Transcript NACO Authority Records

RDA NACO Authority Records
Personal Names
The British Library Board 2014
Personal names
From the RDA glossary:
2
Personal names
Persons include:





Pseudonyms and joint pseudonyms
Spirits
Persons named in sacred scriptures
Fictitious and legendary persons
Real non-human entities
All these entities are now established on the name authority file
LCSH for fictitious and non-human persons will be cancelled
3
Personal names
RDA Chapter 9
Identifying Persons
Purpose, scope and general guidelines (9.0 - 9.1)
Attributes of persons (9.2 - 9.18)
Instructions on creating access points (9.19)
4
Authorized Access Points
(RDA 9.19)
From the RDA glossary:
5
Authorized Access Points
(RDA 9.19)

The basis for the Authorized Access Point (heading) is the
Preferred Name

Additions are made to the Preferred Name
(RDA 9.19.1.2-9.19.1.6)

Coded 100 in MARC 21
6
Preferred Name for the Person
(RDA 9.2.2)
From the RDA glossary:
7
Preferred Name for the Person
(RDA 9.2.2)

Form by which a person is commonly known

From sources in this order of priority:
Preferred sources of information in associated resources
Other formal statements appearing in associated resources
Other sources, including reference sources
8
Preferred Name for the Person
(RDA 9.2.2)
Duke of Wellington
[not Arthur Wellesley]
In 1814 Wellesley was
granted the title Duke of
Wellington, by which he is
most commonly known
After Unknown artist line engraving, published 1815
© National Portrait Gallery
http://creativecommons.org/licenses/by-nc-nd/3.0
The preferred name should be the
most-commonly-known form of the
name (RDA 9.2.2):
 real name
 pseudonym
 title of nobility
 nickname
 initials
 other appellation
9
Preferred Name for the Person
(RDA 9.2.2)
100 1
100 1
100 1
100 0
100 1
100 0
100 1
100 0
100 1
$a Carter, Jimmy, $d 1924$a Fein, David $q (David Jonathan)
$a Presley, Elvis, $d 1935-1977 $c (Spirit)
$a Cher, $d 1946$a Smith, Joseph, $c Jr., $d 1805-1844
$a Elizabeth $b II, $c Queen of Great Britain, $d 1926$a Domino, Fats, $d 1928$a H. D. , $d active 1583
$a Fraser, Caroline $c (Photographer)
10
Preferred Name for the Person
(RDA 9.2.2)
Recording the Preferred Name
(RDA 9.2.2.4)

Record as the first element that part of the name under which the
person would normally be listed in authoritative alphabetic lists in
his or her language or country of residence or activity, followed by
other parts of the name.
Exception

If a person's preference is known to be different from the normal
usage, follow that preference in selecting the part of the name to
be recorded as the first element.
11
Preferred Name for the Person
(RDA 9.2.2)
Different forms: Fullness
(RDA 9.2.2.5.1)



Choose the most commonly found form as the preferred name
If no predominant form, choose the latest form as the preferred name
Record the other forms as variant names (MARC 21 field 400)
12
Preferred Name for the Person
(RDA 9.2.2)
Different forms: Language
(RDA 9.2.2.5.2)


Choose the form in the language most commonly found in
resources associated with the person as the preferred name
Record the other forms as variant names (MARC 21 field 400)
Exceptions


Greek or Latin - choose the form most commonly found in
reference sources
Given name - choose the well-established form of name in
reference sources in the language preferred by the agency
creating the data
13
Preferred Name for the Person
(RDA 9.2.2)
Different forms: Non-preferred Script
(RDA 9.2.2.5.3)



Authorized access points are recorded in Roman script
Follow the ALA-LC Romanization Tables: Transliteration
Schemes for Non-Roman Scripts
Non-Roman script forms may be recorded as Variant Names
(MARC field 400)
14
Preferred Name for the Person
(RDA 9.2.2)
Change of Name
(RDA 9.2.2.7)

Choose the latest name or form of name as the preferred name
Exception

Choose an earlier name if it is better known
Caroline Kennedy
(better known than name after marriage: Caroline Kennedy Schlossberg)
15
Preferred Name for the Person
(RDA 9.2.2)
More Than One Identity
(RDA 9.2.2.8)



Choose the name associated with each identity as the preferred name
for that identity
If an individual uses only one pseudonym and does not use his or her
real name, choose the pseudonym as the preferred name
Record the real name as a variant (MARC 21 field 400)
FAQ – LC/PCC RDA and AACR2 practice for creating NARs for persons who use
pseudonyms
http://www.loc.gov/catdir/cpso/pseud.pdf
16
Preferred Name for the Person
(RDA 9.2.2)
Compound Surnames
(RDA 9.2.2.10)



