UBC Wide Microsoft Campus Agreement presentation
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Transcript UBC Wide Microsoft Campus Agreement presentation
UBC Wide Microsoft Campus Agreement
March 2010
Products covered under MS Campus Agreement
Windows OS Upgrade
– Note: still requires OEM version of OS (recommend
cheapest versions e.g. Starter/Home editions)
– Mac OS X covered
Office
– Windows or Mac
Project
Visio
Windows Server Client Access License
Eligibility under Microsoft Campus Agreement
Costs based on # of FTE’s, not # of computers BUT:
All UBC owned equipment/computers are covered
Ownership? No black and white answer.
Generally, a computer is UBC owned if it is
–
–
paid for using UBC funds
subject to UBC disposal rules
If employee gets to keep it, it should not be considered UBC owned
If computer is owned by another institution (e.g. Health Authorities/Hospitals) but
operated by a UBC employee, it is not UBC owned and is not covered
Obtaining software
UBC departments can obtain the software from UBC IT Saturn file server. Dept
Contacts?
Software cannot be given to individual faculty or staff to install at home.
We must maintain control over these keys as they are multi-use.
Windows KMS server will be preferred method for activation
Limited Windows MAK key for special circumstances
UBC owned equipment located at an employee’s home, they must bring in and
IT Staff install it for them
Your own agreement
If you want products added, you can enter into separate
sub-agreement
Need 300 points to be eligible:
– Products x FTE = total points
– eg: Sharepoint CAL + config mgr CAL = 2 points
2 points X 150 FTE = 300 Points
We will arrange for Acrodex to contact you to set up the
agreement
Preferred Vendor
Acrodex is the preferred vendor as a result of RFP
Offered preferred pricing on UBC Wide Campus Agreement,
individual departmental agreements, and the overall Select
agreement
Added to our existing Select agreement as well
You can use them or continue to use the other 2 vendors:
Softchoice and SHI.
Cost of Software
No direct charge – cost for UBC-Wide agreement is centrally
covered annually
Departmental sub-agreements for additional software, billed
separately and directly by the vendor
Existing Software Assurance contracts will remain in place and
must still be paid until 2012
Home Use MS Office obtained directly from Microsoft with
unique keys for a small fee ($10 - $40)
Home Use Program
MS Office only
Work-at-home license not available for Office (we opt for Home
Use)
Employees are eligible if they have been assigned a UBC
computer at work to do their job
Can be installed on one computer
Must be uninstalled when leaving university
Allows for personal use
Purchase directly from Microsoft website
Work At Home Program
MS Windows only
Employees are eligible if they have been assigned a UBC computer at work to do
their job
Employees must sign a paper form and the form must be kept track of by the
department (increased overhead)
Users must purchase a media set - no online site (increased overhead)
Does NOT allow for personal use
If user is no longer a UBC employee, Dept IT staff must ensure that Windows is
uninstalled from the user’s personal computer
Thus will not be offered, recommend providing a UBC computer to employee
Benefits
Significantly reduced costs for core MS products
Legal license compliance for core MS products
Home Use Program and eLearning benefits
Gives the latest and some older versions to departments
All UBC owned computers are covered
Reduce overhead of purchasing/tracking
Beginning April 1 departments automatically covered for the
software on any UBC owned computer
Sys Admins contact [email protected] to get access to
Saturn
http://it.ubc.ca/software/msproducts/campusagreement.html
Contact Sean Lay for questions, sub agreements
([email protected])