Travel and Expense Management (TEM)

What is TEM?

TEM is a web-based system for Travel Authorization and Travel Expense Report entry and approvals.

It will be used by Travelers, Travel Coordinators, Fiscal Officers, and approving officials.

The use of TEM will provide more comprehensive travel data, analytical reporting of travel expenses, and streamlining of the travel process.

Using TEM

 TEM login will use the same credentials as UAOnline  Travelers will have a profile to add funding source & first approving official  Travelers can enter their own trip information or have it entered by a delegate

Changes from current process

 TEM will assign the authorized Per Diem rate for you based on the trip destination.

 Account codes will go away as we use them now and will be assigned by TEM according to the type of travel expense (i.e. airfare, lodging, per diem, etc.). Please note miscellaneous expenses should still be processed on an employee reimbursement form and not added to the expense report.

Why will the account codes change?

Rather than just by account code, data can be pulled by:  Report type: Canadian Travel, Foreign Travel, In State Travel, & US travel  Purpose: Conference, Instructional, Lobbying, Meeting, Multi Purpose, Program/Field Work, Recruiting, Student Competition, Training & Workshop  Affiliation: Board of Regent, Candidate, Executive, Faculty – Academic, Faculty - Research, Mentor, Non University Professional, Non-University Participant, Non-University Other, Staff, & Student  Destination

Approvals

 Approvals will happen through the workflow process.

 Approval options: Approve (Final), Approve & Add Approver, Deny, Return for Corrections  If more than one approver is needed, the approver will need to forward it on to the next approver (for example, when the traveler is going out of state and requires supervisor & Dean / Director approval)  Limitless approvers  The final approver selects the approval status of Approve (Final) and the AT is encumbered in Banner

Reimbursement

 The traveler or delegate creates an Expense Report  Supporting documentation is scanned to a central email address for TEM documents  The Expense Report is submitted through the same approval process as the Travel Authorization

MAU Point of Contact

 UAA: Sara Braniff – (907) 786-1491 or [email protected]

 UAF: Geoff Jacobs – (907) 474-2413 or [email protected]

 UAS: Wendy Cole – (907) 796-6491 or [email protected]

 SW: Ali Hayden – (907) 450-8050 or [email protected]

Please send questions to [email protected]