Transcript RMR / AMR Event Chair Training
RMR / AMR Event Chair Training
February 22, 2014
Welcome Event Chairpersons!!!
Thank you for volunteering to Chair an Event.
New Club Experience… Give back to RMR community… Satisfaction of Contribution… Meet and Get to Know Others… Get to add your touch to an event… 2
Role of Event Chair is:
Organize and run a successful fun event… Obtain RMR Board approval for your event… Coordinate and Communicate with the available volunteers and resources within RMR / AMR… (develop a plan, then work the plan) “Trust but Verify” … Maximize the fun factor... Team work works…
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Overview
Event Schedule & Chairs Resources Executive Summary of 2014 Event Chair Guidelines Event Chair Guidelines An Overview Event Timeline and Checklist Budgeting Fees and Rewards Communication Channels Questions
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2014 RMR Events
Tours/Rally April 12 - Helga's May 25 - Edelweiss June 21-23 - Steamboat Springs June 28 - Gimmick Rally July 26 - Peak to Peak Aug 24 -Triple Bypass Sept 6-7 R/T Charity Sept 14 - Fall Foliage Oct 11 – Edelweiss Concours – June 8 Holiday Party – Dec 13 Autocross Eiskhana January 18 May 17/18 July 5 - ??? Aug 23 October 25 Drivers Ed/Club Race (HPR) April 26/27 Ladies Day – June 7 at CHP Track June 21/22 July 19/20 August 16/17 - Club Race/Super DE Sept 20/21 Oct 18/19
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2014 Event Chairs
Eiskhana – Angela Hill PBC Tours – Erik Behrendsen “Speed Fever V” April DE -Troy Nakatani & Joe Warren May AutoX School & AutoX – Chris Sulley Ladies Day DE – Kathy Fricke & Karen Harrison Concours d’Elegance RMR Representative – Jerry Medina June DE – Jim Thorburn, Rob Lorentz & Gregg Bell RMR Gimmick Rally – David Schmidt July AutoX - ???
July DE – Gavin Yuill & Dave Buehmann
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2014 Event Chairs Continued
Club Race/Super DE -Vicki Earnshaw & Brian Leary August AutoX – Jon Barr & Carl Boecher Drive for the Kids Round Table Tour Repsentatives – Andy Foreberg & Steve Wright September DE - Dan Carlson & Dan Mayer October DE – Bill Emery & Dale Hartzell October AutoX – Chris Sulley Holiday Party – Kathy Fricke, Marcia Hubbell & Nancy Warren
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RMR People Resources and Contacts
2 nd VP Joe Warren 303 604 1289 Home 303 902 3045 Cell [email protected] 1 st VP (Communications) John Mackin 303-665-9579 [email protected]
Chief Driving Instructor - Chair Cecil Morris (RMR) 303 918 9104 Cell [email protected] Control - Chair George Strimbu (RMR) 303-736 9114 [email protected]
HPR - Corner Workers, Ambulance… Glenn Conser, HPR Track Mgr 970-215-6040 [email protected]
Equipment Keith Hall 303-940-7958 [email protected]
Insurance Coordinator Troy Nakatani 720-252-8288 [email protected]
Newsletter Editor David Schmidt 303-662-1162 [email protected]
Pre-Tech Hank Padilla 303-949-3623 [email protected]
Registration Chair Nancy Warren 303 604 1289 Home 720 556 0806 C [email protected]
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Resources Continued
Safety Scott Henderson 303 521 9007 Safety Bo Jensen 303 775 3219 [email protected]
HPR Grid J. Eric Elliff 720-904-0771 [email protected]
Timing Joe Warren 303-604-1289 [email protected] Treasurer Rick Seiferth 303 973 1771 [email protected]
Webmaster Scott Rogers 970-686-0538 [email protected]
RMR President Jim Widrig 303 655 7495 [email protected]
Other Resources
Western Ambulance Company - HPR & Ladies Day at CHP Track Steve McMillan Head Special Events Division 303-469-3325 Office 720 339 1046 Cell [email protected]
Byers General Store Christina Dawkins Operations Manager 303-822-5325 [email protected] HPR Concession - Colorado Grill Mario Martinez 303 371 4983 [email protected]
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Resources Continued - Registrars
April DE – SFV – Joe Warren and Bill Allen May Autox School and Autox –Vicki Cox-Jones Ladies’ Day –June – Bill Allen June DE – Cristina Iordan and Donna Helberg July Autox – Harry Jones July DE – Nancy Buehmann August DE – Nancy Warren August Autox – Luann Dodge September DE – Donna Helberg and Cristina Iordan
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Resources Continued – Registrars
October DE – E.J. Bennett October Autox - ????
