Transcript DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program

DEFENCE SUPPORT OPERATIONS (DSO)
Estate Works Program
BSR Presentation for RFC - Dec 14
Directorate of Estate Works Program Office (DEWPO)
National Program Services (NPS)
Agenda
• Presentation and explanation of the new BSR
model, key players, roles and responsibilities, &
POC
• Conduct of the RFC:
– Collaborative forum to provide regional input into
draft project list
– Discussion on urgent/new requirements
– Explain process for escalating issue through to
Heads of relevant Groups and Services for
National Facilities Conference (NFC)
DEWPO – Organisation Chart
Directorate Estate
Works Program
Director
Estate Works Program
Office
EL2 Kevin Fogarty
DEWPO-0001
Campbell Park
Assistant Director
Program and Demand
Planning
EL1
DEWPO-0002
Campbell Park
Assistant Director
Estate Works Project
Delivery
EL1 Daniel Harley
DEWPO-0005
Campbell Park
Assistant Director
Contract Service
Performance Management
EL1 Ardathia Sulkowski
DEWPO-0009
Campbell Park
Assistant Director
Delivery Contract
Authorisation
EL1 Heath Rosen
DEWPO-0011
Enoggera
Assistant Director
EWP support
EL1 Johan Klaassen
DEWPO-0015
Campbell Park
Program and Demand
Planning Support
APS6 Janae Strange
DEWPO-0003
Campbell Park
Works Program
Delivery Support Officer
APS6 Violeta Braun
DEWPO-0006
Campbell Park
Contract Service
Performance Management
Support
APS6
DEWPO-0010
Campbell Park
Delivery Contract
Authorisation support
Officer
APS6 Darren Teys
DEWPO-0012
Enoggera
Works Assurance
Officer APS6
DEWPO-0016
Campbell Park
Program and Demand
Planning Support Office
APS5 Gail Haines
DEWPO-0004
Campbell Park
Works Program Delivery
Support Officer
APS5
DEWPO-0007
Campbell Park
Delivery Contract
Authorisation support
Officer
APS5 Ellen Moren
DEWPO-0013
Enoggera
Works Program
Delivery Support Officer
APS4
Charles MacKellar
DEWPO-0008
Campbell Park
Delivery Contract
Authorisation support
Officer
A/APS4 Kylie Davidson
DEWPO-0014
Enoggera
Legend:
Director /
Assistant
Director
Position
Removed
Position to remain substantively
vacant. Case by case approval
required from HDSO
to fill substantively.
Temporary
Position
Position not in
original proposal
Number of positions
proposed
19
Number of positions
approved by HDSO
16
Considerations:
1. Increase the span of control
for management positions
2. Consider merging of roles
3. Remove number of positions
undertaking the function
Assistant Director
Works Assurance
EL1 Thomas Hick
Campbell Park
DEWPO-0200
Mark Jenkin
Head Defence Support Operations
Defence Support and Reform Group
August 2014
DEWPO Team Contact Details
Directorate Estate Works Program Office - DEWPO
Position
Director - DEWPO
Name
Mr Kevin Fogarty
Location
CP1-5-121
Phone
02 626 62406
Assistant Director - Program & Demand
Planning
Program & Demand Planning Support
Vacant - EOI
Ms Janae Strange
CP1-5-136
02 626 64402
Program & Demand Planning Support
Ms Gail A. Haines
CP1-5-141
02 626 63511
Assistant Director - Estate Works Program
Mr Daniel Harley
CP1-5-138
02 626 63245
Works Program Delivery Support Officer
Mrs Vee Braun
CP1-5-139
02 626 64628
Works Program Delivery Support Officer
Vacant - EOI
Works Program Delivery Support Officer
Mr Charles MacKellar
Assistant Director - Contract Service
Performance Management
Contract Service Performance Management
Support
Finance Officer (Shared Service)
Finance Officer (Shared Service)
Ms Ardathia Sulkowski
Mobile
0417 164 104
Site
Campbell Park
Email
[email protected]
Campbell Park
0405 351 309
Campbell Park
[email protected]
Campbell Park
[email protected]
Campbell Park
[email protected]
Campbell Park
[email protected]