A compound surname consists of two or more proper names
separated by either a space or a hyphen
First element determined by the established usage or the preference of
the person
If not known, follow:
Names of Persons: National Usages for Entry in Catalogues, 4th revised and
enlarged edition
http://www.ifla.org/node/4953
17
Preferred Name for the Person
(RDA 9.2.2)
Surnames with Separately Written Prefixes
(RDA 9.2.2.11)


First element determined by the usage of the person’s language
See Appendix F for additional guidance
100 1 $a Van Valkenburg, John
100 1 $a Valkenburg, Dirk van
100 1 $a Van Valkenburg, Jeroen
100 1 $a Maupassant, Guy de
(English)
(Dutch)
(Afrikaans)
(French)
18
Preferred Name for the Person
(RDA 9.2.2)
Names Containing a Title of Nobility




General Guidelines (RDA 9.2.2.14)
Titles in the United Kingdom Peerage That Include a Territorial
Designation (RDA 9.2.2.15)
Judges of the Scottish Court of Session Bearing a Law Title Beginning
with Lord (RDA 9.2.2.16)
Disclaimed and Newly Acquired Titles (RDA 9.2.2.17)
100 1 $a Russell of Liverpool, Edward Frederick Langley Russell, $c Baron
100 1 $a Hardinge, Henry Hardinge, $c Viscount
19
Preferred Name for the Person
(RDA 9.2.2)
Names Containing Neither a Surname nor a Title of Nobility



General Guidelines (RDA 9.2.2.18)
Names Including a Patronymic (RDA 9.2.2.19)
Names of Royal Persons (RDA 9.2.2.20)
100 0 $a Charles
100 0 $a Eric, $c The Red
100 0 $a Isaac ben Aaron
100 0 $a Gustav $b VI Adolf
100 0 $a Eleanor, $c of Aquitaine
20
Preferred Name for the Person
(RDA 9.2.2)
Names Consisting of Initials, or Separate Letters, or Numerals
(RDA 9.2.2.21)

Record in direct order
100 0 $a A. B. C. D. E.
670 $a His Novembris monstrum, or, Rome brovght to bed in England, 1641:
$b t.p. (by A.B.C.D.E.)
100 0 $a D. S., $c Master, $d active 1505-1511
670 $a Author's Holzschnitte des Meisters D.S., 1924.
100 0 $a 61648 $c (Writer)
670 $a North Eastern main line steam, 1981? $b t.p. (61648)
21
Preferred Name for the Person
(RDA 9.2.2)
Names Consisting of a Phrase





General Guidelines (RDA 9.2.2.22)
Phrase Consisting of a Forename or Forenames Preceded by a Term
of Address, etc. (RDA 9.2.2.23)
Phrase Containing the Name of Another Person (RDA 9.2.2.24)
Characterizing Word or Phrase (RDA 9.2.2.25)
Phrase Naming Another Work by the Person (RDA 9.2.2.26)
22
Preferred Name for the Person
(RDA 9.2.2)
Names Consisting of a Phrase
100 0 $a Little Richard
100 0 $a Jemima, $c Aunt
100 0 $a Sister of the Late Major-Gen. Bolton
100 0 $a Physician
23
Variant Name for the Person
(RDA 9.2.3)
From the RDA glossary:
24
Variant Name for the Person
(RDA 9.2.3)




Name or form of name not chosen as the preferred name
Found in resources associated with the person and/or in reference
sources
Record following cataloguer judgement
Coded 400 in MARC 21
25
Variant Name for the Person
(RDA 9.2.3)
400 1 $a Carter, James Earl, $c Jr., $d 1924400 1 $a Presley, Elvis Aaron, $d 1935-1977
400 1 $a Bono, Cher, $d 1946400 1 $a Windsor, Elizabeth, $c Queen of Great Britain, $d 1926400 1 $a Барышников, Михаил, $d 1948400 1 $a Meneghini Callas, Maria, $d 1923-1977
26
Additions to the Preferred Name in Access Points
(RDA 9.19.1.2 – 9.19.17)







