Transcript May 8th Lead Agency Directors’ Meeting May 8, 2012

ExCEL After School Program
Lead Agency/Site Coordinator Meeting
December 17, 2013
10:00 –10:20: ExCEL Admin & Program Updates
10:20-10:40- DCFY Match grant consolidation
Breakout sessions:
10:45-12 noon:
Purposeful Program Design– Hall of Culture
Utilizing Community Resources– Nia Room
10:45-11:30 am:
Zumbatron Prep– Dance Studio B
EMS Attendance Guidelines Review – Conference Room
11:30am- 1:30pm:
ELC Brown Bag: Program Environment & Safety – Dance Studio B
12:15pm-1:15pm:
HS Online Course Registration and Guidelines – Conference Room
ExCEL Program & Admin Updates
The Expanded Learning
Collaborative Technical Assistance
Project (ELC TAP) is offering up to
ten hours of coaching for FREE to
qualified programs.
Only 16 sites have taken advantage of the FREE
coaching support for achieving the goals of you
Quality Action Plan
Be sure to submit your application soon so you don’t lose
out on this opportunity! http://sfelc.org/coaching/
ExCEL Program & Admin Updates
Bridging the Bay Annual Conference at
Balboa High School!
 January 31-February 1, 2014 . The Bridging the Bay
Conference brings together over 500 after school
professionals from seven Bay Area counties for two
days of learning, networking, and collaboration.
 8:30 AM – 3:30 PM each day
 DCYF and ExCEL are sponsoring one FREE
registration per ExCEL site to attend BOTH days. Here
is the link for your site’s free registration slot:
https://www.eventbrite.com/event/9245460421
 Please register no later than December 20th,
2013. DCYF and/or ExCEL will confirm your
registration.
ExCEL Sites Registered for
Bridging the Bay Annual Conference
Bessie Carmichael/Filipino Education Center
Cesar Chavez
Dr. William Cobb
Grattan ES
John O'Connell HS
June Jordan School for Equity
Marina middle school
Moscone
Phillip and Sala Burton High School
Redding Elementary School
San Francisco International High School
Spring Valley Science School
Tenderloin Community School
ExCEL Program & Admin Updates
Attendance Audit Findings: Early Release
 SFUSD received the official finding for non compliance with
Early Release guidelines. The finding was valued at over
$50,000.
 A random selection of sites will be audited in the Spring. The
auditors will be checking to see if SFUSD has implemented
the corrections to the finding. Audit dates: Jan 13-31st
 PLEASE review the attendance guidelines on the website:
http://www.healthiersf.org/ExCELafterschool/Resources/nattendance.php
 Please note the Early Release policy MUST be posted. It
has been translated into various languages.
ExCEL Leadership Council
 Applications for student representatives will be
released the first week in January and will be due
January 31st
 Each of your programs can determine the selection
process at the school site for student applications
 A selection committee comprised of Peer Resource
Leadership Team members and Student Advisory
Leadership Team members will select the
representatives in mid-February
Composition of ExCEL Leadership Council
Student Representatives – must attend ExCEL
after school program on regular basis and have
leadership experience
Adult Representatives – 2 year
commitment
2 representatives from 2 elementary (5th grade) =
total of 4
1 year commitment
2 PAC – preferably have student(s) in
after school program
2 representatives from 2 middle schools = total of
4
1-2 year commitment
3 – Principal ES, MS, HS
2 representatives from 2 high schools = total of 4
1-2 year commitment
3 - Site Coordinator , ES, MS, HS
1 SAC member
1-2 year commitment
2 Lead Agency Director
1 Peer Resource member
1-2 year commitment
14
10
Student Representative
Orientation Process
Mar- April: 4-6 weeks meetings 2x per week of 1.5 hours –
meeting held at HS and ES/MS students transported
 Goals of youth orientation:




Community building
Develop deep understanding of ExCEL programs
Develop Goals and structure of Leadership Council
Develop nomination & selection process for adult
representation
 Design first meeting of Leadership council
Introducing ……
Lesson Plan of the Month on Health & Nutrition
 At each meeting ExCEL will provide resources and support to
assist meeting the goals of the monthly lesson plan
 Sites will be expected to implement the lesson in the
following month
SFUSD Snack Reporting
 December Snack and Attendance in EMS will lock on January 10th
(1st Semester attendance/snack will NOT be unlocked after this
date)
 For the month of October, the bill for unreported snacks would
have been over $10,000.The new adjusted amount for October is
$1,800.
 Please double check your snack report before the lock date: To
generate the snack report go to: Reports tab --> Snack Reports -> Monthly Meal Count
 Snack Concerns and Issues: Please contact your Student Nutrition
Services area supervisor immediately when a concern comes up.
Please keep the email as back-up.
 Please contact Lucy Hong at [email protected] if you have any
snack reporting related questions.
Public Profit: Survey Preferences:
https://www.surveymonkey.com/s/excelsurveypref
Important information for sites to know:
The survey is due January 9, 2014. For sites that do not respond to
the questionnaire, we will prepare the default option for them,
which is online for youth, hard copy for parent.
Let’s Get Health Literate ExCEL
NUMO: January
What’s the difference between a SNACK and
a Treat?
Sites will incorporate at least (1) lesson from the
Healthy Kids Challenge manual or other lessons
provided by the Nutrition Education Program to
support this concept.
PRACTICE a Brain Break
• Practice Self
Control
• Build Readiness
to Participate
Let’s Use Brain Breaks ExCEL
BRAIN BREAKS are
designed to help you
make the most of
your students’
energy, re-energizing
and refocusing your
students/class
throughout after
school time.
DCYF Match Fund Consolidation
• FY 14-15 SFUSD after school base contracts will
include the DCYF match amounts for elementary
and middle schools.
• Budget and invoice for the DCYF will be separate.
DCYF rules re: administrative expenses, allowable
expenses, and invoice documentation will apply.
• January 28th meeting will have a PD re: Completing
contracts and will go over the new contract.