Campbell Park
CP1-5-133
02 626 63378
0437 874 756
Campbell Park
[email protected]
[email protected]
Ms Jenny Priest
Mr Bilal Kardour
CP1-5-133A
CP1-5-135
02 626 70073
02 626 63724
0477 303 407
Campbell Park
Campbell Park
[email protected]
[email protected]
Assistant Director Delivery Contract
Authorisation
Delivery Contract Authorisation Officer
Mr Heath Rosen
FO65-2-15
07 3332 7869
0409 125 609
Gallipoli Barracks
Enoggera
Gallipoli Barracks
Enoggera
[email protected]
Delivery Contract Authorisation Officer
Ms Ellen Moren
F065-2-OP
07 3322 5538
[email protected]
Delivery Contract Authorisation Officer
Mrs Kylie Davidson
F065-2nd-02-16
07 3332 2050
Gallipoli Barracks
Enoggera
Gallipoli Barracks
Enoggera
Assistant Director - Works Assurance
Management
Assistant Director Works Assurance Officer
Mr Johan Klaassen
CP1-5-130
02 626 63405
Campbell Park
[email protected]
Mr Tom Hick
CP1-5-131
02 626 64666
Campbell Park
[email protected]
DEWPO Group Inboxes
DSRG - DSO - DEWPO
To be used for escalations and advice
NPS.DTZ.gov.au
To be used for all Program Requests, Sponsor Funded Works, CSIR, EPVR.
Vacant - EOI
Mr Darren Teys
Fax Machine
Campbell Park PO Box nos for mail delivery
CP1
0448 536 231
[email protected]
CP1-5-140
02 626 6531
Physical Address: Campbell Park Offices, Northcott Drive, CAMPBELL, ACT 2600
Building 1 Campbell Park Offices
PO Box 7910,
CANBERRA BC ACT 2610
Estate Works Program Context
• The EWP comprises works to maintain the Defence owned/
leased Estate.
• Predominantly projects < $7M, and are low to medium in terms
of risk and complexity
• Will notify PWC of projects >$2m, but will not deliver projects
where PWC referral is required (compulsory referral over $15m
GST Inc)
• Delivered to all areas of the Defence Estate in Australia.
• Typical projects include:
– Maintenance, repair and demolition of facilities
– Consultancies such as Condition, Design, Heritage and
Environmental
– Land management projects such as indigenous species and
range management
– New facilities to support capability development.
Summary of BSR elements
Business
Case
Audit
Finding
Prioritisation
Process
NPS
CFI
Redevelopment
project
Risk Management
of unfunded
Liability
1st Pass
Approval
Scope and
Feasibility
PDS
In year
requirement
Second Pass
Approval
Design
10% cost certainty
PDS
Condition
Assessment
EMOS
Maintenance
Project
Procurement and
Delivery
PDS
Three Phase Delivery Process
Phase 1: Scope and Phase 2: Design
Phase 3: Delivery
Feasibility
General inclusions for this General inclusions for this phase are:
General inclusions phase are:
 Facilitate engagement in
for this phase are:
 Full Scope and Design;
accordance with procurement
 Initial scoping
 Schedule Management; decisions, manage tender, establish
study;
 Cost Management;
contracts;
 Initial stakeholder  Risk Management;
 Project Delivery Management;
identification and
 Stakeholder
 Provision of technical advice;
engagement;
engagement;
 Cost Management;
 Feasibility
 Procurement/Contract
 Stakeholder Management;
assessment; and
Administration where
 Deliverable management (Scope,
 Reporting
required;
Variations, Time, Cost, Quality);
 Prepare documentation
 Handover/takeover;
for procurement; and
 DLP management; and
 Reporting
 Reporting
2nd Pass Approval
Required
Sponsor Funded Works
• Basic Principles
• Will not affect delivery of the EWP
• Must come with $ and DEPSEC minute
• NPS can assist with CSIR preparation
• Sponsor Funded
– SCAC direction that all discretionary Estate Maintenance
Funding be prioritised.
• DEPSEC Minute of 16 Dec 2013 (to VCDF, CAF, CA,
CDS, CN, DEPSEC I&S)
• Tighter budgetary situation.