Title or Other Designation Associated with the Person (RDA
9.19.1.2)
Date of Birth and/or Death (RDA 9.19.1.3)
Fuller Form of Name (RDA 9.19.1.4)
Period of Activity of the Person (RDA 9.19.1.5)
Profession or Occupation (RDA 9.19.1.5)
Other Term of Rank, Honour or Office (RDA 9.19.1.6)
Other Designation (RDA 9.19.1.7)
27
Title or Other Designation Associated with the Person
(RDA 9.19.1.2)
From the RDA glossary:
28
Title or Other Designation Associated with the Person
(RDA 9.19.1.2)
Always added:
Titles:
 A title of royalty, nobility, or religious rank
Other designations:
 The terms Saint and Spirit
 The terms Fictitious character, Legendary character, etc.
 Terms for persons named in sacred scriptures
 Terms indicating type, species or breed of a real non-human entity
 Profession or occupation
(for a name not conveying the idea of a person)
29
Title or Other Designation Associated with the Person
(RDA 9.19.1.2)
Examples
Titles:
100 1 $a Anglès, Jules-Jean-Baptiste, $c comte
100 0 $a Pius $b XII, $c Pope
Other designations:
100 0 $a Teresa, $c of Avila, Saint
100 1 $a Garland, Judy $c (Spirit)
100 1 $a Holmes, Sherlock $c (Fictitious character)
100 0 $a Micah $c (Biblical prophet)
100 0 $a Lauder Lass $c (Horse)
100 0 $a Big Hand $c (Musician)
30
Title or Other Designation Associated with the Person
(RDA 9.19.1.2)
Also have sub-elements that are only added to distinguish one
access point from another:
Titles:
 Other term of rank, honour or office (RDA 9.19.1.6)
Other designations:
 Other designation (RDA 9.19.1.7)
31
Date of Birth and/or Death
(RDA 9.19.1.3)
From the RDA glossary:
32
Date of Birth and/or Death
(RDA 9.19.1.3)
(RDA 9.19.1.2, LC-PCC-PS for 9.19.1.1)
Added to distinguish between access points
Apply the option to add even if not needed for this purpose

Style:
1920-2012
1833-1970
approximately 1930-
(born 1920, died 2012)
(born 1833)
(died 1970)
(born approximately 1930)
33
Date of Birth and/or Death
(RDA 9.19.1.3)
Examples
100 1 $a Smith, John, $d 1978100 1 $a Smith, John, $d 1718-1791
100 1 $a Smith, John, $d -1773
100 1 $a Smith, John, $d approximately 1787-
Use a hyphen after the date of birth (LC-PCC-PS for 9.3.2.3)
Use a hyphen before the date of death (LC-PCC-PS for 9.3.3.3)
34
Fuller Form of Name
(RDA 9.19.1.4)
From the RDA glossary:
35
Fuller Form of Name
(RDA 9.19.1.4)
(RDA 9.19.1.4)
Added to distinguish between access points
Apply the option to add selectively, if this helps to identify the person

Add expansions of initials if this helps to identify the person:
100 1 $a Smith, J. $q (James)

But add unused forenames only to distinguish:
100 1 Smith, James $q (James Alan)
36
Period of Activity of the Person
(RDA 9.19.1.5)
From the RDA glossary:
37
Period of Activity of the Person
(RDA 9.19.1.5)

Add to distinguish one access point from another
Option to add even if there is no need to distinguish

Style:

active 1900-1920
active 1743
active 18th century
active 16th century - 17th century
(active 1900-1920)
(active in 1743)
(active 18th century)
(active 16th-17th centuries)
38
Period of Activity of the Person
(RDA 9.19.1.5)
Examples
100 1 $a Smith, John, $d active 1705
100 1 $a Smith, John, $d active 17th century
100 1 $a Smith, John, $d active 17th century - 18th century
Use “active” and “century” rather than abbreviations “fl.” and “cent.”
(LC-PCC-PS for 9.3.4.3)
39
Profession or Occupation
(RDA 9.19.1.5)
From the RDA glossary:
40
Profession or Occupation
(RDA 9.19.1.5)

A person’s job or pursuit

Can be professional, occupational, unpaid or recreational

Add to distinguish one access point from another

Or to a name not conveying the idea of a person

Option to add even if there is no need to distinguish
41
Profession or Occupation
(RDA 9.19.1.5)
Examples
100 1 $a Niven, William $c (Clergyman)
100 1 $a Waters, Chris $c (Poet)
100 1 $a Green, Kevin $c (Angler)
100 1 $a Davies, Simon $c (Crime fiction author)
100 1 $a Turner, Martin $c (Travel writer)
100 0 $a Big Hand $c (Musician)
42
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)
From the RDA glossary:

Other Term of Rank, Honour or Office is a sub-element of Title of
the Person
43
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)
(9.19.1.6)

Terms indicating academic office

Terms of respect for clergy

Terms indicating military rank

Other terms of honour that are not noble titles
44
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)

Add to distinguish one authorized access point from another:
1001 $a Wood, John, $c Captain
1001 $a Young, Thomas, $c Rev.
1001 $a Bishop, Paul, $c Professor

Option to add even if there is no need to distinguish
1001 $a Appleby, Robert, $c Sir
45
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)

Does not include terms that indicate gender or marital status
Such terms are only allowed in two cases:

Persons Known by a Surname Only
RDA 9.2.2.9.3
1001 $a Read, $c Miss

Married Person Identified Only by a Partner’s Name
RDA 9.2.2.9.4
1001 $a Davis, Maxwell, $c Mrs.
46
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)


Record terms in the language and form in which they are found
“Principle of Representation”
1001 $a White, James, $c Doctor
1001 $a Price, Meg, $c Dr.
1001 $a Thomas, Jean, $c docteur
1001 $a Shishkin, N. I., $c doktor
1001 $a Zayn, ʿAlī, $c al-Duktūr
1001 $a Polaczek, Stanisław, $c doc. dr.

