Transcript Learn to share learning.

1
Machines
should
work.
People
should
think.
Training Program for
WAPDA Admn Officers
PRESENTATION SKILLS
September 7, 2005
Salman Rashid Mirza
Director
Management Information Systems
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Structure
1.Objective
2.Definition
3.Why a presentation at all?
4.Preparing a presentation
5.The Beginning
6.The Ending
7.Designing presentation visuals
8.An ideal presentation
9.How to deliver?
10.Examples from various presentations
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Objective
Presentations are one of the first
managerial skills which a manager must
acquire. This session looks at the basics
of the presentation skills as they might
apply to an emergent manager.
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Definition
A presentation is fast and potentially
effective method of getting things done
through other people. In managing any
project, presentations are mainly used as
a formal method for bringing people
together to plan, monitor and review its
progress.
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Why a presentation at all?
•A presentation puts you on a display.
•Facilitates a chance to present your
ideas, strategy, performance and
progress.
•It offers an opportunity to interact with
other stake holders.
•Text coupled with graphs, pictures,
animation, music may enhance the
impact of the presentation manifolds.
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Preparing Presentation
1.Planning
• Analyze the subject vs. audience
• Formulate your objectives – Dig out
Core Issue
• List out the contents
• Develop concise statements to
describe contents (Bullets)
• Select medium (OHP, White Board,
Flip Charts, Multi Media)
• Foresee possible questions and
prepare valid answers
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I never did
anything worth
doing by
accident,
nor did any of
my inventions
come by
accident; they
came by work.
Edison
Preparing Presentation…Contd.
2.Design & Development
• Limit presentation size, define slides
sequence, highlight core issues of
the subject
• Select animation, graphs, pictures
according to Theme/medium
• Spell/grammar check
• Format (Headings, Main Body, Foot
Note, Page Numbers, Tables,
Animation, Background, etc.)
• Rehearsal (Again & Again)
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The Beginning
1.
2.
3.
4.
5.
Get Their Attention
Establish A Theme
Present A Structure
Create Rapport
Administration
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The Ending
The Final Impression you make on the
Audience is the one they will remember.
Plan your last few sentences with
care.
1. Get Their Attention
2. Change your pace , new slide or
perhaps final culminating idea
3. Don’t do a mistake of telling the
Audience that this is going to be a
summary
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Designing Presentation Visual
1. Think of Your Listeners
2. Design to Help People Listen
3. Visuals Should …
4. Good Visuals Are ….
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Designing Presentation Visual
Think of Your Listeners
Listening is much more difficult than
reading
Pity your poor listeners!
Do every thing you can to help your
listeners
To listen and remember
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Designing Presentation Visual
Design To Help People Listen
1.
2.
3.
Organize – Provide structure and frame
work for the data you will provide
 Lists points to be covered and provide
a “Road Map” to Information
Illustrate – help listeners to visualize –
convert data to Information
Repeat – Improve audience reception of
data
 Remember that “listeners” listen only
25% to 50% of the time
 Repetition often suggests importance
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Designing Presentation Visual
Visual Should …..
1.
Support your communication objective
2.
Enhance your verbal message, not detract
from it
3.
Set tone and emotional content of verbal
message with the use of colors and images
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An Ideal Presentation
1. Lesser but clear text with necessary
pictures, animation.
2. Always check spellings with extra,
special care – can destroy your effort.
3. Continuously evaluate the interest
and interaction of audience.
4. Stick to the topic, also avoid
answering irrelevant questions.
5. Strictly follow the time schedule.
An Ideal Presentation
6. Use simple language & terms. (KISS)
7. Never be afraid to admit that you
don’t know.
8. Be familiarized with your
presentation – don’t look at it like you
have not seen it before.
9. Always keep backup(s) of your
presentation - CD ROM/Flash
Ram/Hardcopy.
10.Never be over confident – always
rehearse many a time.
How to deliver?
The presenter has the power both to
kill the message or to enhance it a
hundred times beyond its worth.
