Transcript Division of Student Affairs

Division of Student Affairs
Sustainability Check-up
July 2012
2011-12 Division of Student Affairs
Sustainability Committee
Sharon Blansett, Chair
Michelle Alexander
Tricia Cesarino
John Duncan
Gregg Henderschiedt
Mickey Howard
Terry MacDonald
Layne Prebor
Tracey Reeves
Clark Slagle
Sara Tanner
Contents
Intro
Method
Executive Summary
Responses
Top 5 Sustainability Achievements 2009
– 2012
• Future Directions
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Intro
The purpose of this project was to collect
information about sustainability practices, efforts,
programs, and education from all Division of
Student Affairs (DSA) Departments.
The information collected from the project is being
used to report the present status of sustainability
efforts within the DSA and to set future
expectations and directions.
The DSA Committee used the DSA Sustainability
Expectations from July 2009 as a resource
document.
Method
Participants: Departments
For the purposes of this project, DSA departments
were identified and grouped in this manner:
• Office of the VP/ Florida Opportunity Scholars
• Career Resource Center
• Center for Leadership and Service/Multicultural and
Diversity Affairs/Off Campus Life
• Counseling Center/GatorWell
• Dean of Students Office
• Housing and Residence Education
• J. Wayne Reitz Union
• Recreational Sports
• Student Activities/Student Legal Services
Method
Participants: Individual Respondents
All DSA Directors as well as department
committee representatives in consultation with
department sustainability contacts responded to
Questions 2 – 9 (Director’s Efforts).
Department committee representatives in
consultation with department sustainability
contacts responded to Questions 10 – 53
(Department Progress, Staff Efforts, Progress on
2009 – 2012 Goals).
Method
Instrument
Committee members created an online survey
using Campus Labs technology. The questions in
the survey were based on the DSA Sustainability
Expectations from July 2009. This document
relayed expectations and goals to be addressed by
all DSA departments by July 2012.
Sections of Instrument
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Expectations/Goals for Directors Q. 2 - 9
Departments’ Progress Q. 10 - 24
Staff Efforts Q. 25 - 40
Progress on 2009 – 2012 Goals Q. 41 - 51
Executive Summary
Expectations/Goals for Directors
• In general, department representative/department
sustainability contacts responses to questions #2 – 9
were consistent with or more favorable than the
Directors’ self-assessments. The department
representative/sustainability contacts’ responses are
used in this report.
• Directors are making Average to Good progress.
Responses
Expectations/Goals for Directors
• Directors reinforce recycling, reuse, and waste
reduction expectations, training and education.
67% report Directors do this Most the Time or Always.
Responses
Expectations/Goals for Directors
• Few Directors (33%) formally assign responsibility for
sustainability programs and initiatives to staff
members including assessing progress and
performance during annual performance appraisals.
Responses
Expectations/Goals for Directors
• 89% report that Directors support the purchase,
installation, and/or maintenance of recycling
receptacles in all areas managed by the departments.
• 100% report progress in waste reduction as Good or
Excellent.
Responses
Expectations/Goals for Directors
• 100% report appointing at least one representative to
the DSA Sustainability Committee.
• 56% report appointing at least one representative to the
UF Green Team (Captains).
Challenges
Expectations/Goals for Directors
• Organizational Structure
– Size of department
– Organizational transitions/moves
– Varying locations of staff w/in departments
• Ongoing training of staff (especially student staff).
• PPD serviced areas vs. DSA staff serviced areas.
Successes
Expectations/Goals for Directors
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•
•
•
•
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LEED certified new or EB buildings.
Renovation/repairs have sustainable focus.
Recycling receptacles placement throughout division.
Office paper recycling very high throughout division.
Purchasing practices align w/sustainable goals.
Examples of competitions or progress on sustainable
programs:
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Eco-Challenge: Battle of the Halls
Shower Coach Challenge: Can You Take a 5 Minute Shower
Reusable cup/utensil programs
ReRev for 24 pieces of cardio
Executive Summary
Departments’ Progress
• Departments’ progress is Average to Good in most
areas.
• Notable exceptions that are Above Average: paper
recycling, purchasing, pest management,
construction/renovation/repair.
Responses
Departments’ Progress
• Waste Reduction:
100% report Good or Excellent Progress.
Responses
Departments’ Progress
• Energy & Water Conservation:
78% report Good or Excellent Progress.
(11% Fair Progress and 11% N/A)
Responses
Departments’ Progress
• Building Design & Project Standards
56% report Good or Excellent Progress.