Prefer a full form over an abbreviated form if both are found
47
Other Term of Rank, Honour or Office
(RDA 9.19.1.6)

Do not extrapolate fuller forms of titles and terms of address
Dr. might stand for Doctor, Docteur, Doktor, etc.;
Fr. could stand for Father, but also for Frater, Fray or Frere;
Prof. could stand for Professor, Profaisar, Profaisara, Profesar,
Profesor, Profesora, Professeur, Professora, etc.


Record terms in the language and form in which they are found
“Principle of Representation”
48
Other Designation
(RDA 9.19.1.7)
From the RDA glossary:

Other Designation is a sub-element of Other Designation
Associated with the Person
49
Other Designation
(RDA 9.19.1.7)
“Record an appropriate designation in the language preferred by the
agency creating the data”


This element is intentionally broad
Designed to remove remaining cases when an access point can
not be made unique
50
Other Designation
(RDA 9.19.1.7)

Any appropriate designation, that is not within the scope of
another element that can be used in an access point:
1001 $a Woods, George $c (Gentleman)
1001 $a Jones, William $c (Defendant)
1001 $a Budd, Henry $c (Cree Indian)
1001 $a Yaśodharā $c (Wife of Gautama Buddha)
1001 $a Nichols, Chris $c (Of the North Oxford Association)
1001 $a Independent Burgess $c (Of Nottingham)
51
Recording at the Element Level




Authorized Access Points are required by MARC 21
Authorized Access Points are required by current systems
However, RDA is designed to work at the element level
Linked data (BIBFRAME, etc.)
So




Future systems may not require Authorized Access Points
Discretely recorded elements can be retrieved, matched, linked and
combined into displays
Element-level recording is the real substance of the RDA NAR
Elements are recorded for the present in discrete MARC 21 fields
Not all RDA elements can be added to the authorized access point
52
Recording at the Element Level
046 – Special coded dates (R)
368 – Other attributes of person or corporate body (R)
370 - Associated place (R)
371 – Address (R)
372 – Field of Activity (R)
373 – Associated group (Affiliation) (R)
374 – Occupation (R)
375 – Gender (R)
376 – Family information
377 – Associated language (R)
378 – Fuller form of personal name (NR)
53
Date Associated with the Person
(RDA 9.3)
From the RDA glossary:
54
046 - Special Coded Dates (R)
(RDA 9.3)
Date Associated with the Person (RDA 9.3)
$f - Birth date (NR)
$g - Death date (NR)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 - Source of date scheme (NR)
55
046 - Special Coded Dates (R)
(RDA 9.3)
Dates are given following ISO 8601
http://dotat.at/tmp/ISO_8601-2004_E.pdf

19990314
1999-03
1999
19
=
=
=
=
1999 March 14th
1999 March
1999
20th century
Uncertain and approximate dates follow the extended date and
time format (EDTF)
http://www.loc.gov/standards/datetime/pre-submission.html

56
046 - Special Coded Dates (R)
(RDA 9.3)
046 $f 1931
100 1 $a Munro, Alice, $d 1931046 $f 19360505
100 1 $a Smith, John, $d 1936 May 5-
046 $g 19970315
100 1 $a Jones, Peter A., $d -1997
57
046 - Special Coded Dates (R)
(RDA 9.3)
046 $f 1901 $g 1997
100 1 $a Peters, Simon, $d1901-1997
046 $f 18990721 $g 19610702
100 1 $a Hemingway, Ernest, $d 1899-1961
046 $s 1820 $t 1860
1001 $a Smith, John, $d active 1820-1860
58
046 - Special Coded Dates (R)
(RDA 9.3)
046 $s 1746
100 1 $a Bank, Theophilus, $d active 1746
046 $s 16
100 1 $a Purley, Jedediah, $d active 17th century
046 $s 19
100 1 $a Peskitt, Jane
59
046 - Special Coded Dates (R)
(RDA 9.3)
046 $f 1746~ $2 edtf
100 1 $a Simmons, James, $d approximately 1746046 $f [1860,1861] $g 1923 $2 edtf
100 1 $a Purley, Jedediah, $d 1860 or 1861 - 1923

