hearing has been scheduled for this
meeting. See enclosed documentation.
8:00 p.m.
4. Highway Matters: - Mr. J. D. Brugh, Resident
Engineer
a.
Follow-up from Previous Board meeting
The resident engineer may have information to
share on the following matters from previous
Board meetings, unless noted otherwise:
1.
Rt. 693, Farris Mines Road, Narrow Bridge
Restrictions for Modular Homes Due to
Weight and Replacement Cost Estimate –
See enclosed cost estimate from VDOT for
replacing one of the bridges.
2.
3.
4.
Speed Limit Postings, Rt. 807,
Hatcher Road
Guardrail Request, Rt. 636, Alum
Spring Road
Rt. 636, Black Hollow Road,
Pavement Repair
5.
6.
7.
Rt. 613, Cherry Branch Road/Rt.
664, Graysontown Road Intersection
Guardrail Request
Rt. 681, Sifford Road, Widening
Confirmation of Request for Speed
Limit Sign Postings: The following
postings were requested by Sheriff
Davis earlier this year:
a.
Rt. 798, Falling Branch Road
b.
Rt. 787, Peak Creek Road
c.
Rt. 623, Gate Ten Road
d.
Rt. 640, Brookmont Road
e.
Rt. 690, Shelburne Road
b.
Status of Obtaining Right-of-Ways for
Rural Additions - As requested by the
Board, Emergency Services Coordinator
Crigger plans to provide an update on the
status of obtaining right of ways.
Mr. Stan Crigger,
Emergency Svs.
Coordinator
c.
Proposed Street Addition to Secondary System
Off Rt. 114, Peppers Ferry Blvd. - Enclosed is
correspondence from Resident Engineer Dan Brugh
providing a listing of requirements necessary for
VDOT to recommend acceptance into the system.
Approval of the road addition is recommended,
subject to compliance with VDOT requirements.
d.
New River Industrial Park Access Road – VDOT
has done an excellent job in reworking the
intersection of the road leading into the NRV
Industries plant and the industrial park. NRB
Industries has requested guardrails be installed
along the steep road edge on the right hand
side of the intersection as the road leads into
the plant site.
e.
New River Valley Bike Lane Costs - Dan
Brugh estimates the cost of adding a bike
lane to be a total of $35,000 to $40,000
per mile. He advises 50% ($17,500 to
$20,000 per mile) is expected from the
county. The remaining half is to come from
the VDOT budget, generally secondary
road funds. These costs assume use of a
separate, lighter duty paved area adjacent
to the roadway. Use of wider lanes, as
recommended, would increase this cost as
a heavier pavement section would be
needed across the entire width of the
road. As an alternative, signs indicating a
shared road can be requested.
VDOT encourages only signing heavily
traveled roads due to cost and loss of
effectiveness. The average installed cost
is $100.00 per sign, which would be
charged to the secondary construction
budget.
f.
New River Trail Access/Safety Improvements
at Allisonia - Bids were received on this
project from Meade Contracting and Blackstone
Paving, Inc.. Low bid was from Meade
Contracting for $43,600 for the new parking
area and $5,900 for the new ramp access to
the trail. It is recommended the work be
awarded to the low bidder. Since the ISTEA
grant for the project is for $50,000, the
contract will deplete available funds for the
improvements.
We are hopeful the New
River Trail State Park will install self contained
restrooms at both the public boat landing
parking area and the handicapped parking to be
installed at the Rt. 693 and trail intersection.
The next step will be for the Commonwealth
Transportation Board to approve the contract
at its next meeting.
g.
Board of Supervisors Concerns
h.
Citizen Concerns
8:30 p.m.
5. Treasurer’s Report
The Honorable Rose Marie
Tickle, Treasurer
8:40 p.m.
6.
Citizens’ Comments
8:50 p.m.
7.
New River Community Center Building Request
- Ms. Lisa Hanshew
9:00 p.m.
8. Reports from the County Administrator & Staff:
a.
Key Activity Timetable - See enclosed
update.
b.
Impact on Electric Deregulation –
Commissioner of Revenue Sayers plans to
provide a report on this matter.
