Transcript ACL Training Presentation

Introductions:
Agenda

Introduction

Organization

Responsibilities
(Civilian, Military)

The Partnership
(DND & League)

The Squadron

Management of Activities
(Doctrine)
(National, Provincial & Local)
(Responsibilities)
The Air Cadet Movement
The Aims of the Air Cadet Movement
To develop in youths the attributes of
good citizenship and leadership.
To promote physical fitness.
 To stimulate the interest of youth in
the aviation and aerospace industry,
including the air element of the
Canadian Forces.
The Air Cadet Motto
TO LEARN
TO SERVE
TO ADVANCE
Vision of the
Air Cadet League of Canada
The Air Cadet League envisions the Air Cadet
Movement being recognized as the best - the
most influential, innovative and expert
organization - in the world community of
youth movements; and being proactive in
meeting the changing needs of youth, the
environment and the challenges of economic
change.
Values of the
Air Cadet League of Canada
The Air Cadet League of Canada fosters
development in youth the values of:
 self-confidence
 self-discipline
 leadership
 physical fitness
Mission Statement of the
Air Cadet League of Canada
To promote and encourage among young
people a practical interest in aeronautics,
and to assist those intending to pursue a
career in the field of aviation.
To provide a voice in Canada for the Air
Cadet Movement as a whole so that the
Canadian public are kept aware of the
accomplishments and capabilities of the
Movement and of its ability to fulfill its
aims.
Mission Statement (continued)
To advise and assist the Canadian Forces
in developing and improving Air Cadet
training programs, manpower needs of the
Cadet Instructor Cadre, and in resolving
problems relating to the implementation of
policies and procedures.
To study and initiate proposals from and to
D.N.D. and other government departments
which enhance the future of the Air Cadet
Movement and which are consistent with
Canadian economic and social objectives.
Mission Statement (continued)
To participate in long and short term
planning for Air Cadets with the Canadian
Forces, and to promote a friendly
relationship through mutual respect and
understanding of the roles of each partner.
To encourage discussion and resolution of
any problems that develop within the Air
Cadet Movement and continually
endeavour to ensure that the Movement
will continue to progress and prosper.
Philosophy
The Air Cadet League believes that there is
a place in our society for an educational
program:
 which is not entirely permissive;
 which requires the participants to meet certain
standards of dress, appearance and behaviour;
 which expects our young people to accept a full
measure of personal responsibility for their own
actions.
Philosophy (continued)
The League also believes that Air Cadets
should have every opportunity to qualify
for the most attractive rewards the
program can offer - through merit.
While Air Cadets are not required to pay
membership fees or dues, they are
expected to take part in fund-raising and
other support projects initiated by the
League, Sponsoring Committees and
Squadron Staff.
Philosophy (continued)
The League assumes that a young person
joins Air Cadets mainly for their interest in
aviation and wishes to be identified with
the Air Force of the Canadian Forces.
The League believes it is important that the
Squadron officers, instructors and
Sponsoring Committees maintain contact
with the Air Force of the Canadian Forces.
Every effort should be made to have our
squadrons visited and inspected by officers
of the Canadian Forces.
Organization of the
Air Cadet Movement
National Organization & Communications
LEAGUE
Air Cadet League
Members/Directors
Executive
Committee
DND
Minister of
National Defence
Board of Governors
Committees
President
Finance
Fund Raising
Flying
Honours & Awards
Nomination
Prov. Chairs
Selection
Comm. Consultant
National Office
Provincial Committee
Provincial Executive
Vice-Chief
of the Defence Staff
Director
of Cadets
Region
Commander
Committees
Provincial Office
Liaison Member
Sponsor
Sponsoring Committee
Chairperson
Regional Cadet Support
Unit/Detachment
Squadron
CO
Affiliated
Unit
Responsibilities of the
Air Cadet League and the
Canadian Forces
Responsibilities of the
Air Cadet League
Through League HQ and its Provincial
Committees:
Making recommendations to the Chief of the
Defence Staff for the formation, organization
or disbandment of cadet squadrons.
Providing supervision, advice and assistance
to local sponsors and cadet units.
Overseeing, in cooperation with the CF, the
effective operation of Air Cadet squadrons
and their Sponsoring Committees.
Responsibilities of the Air Cadet
League (continued)
Recommending suitable persons for
enrollment in the CF as CIC officers, or for
employment as Civilian Instructors.
Making recommendations to the
appropriate Region Commander regarding
the appointment, promotion, transfer or
release of CIC officers and Civilian
Instructors.
Providing and supervising Sponsors and
Sponsoring Committees.
Responsibilities of the Air Cadet
League (continued)
Providing advice and assistance to
Squadron Sponsoring Committees.
Providing financial support as required.
Administering trust accounts set up for
awards to outstanding cadets.
Responsibilities of the
Canadian Forces
The CF is responsible for providing:
Supervision & administration of cadet
squadrons.
Materiel, in accordance with approved
scales of issue.
Training, pay and allowances for Cadet
Instructors.
Funds for payments of the Local Support
Allocation and training bonuses as
authorized.
Responsibilities of the Canadian
Forces (continued)
Transportation, as authorized.
Facilities and staff for Summer Training
Centres and approved courses.
Syllabus and training aids, in accordance
with approved scales of issue.
Medical care as authorized.
Responsibilities of the Canadian
Forces (continued)
Liaison with cadet units.
Maintain and service cadet aircraft fleets.
Officers or appropriate civilians for formal
functions at Annual Reviews.
Policy on the enrolment, employment,
appointment, promotion, transfer and release
of CIC officers, Civilian Instructors and cadets.
Responsibilities of the Provincial
Committees
 Support and advise.
 Training and mentoring members.
 Attend, on demand, Local Sponsor
Committee meetings.
 Participate at meetings with parents.
Responsibilities of the Provincial
Committees (continued)
 Serve as intermediary between the
Squadron, the Provincial Executive and the
Cadet Office.
 Encourage and motivate the committee
members.
 Participate in the Annual Review.
 Annual Assessment Report.
The Partnership
The Partnership
The Service - The Civilian
The real secret behind the success of
The Air Cadet Movement
Consultation occurs before any changes are
made to policy or other significant matters
of joint concern
Each have their own responsibilities
One Entity
The Air Cadet Movement
League
Military
Squadron
Cadets
Chairperson
Commanding
Officer
Links between
Civilians and the Military