$u and $v not given if source is already given in 670
60
Other Designation Associated with the Person
Title of the Person
(RDA 9.6, 9.4)
From the RDA glossary:
61
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
Title of the Person (RDA 9.4)
$a - Type of corporate body
$b- Type of jurisdiction
$c - Other designation (R)
$d - Title of person (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 - Source (NR)
62
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
Saints (9.6.1.4)
Spirits (9.6.1.5)
Persons Named in Sacred Scriptures… (9.6.1.6)
Fictitious and Legendary Persons (9.6.1.7)
Real Non-human Entities (9.6.1.8)
Other Designation (9.6.1.9)
63
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)

Use LCSH terms when they are available and appropriate
368 $c Saints $2 lcsh
368 $c Spirits $2 lcsh
368 $c Prophets $2 lcsh
368 $c Fictitious characters $2 lcsh
368 $c Animals, Mythical $2 lcsh
368 $c Gods, Greek $2 lcsh
368 $c Horses $2 lcsh
368 $c Spaniels $2 lcsh
64
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)

Use an uncontrolled term if an LCSH term is not available
368 $c Gentleman
368 $c Defendant

Or make a SACO proposal if literary warrant can be shown
65
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)

An Other designation used in an Authorized Access point need
not be recorded in 368 $c, if adequately recorded in other 3XX
fields
100 1 $a Sharp, John $c (Of Hoddam)
370 $c Great Britain $c Scotland $e Hoddam (Scotland) $2 naf

No need also to add:
368
$c Of Hoddam
66
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)

Record whether or not included in the authorized access point
Titles of Royalty (9.4.1.4)
Titles of Nobility (9.4.1.5)
Popes (9.4.1.6)
Bishops, Etc.(9.4.1.7)
Other Persons of Religious Vocation (9.4.1.8)
Other Term of Rank, Honour or Office (9.4.1.9)
$d may not yet be used in LC/NACO authority records (October 2013)
67
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)

Record as found - “Principle of Representation”
368 $d King of Sweden
368 $d Marchese
368 $d Pope
368 $d Archbishop
368 $d Rabbi
368 $d Captain
368 $d Reverend
368 $d Sir
68
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)


Controlled vocabulary is not appropriate for Title of the Person
Corresponding Profession or Occupation recorded in 374
1001 $a Arnold, John, $c Very Rev.
368 $d Very Rev.
374 $a Clergy $2 lcsh


Prefer a full form over an abbreviated form if both are found
Do not extrapolate fuller forms of titles and terms of address:
Prof. could stand for Professor, Profaisar, Profaisara, Profesar,
Professeur, Professora, Professore, etc.
69
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)

Record Title of the Person as it appears, to avoid confusion with
Profession or Occupation:
The name of an academic appears as Dr. Peter Smith
1001 $a Smith, Peter, $c Dr.
368 $d Dr.
374 $a Physicists $2 lcsh

This avoids giving the misleading impression that he is a medical
practitioner
70
368 – Other Attributes of Person or Corporate Body (R)
(RDA 9.6, 9.4)

When recording both $c and $d, repeat the field if one term is
LCSH but the other is not
368 $c Fictitious characters $2 lcsh
368 $d Captain
but
368 $c Defendant $d Dr.
71
Place Associated with the Person
(RDA 9.8, 9.9, 9.10, 9.11)
From the RDA glossary:
72
370 - Associated Place (R)
(RDA 9.8 - 9.11)
Place of Birth (RDA 9.8)
Place of Death (RDA 9.9)
Country Associated with the Person (RDA 9.10)
Place of Residence, Etc. (RDA 9.11)
$a - Place of birth (NR)
$b - Place of death (NR)
$c - Associated country (R)
$e - Place of residence/headquarters (R)
$f - Other associated place (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 – Source of term (NR)
73
370 - Associated Place (R)
(RDA 9.8 - 9.11





Take jurisdictional place names from LC/NAF
Take non-jurisdictional place names from LCSH
Otherwise, construct as appropriate following RDA
Not necessary to establish on LC/NAF or LCSH file
Use $2 subfield only if name is found in LC/NAF or LCSH file
370 $c Great Britain $2 naf
370 $e London (England) $2 naf
370 $f Africa, West $2 lcsh
370 $f Wighill (England)
74
370 - Associated Place (R)
(RDA 9.8 - 9.11

$2 subfield always goes after all alphabetical subfields
370 $e Lake District (England) $2 lcsh
370 $e East Anglia (England) $2 lcsh $s 2003