The Honorable Maynard
Sayers, Commissioner of the
Revenue
c.
Report on Condition of Clean-up of
Property and Unsafe Structure Owned by
Jesse James Smith, identified as tax
map parcel 128-001-0000-0016, 0.50
acre, zoned Agricultural (A1), located on
the north side of Farris Mines Road
(Rt. 693), approximately 800 ft. west of
the Duncan Road, (Rt. 659) intersection,
Ingles District – Enclosed is an update
from Zoning Administrator Jenkins
regarding this matter.
d.
Report on Clean-up of Property Owned by
Glenn Cobb, identified by tax map parcels
038-001-0000-0017, zoned Residential
(R1), 0.25 acre, located on the north side
of Falling Branch Road (Rt. 798),
Cloyd District – Enclosed is an update from
Zoning Administrator Jenkins regarding this
matter.
e.
Noise Control Ordinance Update – As requested
by the Board, staff has researched the
effectiveness of noise controls in other rural
jurisdictions. A summary of that research will
be provided prior to the Board meeting.
See enclosed update from Assistant County
Administrator Huber.
Mr. Huber
f.
County Administration Building Entrance
Design Alternatives – Enclosed are two County
Administration Building entrance design
alternatives prepared by Architect Douthat.
Direction from the Board is requested on this
matter. The Board may want to designate a
member to assist staff with the details of
the improvement.
g.
Appointments –
The following action on
appointments is recommended:
1.
New River Community Action
Board – Rev. Donald Swift
has been asked to serve.
2.
Industrial Development Authority
– Mr. Andrew D. Owens, Jr. has
accepted the Board’s invitation to
fill the vacancy. Appointment is
requested.
3.
New River Valley Development
Corporation – A vacancy exists due
to the appointment of Mr. Wayne
Carpenter to manager of the
Competitiveness Center. The
appointment has been for an
indefinite term.
I am advised that three vacancies
exist from the county on the
Corporation membership, one of
which is to be appointed by the
membership to the Corporation
Board. Our only current active
member is Assistant County
Administrator Huber.
4.
Office on Youth – The terms of David
Coffey, Tom Hawley and Jack Leahy
expire on November 1, 1999. All are
eligible for reappointment for four
year terms.
5.
Randolph Park Advisory
Committee – Appointment of
Pulaski Furniture Corporate
Counsel Spencer Rygas is
recommended. Mr. Rygas is a
county native who has expressed
an interest in support of
recreational efforts. His
employer is a major adjacent
property owner.
9:30 p.m.
9.
Items of Consent:
a.
Minutes of September 20, 1999 – See
enclosed minutes.
b.
Accounts Payable – See enclosed
listing.
c.
Appropriations and Transfers
1.
Interoffice Transfer #4 - $41,998.80
2.
General Fund Appropriation #4 $4,171.00
3.
General Fund Appropriation #5 $11,230
4.
Capital Improvement Fund Appropriations
#3 - $426,716.00
5.
Comprehensive Services Act Fund
Transfer #2 - $0
d.
Ratification:
1.
Change Orders: Claytor Lake
Sewer Line Extension Change
Order #12 – Ratification of the
enclosed change order in the
amount of $8,445.12 is requested.
2.
Agreements, Grants, & Other
a.
Cloyd’s Mtn. Landfill
Groundwater Protection
Standards – See enclosed
correspondence from the
Department of Environmental
Quality dated September 1,
1999. Also enclosed is a
response on behalf of the
county prepared by Draper
Aden Associates. Ratification
of Draper Aden’s response is
recommended.
b.
Section 125 Plan Administrative
Services Agreement – Ratification of the
enclosed agreement is requested.
c.
Pulaski County Office on Youth/Bell
Atlantic Youth Leadership Award Ratification is recommended of the first
annual Pulaski County Office on
Youth/Bell Atlantic Youth Leadership
Award for $250. The funds will be
used toward:
1.
Awards to four youth for
excellence in the categories of:
volunteers service/community
involvement and business
leadership excellence;
2.
