Transcript Legislative Updates

Fleet Forum
September 10th, 9:00 to 11:00 –Room 218, 250 N 1950 W State Library - Salt Lake City, UT 84116
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Updates
Success Framework
Maintenance and Repair
DFO Networks
Register by going to http://fleet.utah.gov and click on the Events Calendar.
If you are interested in attending the Forum through a web meeting, please contact Corry at
(801) 538-3192 or [email protected].
Updates
Scott Bingham
Updates
» Cerena Withers
» Risk Management
» Accident processes remains the same and this change
should be completely transparent to the driver, all
forms and locations of forms remain the same
Updates
» Chad Whitlock, Director of Fleet Operations
» Governor’s Office of Management and Budget
Updates
» Travel Centers of America no longer accept Gascard
» Tooele, and Parowan
» CNG Refueling
» Youtube “How to Fuel a CNG Vehicle”
» http://www.youtube.com/watch?v=I1NcRRWK7lw
Updates
» Handheld wireless devices
» See the back of the hand-out
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41-6a-1716. Prohibition on using a handheld wireless communication device while operating a moving motor vehicle -Exceptions -- Penalties.
(1) As used in this section:
(a) "Handheld wireless communication device" means a handheld device used for the transfer of information without the use
of electrical conductors or wires.
(b) "Handheld wireless communication device" includes a: laptop, cell phone, smart devices, tablets, etc.
(2) Except as provided in Subsection (3), a person may not use a handheld wireless communication device while operating a
moving motor vehicle on a highway in this state to manually: communicate using text, I/M, email, dial a phone #, etc.
(3) Subsection (2) does not prohibit a person from using a handheld wireless communication device while operating a moving
motor vehicle: using a handheld device, GPS or navigation device, medical or criminal emergencies
May operate using hands-free, or integrated to the vehicle
Success Framework
Scott Bingham
Success Framework
» Governor’s Office of Management and Budget
Success Framework
» Governor’s Office of Management and Budget
Theory of Constraints
TOC
Success Framework
» Department of Administrative Services / Fleet Operations
Effectiveness
and
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Efficiency
QT Quality Throughput
OE Operational Expense
Success Framework
» Department of Administrative Services / Fleet Operations
Win/Win/Win
Agency Drivers/Fleet Operations/Vendor Network
Repair Price Management
(RPM) System
Success Framework
» Reasons for Success!!
» Open PO System
» Leverage Vendor Network
» RFSQ’s
» Market Comparable Pricing
» Knowledge of logistical concerns
Success Framework
Success Framework
» National Conference of State Fleet Administrators
“The Division of Fleet Operations will be presented the "2014 Fleet Excellence
Award" at the upcoming NCSFA Conference”
This annual award from NCSFA recognizes state fleet organizations that "improve
the efficiency of their fleet in terms of measurable cost reductions, safety
enhancements, or improved customer service.“”
DFO's recognition is based primarily on the measurable cost reductions seen in
FY14 from the implementation of an in-house call center that approves
maintenance and repair requests from vendors on its network.”
Maintenance and Repair
Eric Gardner
Fleet Operations Vendor List
• https://webapps.utah.gov/VendorSites/VendorList.jsp
• Check regularly, there will be updates in the future.
Maintenance and Repair
» 30K done on 30,000
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» 32,215 + 7,500 = next service 39,715
» DFO will send reminders at <500 miles
Maintenance and Repair Cont.
» Contracted product and services
» Tires and related services
» Windshields
» Towing
» Open 24hrs a day, 7 days a week, 365 days a year
» 855-FLT-UTAH (358-8824)
» Also includes Road Side Assistance (lock out, Towing, etc. )
Maintenance and Repair Cont.
» Firestone rates have been renegotiated
» 19.99 oil changes with free tire rotations
» 70 HR and Cost plus 15% on parts
» 19 Locations in Utah
» On the tire contract
» If vehicle is under warranty, use dealer for repairs
» Call 855-FLT-UTAH (358-8824) for remaining warranty
Vehicle Components
» Components are the agency's responsibility
» Roll Cages
» Cages
» Radio stands
» CB type Radios and their stands
» Utility Beds
» Racks
LPD219 Requirements and Processes
» Only those vendors that submit qualifications information and
meet the minimum requirements may be included on the
Approved Vendor List.
» All vendors must complete a new pre-qualifications application
at least every 18 months
» DFO is required to complete a performance rating on each firm
at least at the time of renewal, but may also review
performance through-out the term of the 18 month period.
Only firms with an acceptable performance rating shall be
included on the approved vendor list. DFO may work with
vendors that have an unacceptable performance rating to
provide a process to become acceptable.
» Fleet managers will be required to sign a Non-Conflict of
interest form.
» Drivers specifically assigned to cars must be trained on policy,
and will be required to sign a Non-Conflict of Interest form.
LPD219 Requirements and Processes
» Fleet managers that are responsible to send cars for
maintenance or repair will be required to select approved
vendors within the geographical locations, based on cost,
availability, emergency response time, and on a rotational basis
when all factors are equal.
» Geographic regions are as follows:
» Within Salt Lake County- city where vehicle is based, or
closest mfg. dealer
» All other areas - county by county
» Rural Counties (outside of the Wasatch Front)- geographical
area will include adjacent counties
Concerns
» Please include the following in an email
» Shop name
» Shop contact name
» Driver name
» VSC technician
» Date and time
» Details of concern
» Send to Eric Gardner [email protected]
DFO Mobile Apps
Eric Gardner
DFO Mobile Apps
» For Apple IOS and Android applications
» Fuel, Repair, Tires, Towing and Car Wash
» Apple IOS
» https://itunes.apple.com/us/app/utahgov-fleetservices/id904640069?ls=1&mt=8
» Android
» https://play.google.com/store/apps/details?id=gov.utah.fle
et.UTAHGOVFleetServices
DFO Mobile App
Final Questions??
• What can we answer…
And thank you for coming!!