Transcript Slide 1
Statewide Student Management System
SIS Updates
April 16, 2014
Deborah Gilliam
Product Manager, SIS
[email protected]
615-253-1637 Office
Participating Addendum Commitments
You are not committed to the SSMS for life of contract
You are not committed to a vendor for life of contract
Change vendors – new PA required
Change from local/vendor hosted to DOE hosted – PA
required
Document vendor selection process
– Maintain documentation on file locally
– Include rationale for selection (Ex: memo
explaining rationale, minutes from Board meeting,
etc.)
– Required for audit purposes
7/17/2015
3
SSMS General
Extracts generated routinely by vendor
SIS application releases, updates, patches,
etc. - applied by vendor for all districts at
same time
Routine maintenance downtime windows as
needed
– Wednesday evenings
– Saturdays (all day)
– Application releases/updates, etc. applied
during these times
Any other downtimes – will be notified
7/17/2015
4
SSMS General
New SSMS Listservs for general communications
– Per vendor and combined
– Provide primary and secondary contacts for Listserv
(district, vendor name, contact name, email, & phone no.)
– Send contact information to:
7/17/2015
[email protected]
5
SSMS General: Annual Cost Billing Process 2014-15
Annual cost based on funded ADM counts (K-12 only)
July - DOE will provide official ADM counts to districts
and vendors
On/after August 1 – vendor will invoice district for
district share of annual cost
– Vendor will send TDOE copy of district invoices
On/after September 1 - vendor will invoice TDOE for
state share of annual cost ($2.55/ADM) for respective
districts
7/17/2015
6
IMPORTANT DATES: Star_Student
June 30, 2014 - TDOE contract with Pearson
(Star_Student) ends
August 1, 2014 - Support for Star_Student
ends
November 1, 2014 - All historical data must
be pulled for data conversion
Mid – Late November 2014 – cut-off for
“live” access to Star to complete state Report
Card reporting process
November 30, 2014 – all district user
access to Star_Student will be terminated
7/17/2015
7
SIS Vendor Choice Almost…
At start of 2013-14 SY:
85 districts + 4 State Special Schools
on SSMS
2 districts – Star local hosted
91 districts had to choose a new
SIS for 2014-15 SY
–
–
–
–
Knox Co. – Follett local hosted
89 Star districts - Participating Addendum
1 Star district pending Board approval
8 additional districts joined SSMS (DCS)
97 districts committed to SSMS
for 2014-15
7/17/2015
8
Edupoint (Synergy) - 25 SSMS Districts
Alamo
Athens
Benton
Bradley
Chester
Crockett
Decatur
Dyer
Dyersburg
Etowah
Grainger
Hardeman
Henderson
7/17/2015
Henry
Lexington
Marion
McMinn
Meigs
Monroe
Obion
Polk
Roane
Sweetwater
Trenton
Weakley
9
Follett (Aspen) – 9 SSMS Districts
Campbell
Claiborne
Clinton
Cocke
Hancock
Jefferson
Newport
TN School for Deaf
West TN School for Deaf
7/17/2015
10
Pearson (PowerSchool) – 8 SSMS Districts
Bedford
Bells
Gibson
Haywood
Humboldt
Lauderdale
McKenzie
Richard City
7/17/2015
11
Skyward (Student Management Suite) – 29 SSMS
Districts
Alvin C York
Bledsoe
Carter
Clay
DeKalb
Dickson
Elizabethton
Fayette
Fentress
Franklin SSD
Greene
Hawkins
Hickman
Houston
Humphreys
7/17/2015
Jackson
Johnson
Macon
Overton
Pickett
Rogersville
Sequatchie
Sevier
Smith
Stewart
TN School for Blind
Tipton
Warren
White
12
STI (InformationNOW) – 26 SSMS Districts
Bradford
Cannon
Carroll
Coffee
Fayetteville
Franklin
Giles
Hardin
Huntingdon
Lake
Lawrence
Lewis
Lincoln
7/17/2015
Manchester
Marshall
Maury
McNairy
Milan
Moore
Perry
Rutherford
Sumner County
TN DCS
Tullahoma
Wayne
West Carroll
13
SSMS Implementation Status
Initial data conversion – testing/mapping your data to
their SIS application
Internal testing/mapping of EIS extracts
– All five vendors required to test/validate generation of EIS
extracts
Internal development/testing of state reports
7/17/2015
14
SSMS Implementation Status
Azure production environments in place for all five
vendors
– Adjustments and tuning on-going
– District URLs created for all districts
– Connections to EIS, EasyIEP, etc.., not yet established
Some vendors have subset of districts already
testing/training/working in Azure environment
Some vendors have subset of districts
testing/training/working in vendor application
environment
7/17/2015
15
SSMS Implementation Status
TDOE platform team beginning EIS test validation
platform build
All five vendors working on the overall TDOE Ed-Fi
platform
– Eventually, most if not all TDOE applications, data warehouse,
dashboards, etc., will flow through the Ed-Fi Operational Data
Store (ODS)
SINGLE SOURCE OF TRUTH
7/17/2015
16
Comments
Questions
17