Only repeat 370 field if $2 does not apply to all place names
370 $c Great Britain $2 naf
370 $f Europe, Central $f Europe, Eastern $2 lcsh
75
370 - Associated Place (R)
(RDA 9.8 - 9.11
PCC Policy
Use Authorized access points, not App. B.11 abbreviations
100 1 $a Schwarzenegger, Arnold
370 $c United States $e California $2 naf
not
100 1 $a Schwarzenegger, Arnold
370 $c U.S. $e Calif. $2 naf
76
370 - Associated Place (R)
(RDA 9.8 - 9.11
100 1
370
$a Singer, Isaac Bashevis, $d 1904-1991
$a Radzimyn (Poland) $b Surfside (Fla.) $2 naf
[born in Radzimyn, Poland; died in Surfside, Fla.]
100 1
370
$a Jenkins, Sara $c (Artist)
$c Great Britain $f Cornwall (England) $2 naf
[Associated country: Great Britain; Other associated place:
Cornwall]
77
370 - Associated Place (R)
(RDA 9.8 - 9.11
100 1
370
$a Parker, Bobby $c (Poet)
$c Great Britain $e Kidderminster (England) $2 naf
[Associated country: Great Britain; Place of residence:
Kidderminster]
110 2
370
$a Schwarzenegger, Arnold
$c United States $e California $2 naf
[Associated country: United States; Place of residence:
California]
78
370 - Associated Place (R)
(RDA 9.8 - 9.11
$c, $e and $f are repeatable:
100 1
370
$a Hemingway, Ernest, $d 1899-1961
$a Oak Park (Ill.) $b Ketchum (Idaho) $e Oak Park (Ill.) $e
Toronto (Ont.) $e Chicago (Ill.) $e Paris (France) $e Key
West (Fla.) $2 naf
$a and $b are not repeatable
79
370 - Associated Place (R)
(RDA 9.8 - 9.11
$s and $t are not repeatable, and can only be used with elements to
which they apply
370 field may need to be repeated
100 1
370
370
370
$a Ondaatje, Michael, $d 1943$a Colombo (Sri Lanka) $2 naf
$e England $2 naf $s 1954 $t 1962
$c Canada $e Canada $2 naf $s 1962
[born in Colombo, Sri Lanka; lived in England from 1954-1962;
moved to Canada in 1962]

$u and $v not given if source is already given in 670
80
Address of the Person
(RDA 9.12)
From the RDA glossary:
81
371 - Address (R)
(RDA 9.12)
Address of the Person (RDA 9.12)
$a - Address (R)
$b - City (NR)
$c - Intermediate jurisdiction (NR)
$d - Country (NR)
$e - Postal code (NR)
$m - Electronic mail address (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (NR)
$z – Public note (R)
82
371 - Address (R)
(RDA 9.12)
100 1 $a Smith, Arthur
371 $a Box 1216 $b Barrière $d Canada $e V0E 1E0

Give business addresses of individuals, if in public domain

Avoid giving private addresses of individuals

$u and $v not given if source is already given in 670
83
Field of Activity of the Person
(RDA 9.15)
From the RDA glossary:
84
372 - Field of Activity (R)
(RDA 9.15)
Field of Activity of the Person (RDA 9.15)
$a - Field of activity (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 – Source of term (NR)
85
372 - Field of Activity (R)
(RDA 9.15)

LCSH terms are preferred
100 1 $a Shelley, Percy Bysshe, $d 1792-1822
372
$a Poetry $2 lcsh
100 1 $a James, Charles, $d 1989372
$a Philately $a Philosophy $2 lcsh
100 1 $a Hudson, David $c (Didjeridu player)
372
$a Music $2 lcsh

Repeat 372 field without $2 for a non-LCSH term
86
372 - Field of Activity (R)
(RDA 9.15)
$s and $t are not repeatable, and can only be used with the
elements to which they apply
372 field may need to be repeated
100
372
372
$a Salmon, Peter, $d 1954$a Missionary work $2 lcsh $s1985 $t 2000
$a Acrobatics $2 lcsh $s2000

Note use of term for the activity, not the agent

$u and $v not given if source is already given in 670
87
Affiliation
(RDA 9.13)
From the RDA glossary:
88
373 – Associated Group (R)
(RDA 9.13)
Affiliation (RDA 9.13)
$a - Associated group (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 – Source of term (NR)
89
373 – Associated Group (R)
(RDA 9.13)
100 1 $a Oddy, Pat
373 $a British Library $2 naf
100 1 $a Adams, Gerald
373 $a British Broadcasting Corporation $a Channel Four $2 naf
90
373 – Associated Group (R)
(RDA 9.13)
$s and $t are not repeatable, and can only be used with the
elements to which they apply.
373 field may need to be repeated
100 1
373
373