• Group & services CFO Endorsement
• CFO / COO Endorsement
• DEPSEC DSR Endorsement
• Reporting of Sponsor Funded Works
Sponsor Funded (cont)
• Need to ensure that All Estate Works is prioritised no matter
what the delivery process
• That all delivery methods for Estate Work are addressed in
single process
– Sponsor Funded Works are funded by the sponsor Group
or Service but managed and delivered by DSR
– Sponsor Delivered Works
• Qualified Works are funded, managed and delivered by
the sponsor Group or Service using a unit authorised to
deliver Qualified Works
• General Works are funded, managed and delivered by
the sponsor Group or Service using ADF construction
trade courses or local unit personnel, tools and materials
– Sponsor Managed Works are funded, managed and
delivered by the sponsor Group or Service. (This is the least
preferred option)
Defence Expectations of BSR Model
• Nationally consistent approach
• Improved Value for Money outcomes due to greater certainty in
terms of time and cost
• Flexible resourcing model to meet Defence requirements
• Improved National consultation process with Groups and
Services in program development
• Clear National prioritisation process to inform Senior decision
making process
• Improved data from condition assessment
• Streamlined and consistent procurement process, and contract
documentation using AusTender
• Adult contracting
NPS (DTZ) Team – Organisation Chart
NPS (DTZ) Locations
NPS (DTZ) Team Contact List
Regional
Leaders
Role
Location
Phone
Mobile
Email
Michael
Chant
National Program
Director
Campbell
Park
(02) 6266 3916
0412 632 838
[email protected]
m
Pat Gagel
Program
Management
Lead
Campbell
Park
(02) 6266 3123
0412 631 109
[email protected]
Jon Carroll
QLD Regional
Relationship Mgr
Enoggera
(07) 3239 4013
0475 826 089
[email protected]
Matthew
Henderson
NNSW Regional
Program Admin
Defence
Plaza
Sydney
(02) 9224 7849
0412 480 630
[email protected]
om
Natalie
Attenborough
SNSW Regional
Relationship Mgr
Brindabella
Park
(02) 6266 3298
0418 977 831
Natalie.Attenborough@
dtz.com
Robert
Carrick
VIC/TAS Regional
Relationship Mgr
Defence
Plaza
Melbourne
(03) 9631 7880
0422680089
[email protected]
m
Tim Menadue
CW Relationship
Manager Adelaide
Edinburgh
(08) 8179 3049
0419 307 548
[email protected]
TBC
CW Relationship
Manager – Darwin
Leeuwin
(08) 8179 3049
0419 307 548
TBC
TBC
CW Relationship
Manager – Perth
Berrima
(08) 8179 3049
0419 307 548
TBC
DTZ Contact Email
[email protected]
Role
Program development, management and support
services to facilitate the effective delivery of the
National EWP
Contract Deliverables
• PS01 Support DEWPO to coordinate and develop the national
EWP
• PS02 Develop and maintain a rolling 3 year EWP delivery plan
• PS03 Provide QA oversight and advice for effective
management of the EWP
• PS04 Provide expert advice
• PS05 Manage program financial requirements
• PS06 Provide reports and audits in accordance with the
reporting regime
Responsibilities
• Develop, manage and maintain a rolling three-year EWP
delivery program.
• Incorporate the following into the Program.
• Cash carry over/multi year pro.
• National and Regional projects.
• Land management, EU and DOTAM.
• Urgent works.
• Sponsor Funded Works and EPVR.