Tickets for the youth and families
to attend the Annual Chamber
Membership meeting and banquet
on November 9th; and
3.
A banner displaying the sponsors
name and award title.
e.
Cloyd’s Mountain Landfill Sewer Engineering
Contract Amendment - Enclosed is a letter
dated September 28, 1999 requesting an
amendment to convert the previous contracts
for the sewer design to one contract for the
remaining work. Approval is requested to
award an amendment to the contract for
$36,200 for the remaining work, in lieu of
the existing contracts. Over time, the work
on the project has changed, due to changes
in planning factors, the NRRA landfill
construction and VDOT’s work on route 100.
Funds are budgeted to cover this expense.
f.
Personnel Changes – Enclosed
is an update of recent
personnel changes from
Management Services Director
Nancy Burchett.
g.
Housing Proposals – The committee appointed
by the PEP Steering Committee is interviewing
the proposers for the surplus school property
on October 18. A recommendation will be
submitted prior to the October 25 Board
meeting.
h.
Snowville Fire Station Repairs - $7,500
– Approval is requested of $7,500 for
station maintenance. The repairs have
been recommended by the Fire
Protection Committee, but were left out
of the carry over capital appropriations
in August.
i.
Resolutions:
1.
Dr. William Dawson – An
appropriate resolution will be
presented prior to the Board’s
meeting.
2.
Rob Eastwood – Adoption of
the enclosed resolution is
requested.
3.
Thomas M. Combiths - Adoption of
the enclosed resolution is
requested.
j.
Scheduling Public Hearing:
1.
Smoking Control Ordinance –
Scheduling a public hearing to
consider adoption of the
enclosed ordinance, as prepared
by the county attorney, is
recommended.
2.
William D. Gravley Property
Clean-up – See enclosed notice
of no response to request for
clean-up. Therefore, a public
hearing at the November Board
meeting is recommended.
3.
Erosion & Sedimentation Control Ordinance
Amendment – A public hearing at the
November Board meeting to consider adoption
of the amendment is requested. See enclosed
latest draft. The Planning Commission has
scheduled another review of the ordinance at
its November 4 work session. The county
attorney is requested to clarify that two
sections of the ordinance required by state
law relating to forest harvesting roads are not
in conflict, and if unclear, insert clarifying
language.
k.
Amendment to County Vehicles
Travel Policy – Approval of the
enclosed amendment to the county’s
Travel Policy is recommended.
l.
Compensation of NRV Jail Authority
Members – See enclosed notice of the
locality’s responsibility to compensate
its members on the regional jail. The
same compensation as for the PSA and
Planning Commission is recommended,
which is $100 per month.
m.
Animal Remains (Feline) Disposal –
Enclosed is a proposal from Star City
Biological regarding disposal of animal
remains. The proposal was reviewed
and endorsed by the county Humane
Society.
n.
Flood Insurance Coverage - The
insurance consultants for property
and casualty coverage have
recommended that the county
consider purchasing flood insurance
on those buildings that are in a
flood plain area.
Therefore,
quotes have been obtained with a
$1,000 and $5,000 deductible for
consideration. The $5,000
deductible is the highest deductible
which can be obtained for this
coverage.
(more)
Staff is recommending that this
coverage be obtained with the
$5,000 deductible for the two
courthouses, the County
Administration Building, the Pulaski
Library and the Sheriff’s Office.
The total premium for these
buildings will be $25,539 annually.
See enclosed quotes.
o.
Jail Reuse Study – Authorization
is requested to seek proposals
for analysis of the old jail reuse
or disposition. The study should
include an analysis of whether
the Sheriff’s Department would
be better served with
headquarters in a location more
central to the county. The old
jail has largely been taken out of
service, but some limited office
use is being made of the former
Magistrate’s station and second
floor offices. The proposed
timing of the study is for
completion prior to the next
capital projects budget
preparation.
10.
Citizen Comments
11.
Other Matters from Supervisors
12.
Closed Meeting – 2.1-344.A.1.3.5.7 - See
enclosed memo regarding additional matters
for review.
13.
Adjournment