Five key facets of the human body which
deserve attention in presentation skills:
1.Eyes
2.Voice
3.Expression
4.Appearance
5.Stance
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Lets
learn,
share
&
achieve,
together.
Examples from Various Presentations
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NATIONAL TRANSMISSION AND DESPATCH COMPANY
5th STG DISCO WISE GRID STATION WORKS (2004-05)
GSC NORTH
GRID
GSC SOUTH
STATIONS FESCO GEPCO IESCO LESCO MEPCO PESCO TOTAL QESCO HESCO TOTAL
132
kV
66
kV
NEW
-
-
3
2+1
0+1
6
11+2
5
2
7
EXT
6+2
7
5
4
8+1
10
40+3
14
13
27
AUG
3
7
7
2
5
7
30
6
6
12
CON
3
2
-
1
5
2
13
-
-
-
CAP
-
4
-
5
1
2
12
1
2
3
NEW
-
-
-
-
-
-
-
1
1+1
2+1
EXT
1
-
-
1
1
2
5
1
5
6
AUG
2+1
-
-
1
-
3
6+1
1
-
1
15+3
20
15
16+1
20+2
32
117+6
29
29+1
58+1
TOTAL
*Figures after + sign indicate Deposit Works.
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RESTRUCTURING OF WAPDA
NTDC
POWER WING
GENCOs
GENERATION
Thermal Power
Stations
FINANCE
WING
COMMON
SERVICES
TRANSMISSION
Grid Station / Trans. Lines
Operation & Maintenance
DISCOs
DISTRIBUTION
Area Electricity Boards
. . . TRANSFORMING THESE ORGANIZATIONAL COMPONENTS
INTO INDEPENDENT CORPORATISED ENTITIES
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Category Wise Energy Consumption (GWh)
1960-2004
51492 GWh
48000
44000
40000
Others
36000
Agricultural
28000
24000
Industrial
20000
Commercial
16000
12000
8000
Domestic
4000
2004
2002
2000
1998
1996
1994
1992
1990
1988
1986
1984
1982
1980
1978
1976
1974
1972
1970
1968
1966
1964
603 GWh
1962
0
1960
Million kWh
32000
Fiscal Years
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How to Succeed
Successful
bosses have
good
communication
skills.
They learn from
people,
including their
employees.
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How to Succeed
Personal integrity is
crucial.
Tell nothing but the
truth.
Bosses can forgive
mistakes but if you
lie, you're gone.
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W
A
P
D
A
T
O
W
N
L
A
H
O
R
E
Achieving
Optimum Utilization
of
Available Resources
April 29, 2005
Wapda Employees Cooperative Housing Society (WECHS)
W
A
P
D
A
T
O
W
N
L
A
H
O
R
E
Objective:
to provide quality residential
options to more WAPDA
personnel at economical costing
Better efficiency can be cultured by
addressing social issues of the employees.
April 29, 2005
Wapda Employees Cooperative Housing Society (WECHS)
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EMIS
Education Management Information System
Information Pyramid
Content of information
G-EMIS
Federal/ Prov.
Level
District Level
Tehsil Level
Markaz Level
C-EMIS
Detail of information
UC Level
Village Level
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Sudhaar Approach Towards QEFA
Existing Edu.
System
(Government
Municipal)
C
E
M
I
S
Strengthening of
SC's
Computerized
Qualitative
Information
Developing
Education Plans
Developing
District Education
Plan
Promotion of Merit
Based System
Education
Monitoring
New Interventions
MAINS
TREA
MING
Pushing Local
Initiative/Advocacy
Human
Teachers
Resource
Training
Pool
Introducing
Children Activities
Non-Formal
Education
System
Organization of
VEC's
Q
E
F
A
Collaboration
between NFE &
Govt. /Municipal
Teachers
Resource
Centre
Developing
Master Trainers
Promotion of CRC
Human Resource
Development
Possibility of
New Interventions
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Imagination
is
more
important
than
knowledge.
Einstein
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