Transcript IT Sharing Luncheon

ITMU Sharing Luncheon
Email Usage and Management – a powerful
tool to enhance work efficiency
Today Topics
1. Email Usage and
Management
2. New features
(Coming Soon)
3. Lotus Traveler Tips
Lotus Notes Client UI
Highlights
Lotus Notes Client UI Highlights
Lotus Notes Client UI Highlights
Email Usage and Management
Email features Highlights
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Change the Viewing Text Size
Recipient Indicators
Color-coding mail to help identify senders
Discover mail folders
Backup an entire message
Add document link in the mail
Use and Manage CMS
Archive mailbox before leaving DSD
Email Usage and Management
Calendar and Contact feature
Highlights
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Call for a meeting and basic information
Find the best time for meetings
Unprocessed calendar invitations
Change the Viewing Text Size
Click View -> Text Size ->
Largest, Larger, or
Restore
Recipient Indicators
Open Mailbox  More
Preferences  Mail
 Recipient Icons.
Color-coding mail to help identify
senders
Open Mailbox  More
Preferences  Mail
 Attention Indicators
Discover mail folders
Click New folder action in mail file Discover Folders or All Documents
Backup an entire message
Add document link on mail
Use and Manage CMS
Archive mailbox before leaving DSD
Call for a meeting and basic info
Find the best time for meetings
Unprocessed calendar invitations
Email Usage and
Management
Demonstration
New features (Coming Soon)
Find user detail function
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One page for all user detail display screen
New Group list added
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New Group list by category on the send dialog
box
Improve out of office service
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Enable out of office by hour
Forwarding incoming mail function
Preset out of office message content
Mark Subject Restricted function
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New function to add “Restricted” on mail
subject with mail encryption.
New features (Coming Soon)
Find user detail function
New features (Coming Soon)
Find user detail function
New features (Coming Soon)
New Group list added
New features (Coming Soon)
Enable out of office by hour & preset
message content
New features (Coming Soon)
Forwarding incoming mail function
New features - Mark Subject
Restricted function
Mark Subject Restricted function
New features
Demonstration
Lotus Traveler Tips
New Features
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Folder Management
Follow up Flag
Read and Send Encrypt mail
To Do on the Traveler
Connection Troubleshooting Tips
Lotus Traveler - Folder
Management
Select the filing icon
Lotus Traveler - Folder
Management
Create a new folder/Rename folder
Lotus Traveler - Follow up Flag
Set the mail to follow up
Lotus Traveler - Follow up Flag
The Flag mail on the Flagged folder
Lotus Traveler – Read Encrypt Mail
Requirement – Import Notes ID on Traveler and
Traveler Companion
Lotus Traveler – Send Encrypt Mail
Lotus Traveler Tips
New Apps of To Do on the Traveler
Lotus Traveler - Connection
Troubleshooting Tips
Lotus Traveler - Connection
Troubleshooting Tips
(If you are using WiFi Network, please Switch to Mobile Network )
Press home button to exit the mail and calendar application
Double click the home button to list all running apps at the bottom.
Locate the mail apps and long-press it. A minus sign will be shown on the mail
app. Press the minus sign to kill the mail and calendar app.
If the above methods cannot stop the process, user may consider to power off
and then power on so as to reboot the Apple Device.
Lotus Traveler
Demonstration
Lotus Notes Training Video
E-mail Training
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Opening an e-mail in a new window
Changing the letterhead on messages you send
Adding a personal signature to messages you send
Previewing e-mails in the sidebar
Display e-mails and their replies as conversations
Set row colors by sender in Lotus Notes 8 mail
Color-coding mail to help identify senders
Attach a file to a Lotus Notes document
Change preferences for emptying trash in Lotus Notes mail
How to enable alarm notifications in Lotus Notes
Moving a folder in Lotus Notes
Deleting a folder in Lotus Notes
Remove a hotspot in a Lotus Notes document
Enabling the out-of-office agent in Lotus Notes
Delegating access to your Lotus Notes mail
Opening another user's Lotus Notes mail
Lotus Training Video
Calendar Training Training
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Scheduling a meeting in Lotus Notes
Scheduling a repeating meeting in Lotus Notes
Adding a calendar to your Lotus Notes 8.5 calendar
Adding a Google Calendar to Notes 8.5.x
Traveler Training
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Send Encrypted Mail
~ THANK YOU ~