Transcript Pell LEU Processing

Pell LEU
October 9, 2013
Introduction
• Texas A&M University
• 58,800 undergraduate, graduate, and
professional students
• Awarded approx. 10,000 student
Federal Pell Grants in 2012-2013
• Approx. $38 million in Pell awards
• Software System- Banner
Glossary of terms
(Financial Aid Talk)
LEU- Lifetime Eligibility Used
DOE- Department of Education
ISIR- Institutional Student Aid Record
SAR- Student Aid Report
COD- Common Origination and Disbursement
Scheduled Award- The maximum amount of
Federal Pell Grant funding a student can
receive for an award year.
Award year- period from July 1 of one calendar
year to June 30 of the next calendar year.
Pell Lifetime Limit
The Consolidated Appropriations Act, P.L. 112-74
was enacted on December 23, 2011.
• Beginning for 2012-2013 no student can receive
more than 600% (12 full time semesters) and
students are not grandfathered in.
• Effective for 2013-2014, the ISIR record contains
the percentage of LEU for the student.
– A message will appear on the SAR through a Comment
Code. It will be a range of what they have used.
How Pell LEU is Calculated
Example: If the scheduled award for an award year is
$5,000, but student enrolled for only one semester
and received only $2,500, they received 50% of the
scheduled award for that award year.
• Percent used: To determine how much of the 600%
of Pell Grant has been used each year DOE
compares the actual amount received for the award
year with the scheduled award amount for that
award year.
• DOE keeps track of a student’s LEU by adding
together the percentages of eligibility used for each
award year.
Scheduled Awards
• Students with an LEU percentage of
more than 500% are not eligible for a
full award in 2013-2014.
• If they are more than 500% the financial
aid office will need to:
– calculate the first disbursement as the
maximum amount and the second
disbursement as the remaining eligibility.
Crossing Lines
• You will begin to see the same students
in other places.(unusual enrollment)
• Important for your staff to understand
the significance.
• Attend presentation at 10:30 regarding
Unusual Enrollment History.
Pell LEU Processing at TAMU
• ISIR contains comment code regarding Pell LEU
– Comment codes found on RNIMSxx
– 346 and 347 create SAR C Codes.
– 346 student is close to lifetime eligibility (over 500%)
– 347 student has reached lifetime eligibility (600%) or is over
– Other comment codes related to PELL LEU exist for students
who are under 500% and are displayed on SAR for student. No
action is needed by the school since student has full eligibility left
for the year.
• C Flag is set on RNARSxx
– This is what prevents packaging or disbursement. Students with
346 will have PLEUC and students with 347 will have PLEUO on
RRAAREQ. (tracking screen)
Pell LEU Processing
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RRAAREQ- Tracking Screen
PLEUC – Students who are close to lifetime Pell limit (500% or over)
PLEUO – Students who are at or over 600%
Displays message in portal.
This is never cleared. This does not hold up packaging or disbursement.
Pell LEU Processing
RNARS14
RNIMS14 Last Tab
Pell LEU Processing
• We created a report to find all students
who have an active SAR C code on
RNARSXX and PLEUC and PLEUO
• We receive this report every Tuesday
and Thursday for students with PLEUC
and PLEUO with active C Flags.
• Pull up student in COD.
COD Screen Shot
COD Full Pell EU History
For a student who is over
500% going into 1314:
Addall percentages on COD
page to the 4th decimal place
and subtract 500. This will
be the amount to input on
RNASL14 as already
disbursed in 1314 to ensure
that the student only
receives their remaining
eligibility.
Pell LEU Processing
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Go to RNASLXX
– Enter Manual in Source field
• Next block into the form and select OK
• Then F10 to save
– Go to the Pell tab of RNASLXX
• Insert a new record and enter the following information
– Match number = 1 (assuming there is not another record on this tab)
» If another record exists and is from NSLDS, match number should be
next in sequence
– School Code = PELLLEU (You can come up with your own code to use)
– Percent Schedule Used = percent student is not eligible for during the
award year with a max value of 100%.
» For example:
» If the student is over 600% Pell LEU, you would enter 100% in
this field since the student is no longer eligible for Pell.
» If the student is at 525% Pell LEU, you would enter 25% in this
field as the student only has 75% remaining in eligibility.
Lock RNANAXX record
Make notes on RHACOMM
Pell LEU Processing
RNASLXX- This student has received 537.5140% in lifetime Pell
eligibility. Therefore, we have indicated in Banner that the student has
already received 37.514% for 1314 and the system will only award
62.486% in Pell for 1314.
Q&A
Are Students who Exceeded Pell LEU in
2012-13 still eligible for loans?
• Scenario: A student enrolls at our school and the ISIR
indicates his Federal Pell Grant LEU is greater than
600% (received C-Code 347). We determine by
checking COD that the overpayment occurred at
another school in the 2012-2013 award year.
• Answer: Student is no longer eligible. Under 34 CFR
668.32(g) of the student eligibility regulations, any
student who owes an overpayment on any Title IV grant
or loan funds is not eligible for additional Title IV grant or
loan funds until the overpayment has been resolved or
repaid in full. In this scenario, the student will most likely
need to resolve the overpayment directly with the other
school in order to receive Title IV aid at our school.
Where can students see their LEU
%?
• They can log on to the National Student
Loan Database and view it. It will be
found on the Financial Aid Review
page.
http://www.nslds.ed.gov
Challenges
• Fall Pell payments create new LEU information. It is
difficult to sort out which LEU information is correct
and which is actually reflecting our own awards.
– We work them all.
• COD and NSLDS figures may differ
– COD is the information we must use.
• C flag causes pell to back out.
– We need to work quickly to avoid sending another
origination prior to the correction.
• There are timing issues for students that attend
summer school at another school.
Notification
• Pell reports from COD, how do you use
them?
– We do not since we have our own reports.
• How do you notify students?
– We notify them through the Portal when
they get 346 or 347. The message stays in
the portal.