Communication

Complicity

Respect / Trust

Tolerance

Team work
The Squadron
Responsibilities of the
Commanding Officer
 Assure that the Mandatory Proficiency
Level training program is implemented.
 Organize Optional Training.
 Plan Special Activities.
 Responsible for the administrative
management of the squadron.
 Manage and control military materiel.
Responsibilities of the
Commanding Officer (continued)
 Organize and supervise the work
of the military personnel.
 Make sure that there is a fair evaluation
system in the selection of cadets for
promotions, summer training and awards.
 Assure the liaison with the Sponsoring
Committee.
 Prepare and submit a budget.
Sponsor
Sponsoring Committee
Supporter
Sponsor
Usually drawn from:
 Service Clubs
 Parent Committees
 Other organizations
 Group formed specifically for the purpose
of sponsoring a particular squadron
 An element of an Association
A Sponsor is responsible for creating and
maintaining the Squadron Sponsoring
Committee.
Squadron Sponsoring Committee
The Backbone
of the
Air Cadet Movement.
Made up of interested citizens prepared to
provide financial and other support for the
squadron.
They directly interact with the
CIC Officers, Civilian Staff,
and cadets of the squadron.
Supporter
In addition to its Sponsor,
an Air Cadet squadron
may receive assistance and
support from other organizations,
groups or individuals.
They may be formally recognized as
Supporters.
Responsibilities of the
Squadron Sponsoring Committee
 Assisting in enrolling suitable persons
to be cadets in their squadron.
 Making recommendations through their
Provincial Committee to the appropriate
Region Commander regarding the
appointment, promotion, transfer or release
of CIC Officers for their cadet squadron.
 Identifying suitable candidates for enrolment
as replacement officers or Civilian
Instructors or Volunteers.
Responsibilities of the
Squadron Sponsoring Committee
(Continued)
 Enrolling suitable persons to be members
of the Sponsoring Committee.
 See that the registration form is completed
by every member of the committee.
 Liaison with other cadet units.
 Providing appropriate accommodation for
squadron training, administration and
stores when it is not provided by the CF.
Responsibilities of the
Squadron Sponsoring Committee
(Continued)
 Providing training aids and equipment,
including band instruments not supplied
by the CF.
 Providing and managing all financial matters,
and administrative needs for the squadron.
 Providing support to their Provincial
Committee activities and financial needs as
agreed.
Responsibilities of the
Squadron Sponsoring Committee
(Continued)
 Providing supervision of a squadron’s
finances and rendering an Annual
Statement of Receipts and Expenditures
(ACC9) to the Provincial Committee.
 Providing necessary input to cadets’
applications for summer training.
Responsibilities of the
Squadron Sponsoring Committee
(Continued)
 Arranging cadet recreational programs other
than environmental training.
 Providing transportation, when not available
from the CF, for local training exercises.
 Providing such other facilities or assistance
as may be mutually agreed between the
Sponsor, the Sponsoring Committee, and the
CF.
Responsibilities of the
Squadron Sponsoring Committee
(Continued)
 Assuring that the squadron functions in
accordance with League Rules and
Regulations and, within that framework,
establishing local regulations that may be
necessary.
 Providing squadron representation in the
local community.
 Providing awards trophies and other
special inducements for proficiency.
Squadron Sponsoring Committee
Member's Duties
Minimum of 5 members
1 Chairperson
1 Vice-Chairperson
1 Secretary
1 Treasurer
1 or more Members
The Chairperson
Regarding the squadron, is responsible for:
 Representing the Squadron to parents, the
public and all decision bodies of the
community.

