Transcript Shell Online Bidding - The Brunei Shell Petroleum homepage

E-TENDER USER GUIDE FOR
VENDOR EMPTORIS VERSION9
• URL : https://shell-sourcing.emptoris.com
Contact Person:
Linda Yong, tel: 673-3372593
Email address: [email protected]
Abd Hizam Abd Kadir, tel: 673-3376594
Email address: [email protected]
Tan Yong Kui, tel: 673-3373865
Email address: [email protected]
1a. Log into the system 1/5 – Key in Name & Password
SCREEN SHOT
SCRIPT
 Type in the URL address
https://shellsourcing.emptoris.com
Type in Name, Password & Click Login
 Type in Login Name
 Type in Password.
 First time login. You are
given a password by
[email protected]
m. You are require to
change password at first
login. The password should
have at least one capital
letter and one number
Test Users:
-demo1 = Demobsp1
-demo2 = Demobsp2
-demo3 = Demobsp3
-demo4 = Demobsp4
2
1b. Log into the system 2/5 – Forgot your Login Name or
Password?
3
1c. Log into the system 3/5 – Forgot your Login Name?
1b. Log into the system 2/5 – Forgot your
Login Name or
Password?
Forgot your Login Name?
Type in your email address
Click OK
[email protected] will send
you your login name.
4
1d. Log into the system 4/5 – Forgot your Password?
Forgot your Password?
Type in your Login Name
Click OK
[email protected] will send you a new
Password.
5
1e.
Log in
into
•1. Log
to the
the system
system 5/5 – Terms & Conditions
SCREEN SHOT
SCRIPT
•Click
•Or
Click
6
2a. View Tender Documents - 1 / 5 - Select Auction
SCREEN SHOT
SCRIPT
Default Status
Click RFx Name
To view Tender with other status
Click the drop down menu
•Default Status
= Open/Pending/
Paused
•To view Tender
with other Status
Click the Drop down
Menu
•Click RFx Name
7
2b. View Tender Documents – 2/5 – Open Attachments
SCRIPT
•IMPORTANT
• The Tenderer’s attention is drawn to the following prior to commencing the
download and opening of the attachments to this tender:
•The attachments to this tender are in various file formats.
• Tenderers are NOT PERMITTED to make any alterations, additions to or
deletions from the tender documents, whether in hardcopy or in electronic
file format ,unless expressly instructed to do so by the COMPANY.
•Separate provisions are made within the tender documents should the
tenderer wish to bring to the attention of the COMPANY any concerns with
the format, content or wording of the tender documents.
•Tenders submitted to the COMPANY that contain unauthorized alterations,
additions or deletions from the original that are not expressly instructed by
the COMPANY WILL BE disqualified from the tender process.
8
2b. View Tender Documents – 3/5 – Open Attachments
SCREEN SHOT
SCRIPT
•Click
To view Tender document
Click RFx Attachments
9
2c. View Tender Documents - 4/5 - Open/Download Document
SCREEN SHOT
SCRIPT
•Click
Content of the file
To Open/Download Tender Document
Click Content of the file
10
2d. View Tender Documents – 5/5 - Open or Save Document
SCREEN SHOT
SCRIPT
•Click
•Or
Click Open or Save
11
3a. Request For Clarification/Submit Acknowledgement – 1/8
– Via Messages
SCREEN SHOT
SCRIPT
• Click
12
3b. Request For Clarification/Submit Acknowledgement – 2/8
– Create Message
SCREEN SHOT
SCRIPT
Click
Click
Click Create
13
3c. Request For Clarification/ Submit Acknowledgement –
3/8 – Create Message Text
SCREEN SHOT
SCRIPT
 Select All Hosts
(Default)
 Key Subject &
Message Text
 Click attachment
(if any)
Click Attachments
14
3d. Request For Clarification/Submit Acknowledgement – 4/8
– Create Message with Attachment
SCREEN SHOT
SCRIPT
•Click
Click Add Attachment
15
3e. Request For Clarification/Submit Acknowledgement – 5/8
– Upload Message Attachment
SCREEN SHOT
SCRIPT
•Type in Name
Type in Name
•Click
•Click
Click Browse
Click Save
Click Close
•Click
16
3f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete
SCREEN SHOT
SCRIPT
•Click Content
•Click Close
4. Click Close
1.
To view Uploaded document
Click Content
2.
3.
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
17
3g. Request For Clarification/Submit Acknowledgement – 7/8
– Send Created Message to Auction Team Members
SCRIPT
SCRIPT
SCREEN SHOT
•Click All Hosts
•Click Send
1. Click All Hosts
2. Click Send
18
3h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted
SCREEN SHOT
SCRIPT
•Click Close
Sent Message displayed
Click Close
Reminder
All enquires, tender acknowledgement,
Business Principle & Secrecy Agreement
via RFX Messages
19
4a. Accept or Decline E-Tender – 1 / 3
SCREEN SHOT
SCRIPT
•Click
•Or
Click Accept or Decline
20
4b. Accept or Decline E-Tender - 2/3 - Accept
SCREEN SHOT
SCRIPT
•Click OK
Click OK
21
4c. Accept or Decline E-Tender - 3/3 - Decline
SCREEN SHOT
SCRIPT
•Click OK
Click OK
Tender automatically removed
22
5a. Submit E-Tender – 1/9 – Place/Revise Response
SCREEN SHOT
SCRIPT
•Click
Click Place Response
23
5b. Submit E-Tender - 2/9 – Create/Edit Response
SCREEN SHOT
SCRIPT
•Type Yes
•Click
1. Type “yes’”
2. Click 2nd Paper Clip
24
5c. Submit E-Tender – 3/9 - Create Attachments
SCREEN SHOT
SCRIPT
•Click
Click Add Attachment
25
5d. Submit E-Tender – 4/9 - Upload Attachments
SCREEN SHOT
1.
2.
3.
4.
SCRIPT

Type in Name
•
Click
•
Click
•
Click
Type in Name
Click Browse
Click Save
Click Close
26
5e. Submit E-Tender - 5/9 - Attachment Accepted for
Review/Delete
SCREEN SHOT
SCRIPT
•Click Content
•Click
1.
4. Click Close
2.
To view Uploaded document
Click Content
3.
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
27
5f. Submit E-Tender – 6/9 - Save Attachments
SCREEN SHOT
SCRIPT
•Click
•Click
1.
2.
Click Save
Click Close
28
5g. Submit E-Tender – 7/9 - Check Submission Responses
SCREEN SHOT
SCRIPT
•Check Status = R
(Responded)
•If Status=DB (Draft
Bid) means “Save”
button in page 28 is
not click
Bid Status
R = Responded
DB= Draft Bid (Decline)
29
6. Log Out
SCREEN SHOT
SCRIPT
•Click
To Logout
Click
30
7. Status of E-Tenders
SCREEN SHOT
SCRIPT
RFx Acceptance
•No acknowledgement
= Blank
•Acknowledge receipt
=
•Submitted tender
=
If the RFx Acceptance is blank – you have not accepted our tender
If the RFx Acceptance is tick – you have accepted our tender
If the RFx Acceptance is R
– we have received your tender
31
32