U F 57 FILE NO. ___________ VOLUME ___________ PAKISTAN WATER AND POWER DEVELOPMENT AUTHORITY MAIN HEAD ______________________________ SUB HEAD _______________________________ OPENED ON ________ CLOSED ON _________ DRAFTING OFFICIAL CORRESPONDENCE

BY TUFAIL JARRAL DIRECTOR (A&F) O&M

DRAFTING OFFICIAL CORRESPONDENCE

Flow of info from down to upwards that helps in effective decision making by the executive

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MAJOR FORMS OF WRITTEN STAFF WORK

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WORKING PAPER PRECIS BRIEF DO/UO LETTERS MINUTES OF MEETING REPORTS AND RETURNS

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ITEM NOTE SOURCE: WAPDA COMPENDIUM

CHARACTERISTICS OF GOOD WRITTEN WORK

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UNITY ACCURACY CLARITY COHERENCE BREVITY COMPLETENESS

WRITING OF GOOD ENGLISH

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TOPIC SPECIFIC PARAGRAPHING

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SENTENCES OF APPROPRIATE LENGTH PROPER CHOICE OF WORDS

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CORRECT PUNCTUATION AVOID CLICHES AND PLATITUDES

LAYOUT OF WRITTEN STAFF WORK

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Page Number Security Classification Disposal Instructions Originator Addressees Attachments Headings

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Main Heading

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Group Headings

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Paragraph Headings

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Sub-Paragraph Headings

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Numbering of Paragraph Contd….

NUMBERING OF PARAGRAPHS Paragraphs

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SECURITY CLASSIFICATION Categories Unclassified Restricted Confidential Secret Top Secret Abbreviation Unclas Restd Confd Secret Topsec

LAYOUT OF A WORKING PAPER SECURITY CLASSIFICATION TITLE 1. INTRODUCTION ………………………………………………………………………….

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2. AIM ………………....……………………………………………………… ………………………………………………………………………… 3. SEQUENCE OF PAPER 4.

FACTS 5.

ANALYSIS 6. RECOMMENDATION/CONCLUSION ANNEXURES

Annex-A

TRAINING PROGRAM FOR ADMN OFFICERS Sr. No. Date Time Topic Speaker

1 2 3 4 5

a

08.8.2005 15.8.2005 22.8.2005 29.8.2005 07.9.2005

b

0930 to 1030 1030 to 1100 (Q&A) 0930 to 1030 1030 to 1100 (Q&A) 0930 to 1030 1030 to 1100 (Q&A)

c

Removal from Service (Special Powers) Ordinance 2000 Writing of Minutes

d

Mr. Muhammad Akhtar Choudhry, DG(S&GA) Mr. Pervaiz Ahmad, Director(Estab.) S&GA Debriefing Session Trg. Coordinator 0930 to 1030 1030 to 1100 (Q&A) 0930 to 1030 1030 to 1100 (Q&A) Drafting Presentation Skills Mr. Tufail Jarral Dir (A&F) O&M Mr. Salman Mirza, Director(MIS), WAPDA Hospital Lahore

LAYOUT OF ROUTINE LETTER Originator’s address Telephone No.

Number Date To.

Subject: TRAINING OF SDOs Ref: Your Letter No.21/4/G, dated 27-02-2005 1.

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a.

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Signed (Name) Designation

LAYOUT OF D.O. LETTER Mr. Ibrahim Khan Wapda House, Lahore Telephone 9202211 August , 2005 B.A. Gillani, Secretary to the Government of Pakistan, Ministry of Water & Power, Islamabad My dear………………….

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Yours Sincerely (Signed)

1 Subject ITEM NOTE : STAFF REQUIREMENT FOR THE OFFICE OF ………..

2 Name of Sponsoring Officer with Designation 2(a) Member Incharge : : 3 Whether the Item Note has been rejected by the Authority : 3(a) A case will not be put up to the Authority, if it has been rejected twice unless the Chairman or the Member feels strongly for placing the Item Note/case for 3 rd time; have orders of Chairman or Member for placing it 3 rd time obtained : Contd…

3(b) Previous reference of Authority’s order if any 4 Brief Description of case 5 Does proposal involve financial implication?

5(a) If so, has the concurrence of Finance Division obtained 6 Does the case involve any legal implication, if so, what is the legal opinion of Legal Adviser WAPDA.

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Has the case been discussed by the Standing Committee, if so, what was the decision of the Committee 8 Has the Member Incharge seen the case 9 Points for decision : : : Signature Name & Designation

Sr. No.

MINUTES OF MEETING

Point Decision Action By 1.

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