Responsibilities (cont)
•
•
•
•
•
Provide QA, expert advice and governance of program delivery
Coordinated approach across the Defence Estate
Facilitate cross-program efficiencies
Coordinate and facilitate the delivery of Sponsor Funded Works
Provide consolidated reporting and auditing
Project Delivery Services
• Enhanced project delivery capability – separating
maintenance planning from delivery
• Providing the flexibility and scalability of two National
providers
• Augility and Aurecon
PDS - Aurecon - Contacts by Region
Regional Leaders
Office
Phone
02 6112 0100
Work Mobile
Work Email address
Work Fax
0410 630 387
[email protected]
02 6112 0106
Craig Seaton
Regional Leader
SNSW
Jamie Smith
Regional Leader
QLD
07 3173 8273 0421 050 089
[email protected]
07 3173 8009
Michael Dunn
Regional Leader
NNSW
02 9465 5594 0455 081 849
[email protected]
02 9465 5598
Kate Emerson
Regional Leader
Vic/Tas
03 9975 3567 0401 716 861
[email protected]
03 9975 3444
Kelly Ansell
Regional Leader
CW
08 8237 9979 0406 960 426
Kelly.ansell@aurecongroup,com
08 6145 5020
PDS - Augility Contacts by Region
Augility Contract Administrator and
Client Relationship Manager
Damon Howes
Canberra
02 6274 0724 0417211301
[email protected]
Program Director
Duane Loader
Sydney
02 9220 8487 0413 435 669
[email protected]
National HSEQ Manager
David Snape
Canberra
02 6274 0776 0428 693 723
[email protected]
Queensland
Darren Green
Brisbane
07 3231 1350 0438 015 566
[email protected]
Northern NSW
Hutch Bykerk
Sydney
02 9220 8597 0423 116 647
[email protected]
Southern NSW
John Parker
Canberra
02 6274 0755 0404 258 483
[email protected]
Victoria/Tasmania
Qi Chen
Melbourne
03 9672 6520 0459 826 913
[email protected]
Central West ( SA and WA )
Paul Heine
Perth
08 9483 8471 0419 402 761
[email protected]
Central West ( NT )
Darren Green
Brisbane
07 3231 1350 0438 015 566
[email protected]
Regional Project Managers
Current status
• 2014 - 15 EWP
– CMS program $38m, forecast $19m
– NPSS program $213m, forecast $229m
– NPS program $179m, forecast spend $148m
– Aurecon
– Augility
– >1080 projects bundled and prioritised
– No EA from EMOS
– Total budget $389m
– Total program $430m
– Total forecast $396m
Current status (cont)
• 2015 - 16 EWP
– > 1200 projects to be bundled and prioritised
– Limited EA from EMOS
– Prioritisation process
– Approx $400m program
• 2016-17 EWP to be built from EA/AU data
– Currently developing a 2 year program whilst awaiting
Estate Appraisal (EA) to be carried out by EMOS
– DEWPO is requesting $200 million to be moved from 201718 to 2016-17 program to balance longer term program
effort to around $400 million average annual spend
Prioritisation process
• Raw CMS data
• Fundamental principle is logical task bundling to
deliver efficiencies in procurement and delivery
• How:
– Separate National projects
– Package by risk, complexity, delivery timeframe,
region, site, similar trade specialisation, value
proposition, or a combination of factors
– Dynamic program – EPVR, SFW, Ph 1 processes
– Accept advice from PDS
– Accept advice from market re delivery
What it could look like (eg 2014-15 EWP)
DS-NAT
•
9 Design Consultancies
$26.1m
•
Specialist Works Packages
DS-NNSW
DS-QLD
32 Sites
$28.6m
DS-SNSW
•
CBD - North (11 sites)
•
CBD - South (13 sites)
•
Remote – Central (3 sites)
•
Remote – North (5 sites)
•
CBD – Canberra (7 sites)
•
Remote – Riverina (6 sites)
•
Remote – South Coast NSW (3
sites)
•
CBD – Adelaide (2 sites)
•
CBD – Hunter (6 sites)
•
CBD – Sydney (16 sites)
•
CBD – Melbourne (7 sites)
DS-VT
•
DS-CW
Remote – Victoria East (4 sites)
•
CBD - Darwin (8 sites)
26 Sites
$17.4m
•
Remote – Victoria NW (6 sites)
29 Sites
$47.3m
•
CBD - Perth (11 sites)
•
Remote – Tasmania (9 sites)
•
Remote - North (7 sites)
•
Remote – South (1 site)
22 Sites
$27.8m
16 Sites
$24.0m
Milestones EWP 15/16
• 2015/16 Program developed by mid Nov 2014
• Regional Facilities Conference Dec 2014
• National Facilities Conference Feb 2015
• Presentation of 2015/16 Program for 1st Pass Endorsement
Apr 2015.
• Intent to move bulk of program delivery to first half of the FY for
delivery
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