Transcript Government Procurement - Home

An overview of Government
procurement
Procurement and Property Branch
Department of Treasury and Finance
Government procurement policy
• Government procurement governed by:
– Treasurer's Instructions (established under Financial Management and
Audit Act 1990) - available at www.treasury.tas.gov.au;
– The procurement chapters of various free trade arrangements:
– Australia and New Zealand Government Procurement Agreement;
– Australia – United States Free Trade Agreement; and
– Other approved FTAs (eg Chile FTA).
• Government procurement policy applies to all inner Budget
agencies (and some related entities):
– but not to Local Government or Government owned businesses (eg
Aurora, Hydro, Transend, TT Line, Tasrail, Tasracing, Tasports etc).
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Procurement principles
• Core Procurement Principles:
– Value for money;
– Open and effective competition;
– Conducting purchasing activities ethically and in accordance with the
code of conduct; and
– Enhancing opportunities for local business.
• All Government procurement must be undertaken in
accordance with these principles:
– Expending public monies requires high ethical standards and sound
justification of the expenditure.
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Procurement practices/processes
• Under the principles, instructions and processes for various types
of Government purchasing:
– Thresholds for procurement method:
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All procurements – $10K or less at discretion of each agency;
Goods & services – over $10K to under $100K (quotes), $100K and above (open tenders);
Building & construction – over $10K to under $100K (quotes), $100K and above (tenders);
Roads and bridges – over $10K to under $250K (quotes) and $250K and above (tenders).
– Prequalification for building and construction procurements.
– Exemptions from prescribed processes for certain circumstances.
• Each agency is responsible for its own procurement:
– Some whole of Government contracts (eg: vehicles, advertising, ICT).
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Tasmanian businesses
• Government agencies must ensure local businesses are given
the opportunity to compete for Government business:
– Approach local suppliers (ICN help agencies identify local businesses);
– Account for benefits of buying locally in value for money assessment;
– Debrief (on request) suppliers to improve future competitiveness.
• Enhancing opportunities for local business does not equate to
giving preference to local business:
– Restrictions on procurement practices by international agreements
prohibit Government mandating local products or local suppliers;
– To do so would breach obligations and may lead to other states and
party countries invoking sanctions.
• During 2011-12, Tasmanian businesses successful in around 88
per cent of open Government procurements in which
Tasmanian business competed.
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Prequalification
• Agencies required to use prequalified consultants/contractors,
where categories exist, for building & construction,
maintenance and roads & bridges above certain values.
• For works outside the prequalification categories, assessment
of the capacity of contractor/consultant is part of the
evaluation process.
• There are three prequalification schemes:
– Austroads National Prequalification System for Civil (Road and Bridge)
Construction Contracts (for contractors);
– Treasury Prequalification Scheme for Building and Construction (contractors
$100K and above, consultants all procurements); and
– National Prequalification System for Non-residential Building at or above
$50 million (for contractors).
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The procurement process
• Agency releases request for tender (open to all) or quotation
(selected parties) with:
– conditions of procurement, conditions of contract, specification and response
form/schedule.
• Interested suppliers provide submissions, including signed
response forms, prices and all required information.
• Agency evaluates submissions, identifies preferred supplier
and commence contract negotiations.
• Unsuccessful suppliers should ask for a debrief once advised of
process outcome:
– Agencies must advise all tenderers of the outcome of the process and offer a
debrief.
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Tips and checks
• What are the evaluation criteria?:
– This is what the agency will use to evaluate your submission – make sure your
submission provides compelling information for each criterion.
– Ensure you can meet any mandatory criteria (eg licensing or qualifications).
• Present information clearly and concisely:
– If no response schedules are provided, then list each evaluation criterion as a heading,
avoid jargon and provide any detailed information as appendices.
• Make yourself known to the contact officer:
– A simple call to say you will be submitting and to clarify what is really important to the
agency is a highly effective strategy.
• Ensure you fully complete the price/cost schedule (check whether prices are
ex/inc GST) and sign the response form.
• Make your bid competitive – it is about value for money to the
Government (and therefore to Tasmanian taxpayers).
• Start your submission early and submit on time.
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On-line resources for business
• Winning Government Business website for suppliers:
– Resources, tips and advice on how to find and win business with the
Government.
– www.purchasing.tas.gov.au > Winning Government Business.
• The Tasmanian Government Tenders website.
– Information on anticipated, current and closed procurements (valued at $100K
or more) and details of awarded contracts (valued at $50K or more).
– Automatic email notification of new Tenders to registered suppliers.
– www.tenders.tas.gov.au.
• New guides and documents to assist small business:
– New Buy Locally Guides to assist:
• suppliers to highlight the benefits of buying locally in their submissions; and
• Government buyers assess the impacts of buying locally in their tender evaluations.
– Simplified procurement documents for low value/low risk Government
procurements (generally those less than $100K).
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Registering on www.tenders.tas.gov.au
• Suppliers can register (free of charge) to:
– Receive updates on procurements in various categories; and
– Download tender documents and electronically lodge tenders (for
procurements where allowed).
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Registering on www.tenders.tas.gov.au
• Click on the register link and fill in the basic account details, then select the
register button.
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Registering on www.tenders.tas.gov.au
• The website will send an email to the address entered in the previous step.
• Click on the link to proceed to the final step.
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Registering on www.tenders.tas.gov.au
• Fill in the remaining details of your account.
• If you wish to be notified of procurements by email, ensure that you select the
option and the categories which are appropriate to your business.
• This page also contains a link to information on each category.
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Contact information
• Tender/Quotation contact officer:
–
details provided in procurement documentation issued.
• Agency procurement officers:
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Listed on www.purchasing.tas.gov.au>winning government business.
• Tasmanian Government Tenders website:
Website: www.tenders.tas.gov.au
Telephone: 6233 3885
Email: [email protected]
• Treasury Prequalification Scheme Building and Construction and NPS
for Non-residential Building:
Telephone: 6233 2917
Email: [email protected]
• Department of Infrastructure, Energy and Resources - Austroads NPS
for Civil (Road and Bridge) Construction Contracts:
Website: http://www.transport.tas.gov.au/road/contract_tenders
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