Transcript Institutional Repositories

The Simon Fraser
University Library
Institutional Repository
Entering the Mainstream
A BCcampus Webcast
Mark Jordan
May 13, 2005
Abstract
This webcast discusses Institutional Repositories (IRs)
in the context of the recent surge in open access to
scholarly material, and presents some of the issues
early implementers have encountered, with particular
emphasis on the Simon Fraser University Library
Institutional Repository.
Institutional Repositories are the current best practice for
bringing together the intellectual output of an university in
one place. Complimenting this centralized approach is IR’s
capacity to be part of a larger network through the Open
Archives Initiative. Combined, these two aspects ensure that
working papers, journal articles, theses, reports, and course
materials are discoverable and accessible into the future.
We will cover…
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An overview of Institutional
Repositories
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Open Access
Open Archives Initiative
Some success stories
Some reality checks
Case study: The SFU Library
Institutional Repository
What are Institutional Repositories?
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Provide ongoing access to an institution’s
scholarly output
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Contrasted with learning object
repositories
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Articles, working papers, books, theses, data
sets, computer programs…
http://www.merlot.org/
Contrasted with disciplinary archives
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http://arXiv.org
Attributes of IRs
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Institution-based
Open access
Managed by libraries and
communities within institution
Interoperable, standards-based
Variety of content
Brief history of IRs
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Eprints archives
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Example:arXiv (high energy physics
archive)
SPARC (Scholarly Publishing and
Academic Resources Coalition)
position paper
Growth of Institutional Repositories
Source:
Institutional
Archives
Registry
The global picture
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United States (127)
United Kingdom (54)
Germany (38)
Canada (28)
France (19)
Brazil (18)
Australia (16)
Netherlands (16)
Italy (15)
Sweden (11)
Source:
Institutional
Archives
Registry
What is Open Access?
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Movement to make research
material freely available
Developing legislation: Publicly
funded research should be OA
The ROMEO/SHERPA list
The proportion of "green" journals
rose from 55% to 83% between
2003-2004
What are the benefits of OA?
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From faculty’s perspective, their
impact factor is increased
From library’s perspective, their
reliance on major journal publishers
is lessened
In general, people get access
How do IRs facilitate Open Access?
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They bring all of a researcher’s
material together
Thy bring all of a university’s
scholarly output together
The provide both published material
and gray literature
They help preserve that material
and make it accessible
How Do IRs preserve scholarship?
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They don’t, without support from
the institution
They do make scholarship more
accessible
IR service must be accompanied by
sensible preservation strategies
Some success stories
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University of Toronto
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Australian National University
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http://eprints.anu.edu.au/
Lund University
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http://tspace.utoronto.ca
http://ask.lub.lu.se/
University of California
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http://repositories.cdlib.org/escholarship
Some reality checks
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Individual faculty members not
eager to self-submit
Considerable cost for libraries
In general, growth of IRs is slower
than expected
The CARL project
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Canadian Association of Research Libraries
6 mainstreamed IRs
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University of Calgary
Université Laval
Université de Montreal
Simon Fraser University
University of Toronto
University of Waterloo
7 pilot projects
8 more in the planning phase
The CARL Project: Communities
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Canadian Centre for Studies in Publishing
Graduate Student Association
Department of Engineering
Faculty of Education
Alberta Gaming Research Institute (AGRI)
Institute of Women’s Studies and Gender
Studies
G8 Information Centre
The CARL Project: Content
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Journal articles
Learning objects
Theses and dissertations
Journal issues
Photographs
Images
Conference Paper
Music scores
Data sets
The CARL Harvester
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http://carl-abrc-oai.lib.sfu.ca
Hosted and managed by Simon
Fraser University Library
Open Archives Initiative software
developed by the Public Knowledge
Project at UBC
Work is underway to develop a
shared metadata standard
As of May 8/05, 4637 records from 9 archives
The CARL Harvester
U of C
U de M
U of S
U of T
Harvester at SFU
SFU
Laval
SFU’s Institutional Repository
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Content
Activities and use
Policies
Technology
Challenges
Future directions
SFU: Content
Community
Documents
Canadian Centre for Studies in 4
Publishing
Simon Fraser University Library 11
Simon Fraser University
7
Linguistics Graduate Student
Association
Simon Fraser University Theses 105
SSHRC-Funded Projects
1
SFU: Activities
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Every semester we will be adding
more than 120 theses or graduate
projects
Library staff papers and Library
events
Conferences at SFU
SFU’s 40th Anniversary
SFU: Use (during April 2005)
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Downloads: average of almost 80
documents/day
Searches: average of just under 3.5
searches per day
Browsing: not used very much
SFU: Policies
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Inclusive
Copyright
Access
Preservation
SFU: The technology
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Why DSpace?
Metadata
Document formats
Bulk loading
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Conference proceedings
Research documents
Theses
Current (Dec 2004 - ) Electronic Theses Workflow
#!/usr/local/bin/perl
##################
### Main program ###
##################
&OpenInputFile;
&OpenOutputFiles;
Thesis Assistant’s spreadsheet
with temporary thesis ID added
<dspace_import>
<author>….</author>
<title>…</title>
<year>…</year>
<dept>…</dept>
…
</dspace_import>
Scanned
theses
PDFs
theses2dspace.pl
DSpace import metadata
and packages
(Filenames correspond
to temp. theses IDs)
DSpace import utility
LDR 00747nas 2200157za 4500
005 20040903164118.1
006 m
d
d|
007 cr u||||||||||
008 040903||||||||||||||||||||d|||||||||||||
100 00 _aSmith, Student P.
245 00 _aThe title: _bcontaining some
catchy words
856 04
_uhttp://ir.lib.sfu.ca/handle/1892/99
Brief MARC records
#!/usr/local/bin/perl
##################
### Main program ###
##################
&OpenInputFile;
&OpenOutputFiles;
dspace2marc.pl
thesisID1 1892/99
thesisID2 1892/100
thesisID3 1892/101
DSpace
Dspace map file
MARC 856: http://ir.lib.sfu.ca/handle/1892/99
III
SFU: Challenges
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Building relationships with faculty
Staffing the IR
Ensuring sustainability
Preservation / migration to new
formats
Metadata
SFU: Future directions
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Research project documents
Conferences held on campus
Individual faculty members and
departments
Theses
Conclusion: The impact of IRs
• Cultural shift in the dissemination
habits of researchers
• Apply preservation standards and
best practices to content
• The development of disciplinary
harvesters for IRs
• Further growth in the number and
size of repositories
Further Information
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SPARC (Scholarly Publishing and
Academic Resources Coalition) position
paper
Clifford Lynch, “Institutional Repositories:
Essential Infrastructure for Scholarship in
the Digital Age” (Feb 2003)
CARL (Canadian Association of Research
Libraries) Pilot Project
Stevan Harnad, “Maximizing University
Research Impact Through Self-Archiving”
(December 2003)