Transcript Slide 1

Have a project and no money?
Get Grants!
The adventure that ends with a treasure.
Tammy Shreeve - Strategic Management Officer, City of Peoria
Janeen Gaskins - Grants Administrator, City of Surprise
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Two types of Grants
Grants
Entitlement
Discretionary
Formula
Competitive
There are two major types of grant funding and they can overlap
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Projects funded through awarded grants
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Staffing for Adequate
Fire and Emergency
Response (SAFER)
FEMA
Grant: $930,000
Six Fire Fighters
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Bureau of Reclamation
Division
Grant: $30,000
Water Conservation
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Projects funded through awarded grants
FY 13 Police
Surveillance Tower
$60,000
FY 12 Fire
Fire & Rescue Boat
Lake Pleasant
$180,104
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Local Grants - Leveraging
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Age Friendly Network – SAFE Council
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Governor’s Office of Highway Safety: Police and Fire
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Surprise Age-Friendly Enterprise Council
Surface Pro 3
Information Technology, Clerks Office, City Council Goal
$5,000
Purchase equipment, DUI overtime, Safety Events
Maricopa Association of Governments (MAG)
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Congestion Mitigation Air Quality Grants/ PM-10 $860,000
Safe Routes to School $72,000
Transit - 5310/5311/ $60,000
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Entitlement Grants Match Federal
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HUD Grants
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Community Development Block Grants $500,000
HOME Grants: $100,000
Others…Choice Neighborhoods, Main Street
Arizona Lottery:
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AFI Transit grant allocations $360,000
Heritage Grants
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Public/Federal Funding Trends
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Declining Revenue
Technology Changes
Faith-based and Non-profit opportunities
Collaborations score higher
 Triple P” Private, Public Partnerships
 Regionalism
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Public/Federal Funding Trends
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Transparency
 Evidence Based/Logic Models now
required
 The “Best Organizations” get the money
 Increased regulations for Non-profits by
IRS
 Increased state involvement
Grant Professional Organizations
 Monitoring Tools
 Jobs (Higher pay for certifications)
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The Good and Bad of Trends
Revenue
is
Down
Partnerships allow organizations
to increase their ability to
provide comprehensive grants.
Grants are more competitive
Increased successes at the
state and local levels
Partner with
reputable
entities &
leverage
match $
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Start the search....identify a grant source
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Research
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Grants.gov
Professional associations
Ask your counterparts in other
municipalities
Keep a look out for opportunities
Private or Non-profits
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You have identified an idea…
NOW WHAT????
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Match the Meanings
1. A publicly available document by which a federal agency makes known its intentions to award discretionary grants or
cooperative agreements, usually as a result of competition for funds
NOFA: Notice of Funding
Availability
FOA: Funding Opportunity
Announcement
RFP: Request For Proposal
2: A compendium of Federal assistance programs, which are administered by departments and established b y the U.S. Federal
Government. A directory of various Federal programs, projects, services and activities that offer assistance and benefits the
American Public. Assist user in finding program that meet certain criteria objectives of prospective applicants.
CFDA: Catalog of Federal Domestic Availability
FON: Funding Opportunity Number
The document type definition for the grant funding opportunity synopsis specifies the data elements comprising 1. a new
funding opportunity synopsis and 2. a modification to a funding opportunity synopsis
FON: Funding Opportunity Number
FOS: Funding Opportunity Synopsis
http://www07.grants.gov/assets/SystemToSystemSpec.pdf
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Maintaining, Tracking, Updating
Funder Information
Outlook Contact
Smart Phone
Apps
RSS Feeds
Grant Databases
AFI
Binders
Forms
eCivis
3 ring
Excel
Ampli Fund
File Folders
Word
Tracking
Correspondence
Setting up
calendar
reminders
Technology Advancement is fast-paced. Stay up to date!!!
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Determine best matches between
funders and specific programs
A good project:
Addresses the problem
Meets the need
Worthwhile
Realistic
Original/Innovative
Compelling
Feasible
Well-planned
Clear presentation
Serves many people
Makes a difference
Involves partnerships
Step 1: Learn
Organizations needs and
Strengths
Your community and its
needs
The potential funder and
their goals
Step 2: Match
Match giving patterns and mission
Find the compelling project that meets
the funders goals
Step 3: Invite
Phone call and/or LOI
Webinar *
Step 4: Follow up
Check In
Invite to a site visit
Step 5: Evaluate
Where do they fund?
Average giving amount
Previous history with
funder
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What is an RFP?
A Request for Proposal is a document outlining
the types of projects the funder is interested in
funding, the criteria a potential applicant must
meet in order to qualify for the grant and the
directions for submitting your proposal.
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Cover Letters
Funding Type
Funding Purpose
Funding Amount
Outcomes
Eligibility
Instructions
Timeline
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I found a potential grant
Next steps –
 Read the grant application
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(highlight important parts)
Do you meet the qualifications to apply?
What is the minimum and maximum grant
request?
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Is it enough money?
Is it too much money?
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Is there a cash match or in-kind match
requirement?
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Do you have the cash match?
What can be used as in-kind match?
What is the time period for the grant to be
completed?
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Does the time period fit the project?
Can you complete the project in time?
What are the reporting requirements?
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What are the reporting requirements?
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Program reports
Financial reports
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How often, written, web-based, detailed?
Are there any “fine print” items mentioned?
What is the grant proposal due date?
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Do I have enough time to complete and get
approvals?
Written proposal or web-based submittal?
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I am going to apply for a grant!
Grant Proposal:
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Project goals and objectives
Methodology
 Who, What, When Where and Why
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Budget Proposal Form - Total Project Itemized Budget
BUDGET ITEM
DESCRIPTION
SALARIES AND
WAGES
FRINGE
BENEFITS
TRAVEL
CONTRACTUAL/
CONSTRUCTION
Design Fee
Construction
Permits
Construction
Management
Constructions
Contingency
TOTAL DIRECT
COSTS
RECIPIENT
FUNDING
$17,126
GRANTOR
FUNDING
$17,126
TOTAL
COST
$34,252
$15,326
$15,326
$30,652
$3,000
$3,000
$6,000
$50,000
$25,250
$50,000
$25,250
$100,00
$50,500
$18,500
$18,500
$37,000
$250,000
$50,000
$429,202
$250,000
$50,000
$429,202
$500,000
$100,000
$858,404
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Budget Proposal Form - Total Project Itemized Budget
BUDGET
ITEM
Applicant InDESCRIPTION Kind Match
SALARIES
AND WAGES
TRAINING
CONTRACT
SERVICES
Total Project
Costs
GRANTOR
FUNDING
5,500
TRAVEL
SUPPLIES
Applicant
Cash Match
$5,500
$3,500
$3,500
$2,500
$2,500
$34,000
$50,000
$4,500
$10,000
TOTAL
COST
$84,000
$4,500
$40,000
$50,000
$100,000
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Deliverables
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Only offer what you will accomplish
Do not over state
Remember you will need to document
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Package the grant documents:
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Double check
Required signatures (original?)
 Have all the questions been answered?
 Is the math correct?
 Are all the attachments accounted for?
 Font size, single or double-sided?
 Mail, certified, electronic submittal?
 Have someone read and review
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You were awarded the grant!
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Cheer, Smile, Yeah!
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You were NOT awarded the grant!
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Follow up with grantor
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How did you score?
Comments from raters
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Questions?
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