$a Ashton, John
$a University of Leeds. Faculty of Biological Science $s
2000 $t 2005
$a University of Manchester. Faculty of Life Sciences $2 naf $s
2005
$u and $v not given if source is already given in 670
91
373 – Associated Group (R)
(RDA 9.13)



Use Preferred Name
Terms may be taken from LC/NAF (best practice)
For LC/NAF terms, use $2
373 $a British Library $2 naf

Repeat 373 field if $2 does not apply to all names (e.g. one or
more name is not on LC/NAF)
373 $a Bramham Poetry Society
373 $a British Library $a Wetherby and District Historical Society
naf
$2
92
Profession or Occupation
(RDA 9.16)
From the RDA glossary:
93
374 - Occupation (R)
(RDA 9.16)
Profession or Occupation (RDA 9.16)
$a - Occupation (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 – Source of term (NR)
94
374 - Occupation (R)
(RDA 9.16)

LCSH terms are preferred
100 1
374
$a Hancock, Mary $c (Architect)
$a Architects $2 lcsh
100 1
374
$a Potter, Peter
$a Bankers $2 lcsh
100 1
374
$a Brown, Philippa
$a Composers $a College teachers $2 lcsh
95
374 - Occupation (R)
(RDA 9.16)
$s and $t are not repeatable, and can only be used with the
elements to which they apply.
374 field may need to be repeated
100 1
$a Hedley, Jane, $d 1925-1999
374
$a Librarians $2 lcsh $s 1940 $t 1951
374
$a Air pilots $2 lcsh $s 1951 $t 1952
374
$a Carpenters $2 lcsh $s 1952

Note use of term for the agent, not the activity

$u and $v not given if source is already given in 670
96
374 - Occupation (R)
(RDA 9.16)



LCSH preferred in 374, for retrieval, matching and linked data
100 has a different purpose – unique and informative access point
LCSH terms almost always need adapting for use in 100 $c
Singular vs plural
100 1 $a Smith, John $c (Librarian)
374 $a Librarians $2 lcsh
Narrow vs broad
100 1 $a Jackson, Richard $c (Motion picture director)
374 $a Motion picture producers and directors $2 lcsh
97
374 - Occupation (R)
(RDA 9.16)

LCSH term may itself have a qualifier, inapppropriate in 100 $c
100 1 $a Roberts, Susan $c (Soprano)
374 $a Sopranos (Singers) $2 lcsh

Sometimes a free text term is preferable in 100 $c
100 1 $a Jones, Peter $c (University lecturer)
368 $a College teachers $2 lcsh
98
374 - Occupation (R)
(RDA 9.16)


Sometimes a specific LCSH term is not available
Can use broader term in 374 and bring out Field of Activity in 372
100 1 $a Paterson, Craig $c (Lecturer in criminology)
372 $a Criminology $2 lcsh
374 $a College teachers $2 lcsh

Can apply whether or not a 100 $c qualifier has been used
100 1 $a Hamid, A., $c 1967372 $a Swahili language $2 lcsh
374 $a Teachers $2 lcsh
99
Gender
(RDA 9.7)
From the RDA glossary:
100
375 - Gender (R)
(RDA 9.7)
Gender (RDA 9.7)
$a - Gender (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)
$v - Source of information (R)
$2 – Source of term (NR)
101
375 - Gender (R)
(RDA 9.7)
100 1 $a Nabokov, Vladimir, $d 1869-1922
375
$a male
100 1
400 1
375
375

$a Morris, Jan, $d 1926$w nne $a Morris, James, $d 1926$a male $s 1926 $t 1972?
$a female $s 1972?
$u and $v not given if source is already given in 670
102
Language of the Person
(RDA 9.14)
From the RDA glossary:
103
377 - Associated Language (R)
(RDA 9.14)
Language of the Person (RDA 9.14)
$a - Language code (R)
$l – Language term (R)
$2 – Source of code (NR)
100 1
377
$aNabokov, Vladimir, $d 1899-1977
$a rus $a eng
100 1
377
$a Zingani, Willie T.
$a nya $l Chewa
Chewa dialect is under the collective code nya (Nyanja)
104
Fuller Form of Name
(RDA 9.5)
From the RDA glossary:
105
378 – Fuller Form of Personal Name (R)
(RDA 9.5)
Fuller Form of Name (RDA 9.5)
$q – Fuller form of personal name (R)
$u – Uniform resource identifier (NR)
$v – Source of information (NR)
106
378 – Fuller Form of Personal Name (R)
(RDA 9.5)
100 1
378
$a Johnson, A. W. $q (Alva William)
$q Alva William
100 0
378
$a H. D. $q (Hilda Doolittle)
$q Hilda Doolittle
1001
378
670
$a Jacoby, R. S.
$q Robert Simon
$a E-mail from author, 1 April 2013 $b (Robert Simon Jacoby)
107
663 – Complex See Also Reference (NR)


