Transcript Ed Jobs fund -287 - ESC-20

ED JOBS FUND
-287
Education Service Center, Region 20
May 13, 2011
©Education Service Center, Region 20
The Big Question…
Yes, but…
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Ed Jobs Fund
Is just that…
a ‘job’ ---- personnel cost, fund….
at the School-Level only.
©Education Service Center, Region 20
Key Points
• Fund 287 – Must be accounted for as separate funds
• Grant Period – August 2010 through September 2012
• Application
• Uses the Provisions and Assurances from the SFSF Application
• Funds remaining from 2010-2011 will remain for 2011-2012 (an
additional year of funding through the Tydings Amendment)
• Must have CAGE # and register via CCR.gov - In place with SFSF, but
have to renew every 12 months.
©Education Service Center, Region 20
School-Level Personnel Only…
• Funds must be used for SCHOOL-Level personnel-
related activities only.
• Retain existing school-level employees
The focus, but not
only options….. B-7
• Recall or rehire former school-level employees
• Hire new school-level employees (early childhood, elementary,
secondary)
How does TEA/auditor know who is school-level?
PEIMS Organization Codes!
So, these individuals must be employees of the LEA.
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School-Level Personnel May Include
Teachers
Principals
Asst. Principals
Academic Coaches
In-service Teacher
Trainers
Classroom Aides
Counselors
Librarians
Secretaries
Social Workers
Psychologists
Interpreters
Physical
Therapists
Speech Therapists
Occupational
Therapists
Information Technology
Personnel
Nurses
Athletic Coaches
Security Officers
Custodians
Maintenance
Workers
Bus Drivers
Cafeteria Workers
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Expenditures to Include
• Salaries
• Performance bonuses
• Health insurance
• Retirement benefits
• Incentives for early retirement
• Pension fund contributions
An LEA may use
Ed Jobs funds to
pay the costs of
benefits (and
other costs noted
here) of schoollevel employees,
even if the
salaries of those
individuals are
not paid with Ed
Jobs funds.
• Tuition reimbursement
• Student loan payment assistance
• Transportation subsidies
• Childcare expenses
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Administrative and
Indirect Costs are
Unallowable.
District-Level Employees
• No expenditures (salaries and other related costs) may be
paid for district-level employees.
• Employees with split duties (district and school-level) may
be paid for their share of school-level duties …
BUT Time and Effort is required to document the schoollevel share.
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Supplement Not Supplant
• Does not apply to LEAs
• May use monies to fund personnel and related costs
which were paid through local/state/federal funds.
• – No supplant issues if paid through local/state! 
©Education Service Center, Region 20
Early Retirement / Early Resignation
Incentives
• LEAs must meet specific criteria to use Ed Jobs funds for
such incentives. The criteria are:
(1) the LEA establishes a written policy or has an employeremployee agreement;
(2) the only individuals that receive a retirement incentive
paid from Ed Jobs funds are employees that have
provided educational or related services at the school
level; and
(3) the use of the retirement incentive will directly or
indirectly save or create jobs at the school level.
©Education Service Center, Region 20
Local, State, or Federal??
• If Ed Jobs funds are being used to pay staff in positions
that would normally be supported with state or local funds,
then those staff, even though supported with federal Ed
Jobs funds, should be considered to be supported with
state and local funds.
• If, however, Ed Jobs funds are being used to pay staff in
positions that would normally be supported with other
federal funds, those staff should be considered to be
supported with federal funds.
Prior expenditures define the fund-type for existing employees.
©Education Service Center, Region 20
Comparability Requirements for Title I, Part A
• When determining whether its Title I schools meet the comparability
requirement, an LEA with staff who are supported with Ed Jobs funds
should assess how each position would be funded were Ed Jobs
funds not available.
• School staff paid with Ed Jobs funds who are in positions that would
ordinarily be supported with state or local funds and would ordinarily
be included in comparability determinations should continue to be
included in those determinations.
• On the other hand, school staff paid with Ed Jobs funds who are in
positions that would otherwise be supported with other federal funds,
with the exception of the Impact Aid funds (SFSF funds when those
funds are used for activities authorized by Impact Aid), would continue
to be excluded from comparability determinations.
• An LEA should include an explanation of how it treats school staff paid
with Ed Jobs funds in the comparability procedures .
©Education Service Center, Region 20
MOE for Title I, Part A
• For the purpose of meeting MOE requirements, Ed Jobs
funds are treated the same as funds provided by the
SFSF program.
• LEA may treat expenditures from SFSF & Ed Jobs Fund
programs that are used for elementary, secondary, or
postsecondary education as non-Federal funds for the
purpose of any requirements to maintain fiscal effort
under any other program that the USDE administers,
including Title I, Part A.
©Education Service Center, Region 20
Accounting
• Draw Down Rules - The standard cash management rules
apply to Ed Jobs funds. An LEA may not draw down any
Ed Jobs funds from TEA’s Expenditure Reporting (ER)
system unless the LEA intends to pay out the funds within
three business days of receipt of funds.
• FAR fund code 287 is used to account for Ed Jobs funds
in a separate tracking system.
©Education Service Center, Region 20
ARRA Quarterly Reporting for 287
• LEAs must fulfill the reporting requirements under Section
1512 of ARRA via Quarterly Reports.
• Will include the number of FTEs saved and created
Only personnel
• Begins with Quarter ending June 30th
costs are have
allowed
regardless of whether any Ed Jobs funds
and reported.
been expended or any funds have been
drawn down in ER as of that date.
• If funds are not used in 2010-2011, the Quarterly Report
must still be submitted with ‘0’ figures.
©Education Service Center, Region 20
Additional Reporting
• States will submit annual Ed Jobs reports to the USDE
that include information on the number of education
personnel impacted by the program.
• What does this mean for LEAs?
©Education Service Center, Region 20
Audits/Montoring
• LEAs will be monitored and/or audited to ensure LEAs
• used Ed Jobs funds in accordance with the statute;
• complied with all fiscal requirements, including proper accounting
for and tracking expenditures and cash management; and
• complied with maintaining documentation for reporting jobs under
ARRA Section 1512.
©Education Service Center, Region 20
Questions/More Information
Sheila Collazo
[email protected]
210.370.5481
Taylor Stephenson
[email protected]
210.370.5699
Larry Stavinoha
[email protected]
210.370.5603
©Education Service Center, Region 20