Transcript Contract Management Reporting System Guidelines

Contract Management
Reporting System
Guidelines
Payment Process Overview
Enter
Payment
Information
Electronic
Submission
Print and
sign
Certification
Form
SUCF
Approval
OSC
Approval and
Payment
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Enter Payment
Information
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Accessing CMR
Go to www.sucf.suny.edu
Select “Business Partners Applications”
Enter the user ID and password provided to you.
Select “Contract Management Reporting Menu” from the application menu
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3
Enter Payment
Information
Adding a New Payment
Request
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4
Enter Payment
Information
Adding Staff
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Enter Payment
Information
Basic Data Tab
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Enter Payment
Information
Fees Tab
• Fee Schedule
• Direct Labor Plus Markup
• Lump Sum
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Enter Payment
Information
Fees Based on a Fee
Schedule
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8
Enter Payment
Information
Fees Based on Direct
Labor Plus Markup
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9
Enter Payment
Information
Fees Based on a Lump
Sum Amount
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Enter Payment
Information
ECA Tab
There are three types of payment methods:
1. Direct Labor times an Overhead Multiplier
2. Lump Sum Amount based on percentage of work completed
3. Actual cost based on the invoice(s) from
sub-consultant plus a markup
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Enter Payment
Information
ECA Tab
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Enter Payment
Information
Field Order and Change
Orders
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Enter Payment
Information
Site Rep Tab
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Enter Payment
Information
Travel Tab
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Enter Payment
Information
Miscellaneous Tab
• Printing and reproduction costs
• Equipment rental
• Field office expenses under a Construction Manager contract
• Additional testing when authorized in the contract under reimbursable expenses
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Enter Payment
Information
Sub-consultant Tab
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Enter Payment
Information
Attachment Tab
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Electronic
Submission
Summary Tab
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Print and Sign
Certification
Form
Certification Form
Two (2) signed original certification forms must be
mailed to:
State University Construction Fund
Design Unit
353 Broadway
Albany, NY 12246
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SUCF
Approval
SUCF Approval
Approval Contingent Upon:
• Successful Electronic Submission
• SUCF Review
• Signed Certification Form Received and Approved
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OSC
Approval
and Payment
OSC Review and
Payment Status
NYS eSupplier website (Job Aid # JAO-VN201-025 located at
http://www.osc.state.ny.us/vendor_management/jao_vn201_025.pdf)
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Payment Process Overview
Enter
Payment
Information
Electronic
Submission
Print and
sign
Certification
Form
SUCF
Approval
OSC
Approval and
Payment
Click mouse to stop repeating
narrative and twice to advance to
next slide.
23
Thank You!
Please Email Your Questions to:
[email protected]
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