Used in NARs for multiple and joint pseudonyms
Explains the relationship between identities
$a – Explanatory text
$b – Heading referred to
663 $a Works by this author are entered under the name used in
the item. For a listing of other names used by this author,
search also under $b Harris, John, 1916-
108
667 – Cataloguer’s Note (R)


Intended for cataloguers, not the public
Free text, no required format
Some commonly used phrases:
667 $a Not the same as …
667 $a Formerly on undifferentiated name record…
667 $a SUBJECT USAGE: This access point is not valid for
use as a subject
667 $a THIS 1XX FIELD CANNOT BE USED UNDER RDA
UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR
UPDATED
109
670 – Source Data Found (R)


Sources of information for all elements recorded
One 670 field for each source
$a – Source citation
$b – Information found
$u – Uniform resource identifier
670 $a Trout fishing, 2013: $b t.p. (John Smith)
670 $a Author’s website, viewed 15 August 2013: $b home
page (lived across Europe and Asia)
$u http://www.shaw92.co.uk/home.html
110
670 – Source Data Found (R)

Sources of elements in 046/3XX can alternatively be recorded in
$u and $v, in those fields
1001 $a Pratchett, Terry
370 $a Beaconsfield, England $e Salisbury, England
$v Wikipedia, viewed 27 July 2012

However, sources for access points (1XX, 4XX, 5XX) must
always be given in 670
111
670 – Source Data Found (R)

Illustration of use of 670, instead of $u and $v
046
1001
370
372
373
374
670
670
$f 19600514
$a Shaw, Simon, $d 1960$a London, England
$a Poetry
$a Brixton Dining Club
$a Poet
$a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1 (poet,
born in London 14th May 1960)
$a Author’s website, 21 June 2012: $b Home page (poet Simon
Shaw, founder of the Brixton Dining Club)
112
670 – Source Data Found (R)

Illustration of use of $u and $v
046
1001
370
372
373
374
670

$f 19600514
$a Shaw, Simon, $d 1960$a London, England
$a Poetry
$a Brixton Dining Club
$v Author’s website, 1 November 2012
$u http://www.shaw92.co.uk/home.html
$a Poet
$a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1
(poet, born in London 14th May 1960)
If $u is used it must always be preceded by $v
113
675 – Source Data Not Found (NR)


Source consulted in which no information is found
Sources you think other cataloguers might search
$a – Source citation
675 $a BL database, 13 Nov. 2009; $a ODNB, 13 Nov. 2009; $a
Anderson, W. Scottish nation, 1863; $a Biographical dict.
eminent Scotsmen; $a VIAF, 16 Nov. 2009

Use 670 instead if no data in resource being catalogued
670 $a |a Dificultad imaginada, facilidad verdadera ..., 1714 :
$b t. p. (name not given)
114
678 – Biographical or Historical Note

Free text, intended to be read by the public
$a - Biographical or historical data (R)
$b - Expansion (NR)
First indicator:
0 = Biographical sketch
1 = Administrative history
678 0 $a Joseph Smith, Jr. (1805-1844) was a Mormon
prophet and founder of the Church of Jesus Christ of
Latter-day Saints.
115
Undifferentiated Name Authority Records



Created when authorized access points can not be made unique
Contain data for more than one person
008/32 set to b
100 1 $a Smith, Simon
670 $a [Author of The musicians of Bremen]
670 $a The musicians of Bremen, 2000: $b t.p. (Simon Smith)
670 $a [Co-author of The Parish Church of St John Baptist Cirencester]
670 $a The Parish Church of St John Baptist Cirencester, 2011:
$b t.p. verso (Simon Smith)

Separate NARs are created when new information becomes available
116
Undifferentiated Name Authority Records



NACO cataloguers are discouraged from creating or adding to them
The British Library does not do this any more
RDA provides sufficient means to make access points unique
100 1 $a Smith, John, $d 1978100 1 $a Smith, James $q (James Alan)
100 1 $a Smith, John, $d active 17th century
100 1 $a Waters, Chris $c (Poet)
1001 $a Wood, John, $c Captain
1001 $a Woods, George $c (Gentleman)
Date of Birth/Death
Fuller Form of Name
Period of Activity
Profession Or occupation
Other Term of Rank, Honour or Office
Other Designation
117
Examples of Authority Records
Personal Names
119
120
121
121
122
123
123
124
124
RDA Authority Records
Personal Names
THE END