Holiday Party – Sarah Henderson and Margaret Henderson
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EX Summary - What’s Really New - 1…
RMR will be obtaining ambulance service at HPR through the track with Western Ambulance Control, Equipment, Grid, Photographers and Tech Inspection (at the track) will have to register in a special section of Motorsportreg.com each day of event if they are not driving RMR will be giving Motorsportreg credits to Event Chair, Registrar, Control, Grid, Photographers, Equipment, Tech Inspection (at track), CDI’s and NDI’s (no free lunches this year) Everyone who works or volunteers at an event gets the event take away
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EX Summary - What’s Really New - 2…
RMR will not be allowing 2 driver cars in DE’s when both drivers are first time novices.
RMR will not be allowing 3 driver cars in DE’s.
Due to HPR contract we must provide our own Beer 30 “food” at the track or use the HPR concession vendor, no outside vendors.
RMR will be doing a quick and simple survey of participants through Motorsportreg.com after the event.
Asking for 4 (Four) News Letter Articles RMR News Letter Guidelines Section on Communication Channels
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Executive Summary Continued…
Where to go for help: Rmr.pca.org under “rules/info/forms” Pca.org under Activities or after signing in, under Insurance Forms…then under Event Management Email or call Joe What’s really changed: Section 103 General Guidelines for Events Section 104 Event Timeline and Checklist What’s been modified: Almost everything has been looked over, updated and perhaps moved around… Follow up, questions, corrections, thoughts, concerns to Joe Warren, email is best [email protected]
or 303 604 1289 H or 303 902 3045 C….
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Event Chair Guidelines an Overview-1
File Contents
001 002 Cover Table of Contents 003 Executive Summary
The Major Information
101 2014 AMR/RMR Event Calendar 102 103 104 105 People Resources and Contacts General Guidelines for Events Event Timeline and Checklist Communications Channels 106 107 108 109 RMR Event Fees and Rewards RMR Post Event Survey AMR/RMR Event Rules AMR/RMR Technical Inspection Guidelines
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Event Chair Guidelines – An Overview-2
Planning Tools
201 202 Event Budget Planner –HPR DE Event Budget Planner Autocross 203 204 205 206 RMR Registration Guidelines RMR News Letter Guidelines RMR Radio Guidelines Example 4 Run Group Schedule – HPR 207 208 209 Example 5 Run Group Schedule –HPR Sample Drivers Meeting Agenda Example Food, Water, Soft Drinks, Ice order for HPR DE’s
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Event chair Guidelines an Overview-3
Other Information
301 New Driver Information Sheet 302 303 304 305 306 307 308 309 310 Flags Explained Grid Typical Insurance Certificate – Post at Registration Junior Participation Program Information Junior Participation Program FAQ Junior Participation Program Minor’s Assumption of Risk Junior Participation Program Waiver Noon Time Touring Laps Parental Waiver for Touring Laps
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Event Chair Guidelines – An Overview 4
Track Maps
401 402 403 404 405 High Plains Raceway High Planes Raceway Passing Zones LaJunta Pueblo Colorado Highway Patrol Track, Golden Colorado
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Event Chair Guidelines – An Overview 5
Forms
501 502 503 504 505 506 507 508 509 RMR Expense Report Form RMR/AMR Driver’s Education Pre-Tech Inspection Form (2014) Observers Report-DE-2012 Observers Report-Autocross-2012 Observers Report-Rally-2012 Observers Report-Tour-2012 Observers Report-Tech Session-2012 Post Event Report PCA_Incident_Report-2012
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Event Chair Guidelines – An Overview 6
Waivers
601 RELEASE_AND_WAIVER_OF_LIABILITY PCA2009 602_Driving_or_Riding_Minor_and_Parent_Form_WAIVE R-PCA2009 603 Minor_and_Parent_Form_Waiver_Observers_Only PCA2009 604 Parental Waiver Touring Laps
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Time to get hands on…
Let’s look over the RMR.PCA.org web site Once you get there look for the tab marked rules/info/forms at the top the page and click on it Then scroll down the page until you get to Event
Organizer Forms & Documents
Scroll down a little more to 2014 Event Chair Manual
and all forms
Now if you click on the blue line “Zip File (All documents below indicated) you will down load the entire 2014 Event Chair Guidelines, a handy reference to have for your event
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More Hands On - 2
If you download the entire document take a look at what you have… All the pdfs for the Guidelines Source documents for spread sheets Take a look at section 104 a day by day Event TimeLine and Check list, you can print this out and modify or add for your event.
Take a look at section 201 a spreadsheet template for your HPR DE with most of the hard stuff filled in (check the sheets at the bottom)
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More Hands on - 3
Check out section 106 on fees and rewards!!!
Check out section 105 on Communication Channels, who knew that there were so many ways to advertise your event, including contacts in the BMW, Mini5280 and Audi clubs…
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