(45% N/A)
Responses
Departments’ Progress
• Product Purchasing:
44% report Good or Excellent Progress.
(56% N/A)
Responses
Departments’ Progress
• Outdoor Environment:
33% report Good or Excellent Progress.
(11% No Progress and 56% N/A)
Responses
Departments’ Progress
• Reduce Use of Pesticides:
11% report Excellent Progress.
(11% No Progress and 78% N/A)
Responses
Departments’ Progress
• Reduce Use of Chemicals:
33% report Good or Excellent Progress.
(67% N/A)
Challenges
Departments’ Progress
Challenges to Sustainable Practices
• Budget Constraints:
– Sustainable products typically cost more
– Tight budget times
• PPD serviced areas vs. DSA staff serviced areas.
Successes
Departments’ Progress
Sustainable Practice Successes
• LEED certified new or EB buildings.
• Renovation/repairs have sustainable focus.
• Recycling receptacles placement throughout division.
• Ink cartridge recycling.
• Stopped buying styrofoam.
• Electric: energy conservation messages on light fixtures,
motion sensors, energy-efficient lights/fixtures.
• Water: waterless urinals, auto-flush/dual flush/low flush
toilets, water bottle filling stations.
Successes
Departments’ Progress
Sustainable Practice Successes
• Purchasing: office supplies, green cleaning products,
green chemicals.
• Outdoor: pavers, low maintenance plantings, rain
barrels, composting, flower/veggie gardens, bio swales.
• Pesticides: IPM practices, Green Shield certified IPM,
reduced use of pesticides on fields.
• Chemicals: Floor scrubbers that use water, microfiber
reusable pads, green cleaning products, low VOC
paint, slow release fertilizers on fields.
Executive Summary
Staff Efforts
• Staff efforts in most areas are Average.
• Notable exceptions where staff efforts are Above
Average or Excellent: recycling paper and corrugated
packing materials, purchasing practices, print cartridge
recycling, reuse of paper products, and confidential
document destruction.
Responses
Staff Efforts
• Staff recycles bottles and cans:
78% Most the Time or Always.
(11 % Sometimes and 11% Seldom)
Responses
Staff Efforts
• Staff recycles paper:
100% Most the Time or Always.
Responses
Staff Efforts
• Staff recycles corrugated cardboard packing boxes:
100% Most the Time or Always.
Responses
Staff Efforts
• Staff advises supervisor, building mgr., or PPD of
locations where recycling receptacles are needed:
44% Always.
(11 % Rarely, 11% Sometimes, 33% N/A)
Responses
Staff Efforts
• Staff introduces new opportunities for water and
energy conservation:
33% Always.
33% Rarely.
(11% Seldom and 22% N/A)
Responses
Staff Efforts
• Staff introduces new opportunities for waste
recycling/reduction/reuse:
67% Most the Time or Always.
(22% Sometimes and 11% Rarely)
Responses
Staff Efforts
• Staff ensures provisions for recycling at departmentsponsored events:
78% Most the Time or Always.
(11% Sometimes and 11% Rarely)
Responses
Staff Efforts
• Staff ensures provisions for recycling at departmentsponsored events:
78% Most the Time or Always.
(11% Sometimes and 11% Rarely)
Responses
Staff Efforts
• Staff purchases products manufactured from recycled
materials as cost and performance allow:
89% Most the Time or Always.
(11% Sometimes)
Responses
Staff Efforts
• Staff uses double-sided printing unless there are
specific requirements for single-sided:
78% Most the Time or Always.
(11% Sometimes and 11% Seldom)
Responses
Staff Efforts
• Staff maintains paper recycling containers near
printers and photocopy machines:
89% Always.
(11% Seldom)
Responses
Staff Efforts
• Staff recycles and reuses toner and print cartridges:
100% Most the Time or Always.
Responses
Staff Efforts
• Staff reuses office supplies and equipment:
89% Most the Time or Always.
(11% Sometimes)
Responses
Staff Efforts
• Staff purchases computers and other equipment in
compliance with sustainable purchasing directives:
78% Always.
(22% N/A)
Responses
Staff Efforts
• Staff purchases paper products comprised minimally
of 30% post-consumer recycled material from local
vendors:
89% Most the Time or Always.
(11% Sometimes)
Responses
Staff Efforts
• Staff is in compliance with UF confidential documents
destruction policies:
100% Always.
