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How to deliver effective presentations Dr Kyle R. Dyer Academic Lead for PG Education in Addiction Programme Leader 15 October 2013 Overview • Preparing and creating a presentation • Handling nerves, and some tips & skills • Group task – develop a presentation The Assessment – January 14th 15minute presentation critically appraising an addiction-related story in the mass media Let’s get started… • Think of one of the best speakers and one of the worst speakers… – What makes a good presentation? – Are good public speakers naturals or can it be taught? http://www.youtube.com/watch?v=Etyt4osHgX0 What turns off audiences • • • • • • Poor visuals Unclear structure Repetitive habits Monotone voice Reading verbatim Disorganised • Any more presentation turn offs? Anyone? Anyone?... http://www.youtube.com/watch?v=uhiCFdWeQfA Preparing for your talk 1. Who – Know your audience profile – To whom are you speaking and what are their needs? – Level of technical language to use – Attitudes (pro or con or open) and interest 2. Why – Know the reason for your talk – What is the objective – inform, persuade or entertain – Scientific presentations have conventions and limits Preparing for your talk 3. What – be clear on topic and content – Have clear objectives 4. How – know time length – Stick to the time limit 5. When – Know the timetable 6. Where – Familiarise with the venue and AV • Government, Britain, People • Labour – Work, better, win, health • Lib-Dem – Family, coalition, children, values • Conservative – Opportunity, job(s), children, economy • http://www.bbc.co.uk/news/uk-politics-24363746 Structure • Have a theme or specific learning objectives – Set early – Keep coming back to them All talks should have – Introduction – Main body • Summary slides or pauses every 15minutes – Conclusion Structure: The introduction • Introduction – Yourself or a chairperson? – The structure of your talk • The opening should grab attention – – – – Overview slide delivered with some energy Pose a question or a controversial statement Deliver a startling but relevant statistic or ‘problem’ Deliver a relevant anecdotal story but try to avoid jokes…. Structure: The main body • Detail depends on time limit and the level of audience knowledge • Give clear signposts when you go from one point to the next – “…the second point concerns how we…..” • Visuals (graphs/figures) are always great – Limit slides to 3 or 4 points Structure: The summary or conclusion • Everyone looks forward to … “In summary…” • Think of a single phrase to summarise each main point – What are the take home messages? • Conclude with a “call to action” – An impactful statement – “In the future our research will tackle the…” ‘thank you for listening’ Storytelling techniques Chronology General to specific – adult learning Categories Pros & cons or Before & after Handling questions • Comfort zone questions – – – – Listen and repeat the key points Be concise Involve the audience Warm and appreciative tone • Icky questions – “I don’t know…” – Paraphrase ramblers – Offer to discuss afterwards – don’t get into a conversation Know your venue • Know where it is • Arrive early • Confirm equipment and how to use it • Check room temperature, lighting, seating • Who will rescue you? Nerves • Good speakers are nervous (to some extent) • Get to know how your body reacts in different public speaking situations – Sometimes the signs of nervousness are just signs that the body is alert – but they can lead to a self-fulfilling prophecy • Signs of nervous excitement/fear – Perspiring – Tremor Dry throat Fast heart rate Kyle’s (should be) patented technique for handling nerves • Know your content (rehearse) • Understand and use the nervousness – A small dam can create a huge flood – It’s OK to move – Secret 1: the buttock clench • Pre-talk ritual – Secret 2: Switch on - switch off (self-affirm and self-fulfill) – Secret 3: Relax the facial muscles Ayyyyy.Eeeeee.I.O.YOOOOOOOO – Breathe Some technicalities: Non-verbal communication • Eye contact – With an individual or group • But not too much and be culturally sensitive – Let your eyes react to what you are saying • Posture & Movement – Avoid hiding behind a lectern – Energy position (slightly on balls of feet) – It really is ok to move Some technicalities: Verbal communication • Voice – Speak to the last row – Try not to read verbatim (zzzzzzzzz) – Try to avoid big quotes (zzzzz) • We hear faster than we read – Use language that is appropriate for you…and the audience – Minimise Ummms… errrs… and ahhhs Some technicalities: Powerpoint • • • • • Headings 32-36 Points 24-28 3 or 4 dot points per slide Be consistent ‘B’ will blank the screen • Never have more slides than minutes At the end of the day… • Keep text at the minimum – Big and Bold - Font never smaller than 24 – K.I.S.S. – Use figures/graphs/pictures • At the end of the day it’s the content and you! • Let’s make one now…. Practice presentation – Moss et al, 2009 • Background • Aims/Hypothesis • Methods • Results • Conclusion Good resources…. • The English Language Centre provides study skills support, including academic and presentation tutorials. http://www.kcl.ac.uk/study/elc/index.aspx You Tube have many great videos on PowerPoint Tips – http://www.youtube.com/watch?v=gNG0etmnwuk – But remember that presenting science has conventions • Research Methods 13~14 resource on KEATS • Your module leader and Kyle will provide feedback in workshops…. Next workshop November 5th …. Practice oral presentations • Your previous Formative Assignment was to…. In no more than three paragraphs (approximately 300500 words) describe one model of addiction. • For the next workshop (November 5th) Prepare a 5 minute (maximum) PowerPoint presentation of the model of addiction you described in your first formative assignment