Transcript Fitrepsandevals - Navy Fitrep

Navy
Performance Evaluation
and Counseling System
Reference

BUPERSINST 1610.10 series
Navy Performance and
Evaluation
Overview
Overhauled as of 1 Jan 96
 Results:
 Grade against clear standards
 Establish mandatory counseling
 Control grade inflation
 Create "user friendly" forms

The new methodology . . .

Control grade inflation
–
Prevents "Gamesmanship" and one's unfair
advantage over another
Breakdown
5 Promotion
categories
Early Promote
 Must Promote
 Promotable
 Progressing
 Significant Problems

Promotion Percentage
Distribution
E1-E5/CWO2
O3
O6
E6
E7-E9/CWO3/4
O4
O5
Early Promote
20%
20%
20%
20%
Must Promote
No limit
40%
30%
20%
* Promotion recommendations for E1 - E6
will be applied towards the final multiple
** O1 and O2 may only receive Promotable
recommendations
Eval/Fitrep Guidelines
 Use
the 7 graded performance traits
 CWO2, O1-O2, E1-E4 - every 6 mos
(Eliminated as of 01 January 1999)
 Narrative section small - reduce
wordiness
 Mandatory remarks for 1.0/5.0
 RANKING
 Use promotion/job recommendation
block
COUNSELING
WHAT DO WE DO . . .
Counseling Objectives . . .
Identify strengths and shortcomings
 Address specific performance problems
 Present a performance growth plan
 Ensure the member understands their
performance during the eval period
 Review what is required before next
period

Mid-term Counseling

Individual performing counseling
depends on the rank of the individual
being counseled ~
For example:
 E1-E6, usually the div/dept CPO
 E7-E9, usually the dept head
 01-03, usually the dept head or XO,
sometimes the CO
Counseling Preparation

By the Supervisor . . .
Determine best time and place
 Gather pertinent info
 Plan the opening
 Plan the approach
 Plan the wrap up and review

Counseling Preparation

By the Member . . .

Complete a personal self-appraisal

Gather info pertinent to your own
performance during period
Counseling sheets . . .
What to do

All counseling sheets should be
retained in a folder until the member
detaches the command
–
Ensure that the counseling sheets are
signed by the member
Post Counseling Duties

Follow up and monitor . . .
 Evaluate
the counseling session
 Review key issues discussed
 Review goals
 Initiate follow up actions as necessary
 Conduct informal counseling sessions on
a regular basis
Bottom line: Help keep the member on
FITNESS REPORT
AND
EVALUATION
WRITING
Fitrep/Evaluation Writing
Recommendations
1.
2.
3.
4.
5.
Use the instruction
Don't make the information public
Review the previous evaluation
Consider the "whole" individual
Assign all marks at the same time for each
competitive category (ie. all MS3's)
6. Attempt to achieve a spread in the marks
assigned
7. Never downgrade a new person
8. If a person is not observed, then mark them so...
Fitrep/Evaluation Writing
Recommendations
9. Place each person in a competitive category before
writing the evaluation
10. Avoid copying previous evaluations
11. Give those deserving recognition the recognition
they deserve
12. Include the individuals contribution to command
awards in the eval (ie. Battle "E")
13. Review the entire evaluation for accuracy before
submitting it "smooth"
The Comments Section . .
.
Bullets . . .
What are they?

A short, effective phrase that gets the
point across without unnecessary
verbiage.
A Bullet Example . . .

Reads:
"Undertook the ambitious task of reorganizing
the Supply Department storeroom resulting in
dramatic improvements in storage space. His
new locker plan increased locker utilization by
over 50%"
But should read . . .

"Reorganized Supply Department
storeroom, increasing locker utilization
by over 50%"
Short, sweet and to the point . . .
Remember, You have very little space
for comments
Different Scenarios
Types of Reports
Detachment of Individual
 Transfer
 Reassignment to new reporting
senior
 Separation
 Retirement
 Missing or POW status
 Incarceration
 Relief

Types of Reports cont

Detachment of Reporting Senior

Promotion or Frocking Reports

for E1-E6 getting promoted/frocked to
grades of E3-E7
Types of Reports cont

Special Reports
Promotion Selection Board
 Elimination of Phys. Read. deficiency
 Appointment to Officer status (enlisted)
 Declining performance/misconduct
 RIR
 Superior performance
 Extension of special report

See BUPERSINST 1610.10 Annex D
Uses for Evals...?
Advancement
and retention
Commissions
Duty
assignments
Reenlistment opportunities
Types of discharge
Good conduct medal
Remember:
Evals should not be the sole method of
performance feedback
Fitness Reports and
their uses
Augmentation
 Promotions
 Detailing
 Postgraduate Education
 Professional Development Training

Board for Corrections of
Naval Records


Acts as an appeals court for correction
of errors or removal of injustices from
fitness reports
Your responsibility to ensure your
fitness report is correct

Errors? Petition the board for removal

How? Use the following . . .

DD149, Application for Correction of
Military or Naval Record Under the
Provisions of Title 10, USC, Section 1552
FITNESS
AND
EVALUATION
FORMS
NAVPERS 1610/2
and
NAVPERS 1616/2
Remember . . .
Evals and Fitreps are extremely
important career tools
and . . .
NAVY FITREPS AND
EVALUATIONS
ARE YOUR
RESPONSIBILITY