Executive Summary
Progress on 2009 – 2012 Goals
• Progress on 2009 – 2012 Goals is Average.
• Notable exceptions where progress is Above Average
or Excellent: recycling, student-oriented processes are
online or web-based, sustainable vehicle purchases
(where applicable), and use green-cleaning practices
and products (where applicable).
Responses
Progress on 2009 – 2012 Goals
• Large-scale events are zero waste:
67% Sometimes or Most the Time.
(22% Seldom and 11% Rarely)
Responses
Progress on 2009 – 2012 Goals
• Student-oriented processes and info are online or webbased:
78% Most the Time.
(22% Sometimes)
Responses
Progress on 2009 – 2012 Goals
• Building Services staff practices green-cleaning
technology and uses green-cleaning products:
33% Most the Time or Always.
(56% N/A)
Responses
Progress on 2009 – 2012 Goals
• Recycling:
89% Most the Time or Always.
(11% Seldom)
Responses
Progress on 2009 – 2012 Goals
• Standardized e-mail signatures:
67% Yes
33% No
Responses
Progress on 2009 – 2012 Goals
• Staff encouraged/supported in use of alternative
transportation at work and commuting:
67% Yes
33% No
Responses
Progress on 2009 – 2012 Goals
• Non-student staff use alternative transportation (openended responses):
Around 20 – 25% of the time -- 57%
Don’t Know – 29%
About 40% of the time – 14%
Responses
Progress on 2009 – 2012 Goals
• New and replacement vehicle purchases are hybrids,
flex fuel, or alternative transportation:
44% Yes
44% NA
11% No
Responses
Progress on 2009 – 2012 Goals
• Department evaluated adjusted work schedules:
56% Yes
44% No
Responses
Progress on 2009 – 2012 Goals
• Department evaluated staff recruitment policies for
travel, food, accommodations, etc. to realize saving and
reduce environmental impact:
67% Yes
33% No
Goals/Action Plans: Next 6 Months
• Evaluate search processes to minimize environmental
impact.
• Consider and take action on adjusted work schedules during
intersessions.
• Increase online processes and information.
• Encourage staff to participate in One Less Car and similar
alternative transportation activities.
• Change wording to “be conscientious” vs. “evaluate”
regarding sustainability goals/action plans.
• Push towards more zero waste large programs.
• Continue to pilot (and hopefully incorporate) more green
cleaning products and practices.
• Utilize technologies (like Skype) for grad interviews and
initial screening for professional candidates.
Top Achievements 2009 - 2012
• Online applications, processes, procedures, training,
handbooks, marketing, information relay, advertisement,
etc. Creation of I-pad technology support programs.
• Sustainable programming/training for staff and students.
• Commitment to purchasing promotional items (including
t-shirts) that are made from recycled/reusable materials.
• BYO cups/utensils/plates programs. Buying compostable
cups/utensils/plates. Not buying plastics.
• Key large programs – Family Weekend, Gator Mania,
Spring Check-out Recycling Project, Shower Coach Can
You Take a Five Minute Shower? Challenge, etc. -commitments to reduce, recycle, reuse toward zero waste
and to purchase recycled materials.
• Placement of recycling bins/receptacles in all areas served
by DSA.
Top Achievements 2009 - 2012
• LEED certifications (EB and new construction.)
• Integrated Pest Management (IPM) certification (all
campus housing).
• Green Lodging Facility certification (JWRU hotel).
• Partnerships with and participation in Office of
Sustainability programs: One Less Car, Sustainable
Solutions Awards, Common Reading Program, Food Fairs,
Eco-Challenge: Battle of the Halls, Earth Day, Community
Supported Agriculture (CSA) programs, etc.
• Instituted minimal paper accounting practices.
• Installed Variant Refrigerant Flow (VRF) systems.
• Electric conservation: motion sensors, upgraded CFL bulbs
and fixtures, energy conservation education, light
harvesting sun shades, solar dok charging station, ReRev
cardio equipment, etc.
Top Achievements 2009 - 2012
• Water conservation: low-flow shower heads and faucets,
motion sensing fixtures, waterless urinals, dual flush
toilets, water conservation education, water bottle fillers
for water fountains, etc.
• Floor care without chemical waxes or strippers.
Future Directions
As part of this project, each department also listed
five goals for 2012 – 2015 that are unique and
specific to each department.
The DSA Sustainability Committee will use the
information gathered in this project to set DSA
Sustainability Expectations for 2012 – 2015.