Respecting the working agreement with
the Sponsor, if applicable.

Obtaining the services of qualified officers
and instructors for the squadron.

Maintaining privileged links with the CO.
The Chairperson (continued)
Regarding the committee, is responsible for:

Supervising the duties of the committee.

Ensuring committee members are
registered.

Scheduling and presiding at meetings.

Establishing and supervising subcommittees.

Enforcing all decisions.
The Chairperson (continued)
Regarding the Provincial Committee, is responsible for:

Registering as a member of the Provincial
Committee and reporting to the
Chairperson.

Attending provincial meetings.

Submitting, annually, the financial
statements (ACC9), the list of members of
the Sponsoring Committee and cadets of the
squadron.
The Chairperson (continued)
Regarding the Provincial Committee, is responsible for:

Ensuring that the committee supports the
provincial goals ( Finance, Flying, Effective
Speaking, etc.).

Collaborating in all regular or special
activities that occur in the region under the
guidelines of the Provincial Committee.
The Vice-Chairperson

Substitutes for the
Chairperson when
required.

Accomplishes any
mandate given by
the Chairperson.
The Secretary

Summons the members.

Prepares meeting agendas.

Takes the minutes.

Maintains a mail register.

Keeps all documents for the committee.
The Treasurer
 Assumes responsibility for and maintains
squadron funds.
 Prepares monthly statements and pays all
invoices.
 Keeps inventory for non-military items.
 Prepares the Annual Report, submits it
to the Committee and sends it to the
Provincial Committee.
 Prepares and controls all official receipts
for donations.
The Members
Assume some of the following responsibilities
 Publicity/Public Relations.
 Food for cadets’ recreation
activities.
 Transportation.
 Purchases.
 Fund raising.
Are members of sub-committees.
Sponsoring Committees'
Responsibilities
Financial Responsibilities
Financial responsibilities for the operation of
the squadron are shared by:

The Sponsoring Committee.

The Commanding Officer.
Financial Responsibilities
(continued)
Financial support includes:
 Preparation,
funding and implementation of
the squadron’s annual operating budget.
 Processing
 Providing
all financial transactions.
petty cash to the C.O.
 Maintaining
 Preparing
financial records.
the financial statement.
Budget
The Commanding Officer should
submit prioritized spending estimates
to the Sponsoring Committee at the
start of each year.
Budget (continued)
Preparation should involve:
 Compilation of a prioritized list of planned
activities, along with proposed dates.

Compilation of items required for Cadet
activities.

Assign costs to each activity or items to be
acquired.

Define fund-raising ideas and
estimate revenue potential.

Estimate amounts of DND grants.
Budget (continued)
Budget Study
 Chairperson - Commanding Officer
 Committee
Who should conduct budget cuts ?
Adjust proposed activities and acquisitions
to reflect revenue potential, as required.
Fund Raising Campaigns



Think about them
Organize them
Manage them
Fund Raising with Cadets



A maximum of two per year
Provincial campaign
One other – This campaign must be
a paying one.
Communicate the objectives of the campaign
to the cadets – set goals for cadets.
Reward cadets achieving or surpassing these
goals.
Other Fund Raising Possibilities
Donors
 Industries
 Banks
 Organizations
 Companies
Government
 Provincial MLA’s
 Federal MP's
 Municipal
Community Support
School Boards
 Facilities
 Services
 Sponsorship
Municipal Recreational Services
 Insurance
 Publicity
 Facilities
 Transportation
 Secretarial Services
 Sponsorship
Service Clubs
 Sponsorship
Be Grateful
 CERTIFICATES
OF APPRECIATION
 PRESENTATION
PLAQUES
The Air
Cadet
Movement
Thanks you
 RECEIPTS FOR CHARITABLE
DONATIONS
Facilities

Provide suitable facilities





Office
Classrooms
Storage
Gym
Prepare FOR the following year.
Publicity/Public Relations
Goal:
 To promote the organization in order to
facilitate acceptance, fund raising and
recruiting.
 Represent the squadron at community
activities.
Publicity/Public Relations
(continued)
 Communicate to the media Cadet
achievements and activities:
Awards;
Summer camps;
Competitions.
The organization is sometimes not
well known!
Recruiting

By the cadets.

Information campaigns.

Promote enrolment and retention.

Material and solicitation.

Promote the program.

Schools.
The squadron training program must be of
quality.
Official Representation
 Establish and favour links with dignitaries.
 Welcome dignitaries on special occasions.
 Thank the benefactors.
 Represent the squadron in the community.
Inventory
 Negotiation and purchase of non-military items.
 Keep inventory of these items.
 Identify the material.
 Control the utilization.
 Ensure owned items are insured.
Personnel
 Military personnel transactions
 Contracts
 Identify new members
 Endorsement
Application/Registration Form

Registration includes the screening of all
volunteers working with cadets.

A welcomed procedure, required by
Provincial and Federal legislation to protect
our cadets.

Must be completed or insurance coverage
is in jeopardy.
Training Program
Ensure that the program given meets the Goals.
Organize recreational activities for the cadets.
Organize social activities for both the Military
and Civilian personnel together.
Evaluation Process
ENSURE THE SQUADRON
UTILIZES
A FAIR AND CORRECT
WAY OF EVALUATING
THE CADETS.
Evaluation Results
Promotion of Cadets
Summer Training
Centre Courses
Fair
Equitable
Reward Activities
Make your comments & recommendations to the CO.
Discipline
Support the Commanding Officer.
Bring up to the CO incidents worth
mentioning. Use the right channels of
communication.
Channels of Communication
Chairperson
Commanding Officer
Committee Members
Squadron Officers
Cadets
Conflict Resolution
 Conflicts do occur.
 Conflict that disrupts MUST be dealt with.
 Issues not addressed fester into BIG PROBLEMS.
 Avoid conflict by communicating clearly policies
and procedures.
 Talk through issues and agree on how to move
on.
 You may need another League Member to
mediate the issue to resolution.
Steps to Conflict Resolution:
 Identify the parties involved and arrange a
meeting to deal with the issue.
 Identify the problem.
 Deal in a Professional Manner –
• Treat equally, all have their say.
• Decide upon the best way to resolve the problem.
• All parties agree to abide by the decision.
• There is to be no complaining after the meeting.
Committee Meetings
 Agenda.
 Attendance of the Commanding Officer.
 Commanding Officer report.
 Copies of minutes.
 Financial Statements.
Annual Ceremonial Review
 Preparation.
 Invitations.
 Welcoming.
 Reception.
 Recognition.
Management of Activities
Look after the day to day management
of the squadron.
What does this mean ?
Management Continuum
PLAN
1
ORGANIZE
2
CONTROL
5
STAFF
3
DIRECT
4
Plan / Forecast
• Establish and promote goals.
• Adopt the budget.
• Establish the strategy.
• Ensure continuity.
Organize / Ensure Success
• Establish the structure and
organizational chart.
• Ensure the required tools.
• Marketing.
• Inventory.
• Purchasing.
• Accounting.
Staff / Synchronize Efforts
• Relationships
• Collaboration
• Team Spirit
• Committee
Direct / Manage Actions
• Inspire
• Motivate
• Command
• Delegate
• Recognize
Control / Verify Effectiveness
• Analyze the performance.
• Readjust.
Summing Up

Introduction
(Aims, Motto, Vision, Values, Mission, Philosophy).

Organization
(National, Provincial & Local).

Responsibilities
(League, Canadian Forces).

The Partnership
(the military, the civilian).

The Squadron

Manage Activities
(Responsibilities-CO & Sponsoring Committee).
(Plan, Organize, Staff, Direct, Control).
More information at
www.aircadetmanitoba.com
Squadron Sponsoring Committee Members and Sponsors
Sponsoring an Air Cadet squadron allows you to make a real difference in the
lives of young people.
Without an effective squadron sponsoring committee, an Air Cadet squadron
cannot exist.
While funding is necessary, you must also oversee the operation of your
squadron for the Air Cadet League of Canada.
Working together, the Air Cadet League and the Canadian Forces provide the
cadet experience.
THANK YOU for volunteering … questions?