Room Manager Intuitive door panels for modern conference rooms

“ We have spent a lot of time thinking about the complex things so you don’t have to!” Richard Glückman (CEO Evoko)

The problem

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Everyone has experienced the frustration that can arise around booking meetings. The Cause?

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Doublebookings

Two different groups claim the room at the same time

Interrupted meetings

People knock on the door & wonder “how long you are going to be?”

Missing Overview

Difficulties finding an unoccupied room for instant spontaneous meetings

Inefficient resource usage

Meeting rooms are booked but not used. Some equipment is defect

The solution

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… The Evoko Room Manager prevents missunderstandings and helps to optimize the resource usage

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Touch-sensitive screens

Placed outside of the meeting room beside the door room show whether the room is free or occupied

LED illumination as supporting instrument

green & red backlight elements can be seen even at a distance

The display

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Capture basic information at a glance

 Basic information is automatically displayed on the screen, including starting and ending times, the remaining duration of the meeting, the topic of the meeting, who has booked the room and equipment status.

The conection

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Connection via Exchange Server / IBM Domino

 The units synchronize with MS Exchange / Office 365 / Google Apps for Business to always show the latest information both at the room and in the calendar on the server. IBM Domino / Lotus Notes is supported, too.

The booking process

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… On the display

   Book directly with the clear menus on the screen. You can also obtain an overview of meetings, make your own bookings and cancellations, and easily extend a meeting that is in progress The screen can refer you to another room that is free,if this room is occupied

The booking process

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… at your computer

  Book your meetings as usual on you computer and use your calendar / Email-System Easy booking direct via outlook invitation function.

No extra server and no hidden costs!

The booking process

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… via mobile device

  Book a meeting with mobile devices like Smartphone / Tablet connected to the server network via Google Apps for Business. Evoko room manager enables to book away on business due to automatically synchronisation to the local enterprise server

The evaluation

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Meeting Intelligence

Gather valuable statistics to optimize the use of company resources and change the meeting culture to save considerable amounts of money. Learn more about the organizations meeting culture and how to make it more efficient   Find out how much, when & by whom your rooms are used Identify bottle necks in different room types & available equipment

The product advantages

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In fact its all about convenience… 4. Easy to manage 3. Easy to use

EVOKOs easy concept

1. Easy to buy

 Ready to install out of the box – everything you need is provided by single supplier and in one package  No extra server costs  No license or subscription fee  No objections from the IT department (secure solution with minimal infringement to the IT environment)

2. Easy to install

The product advantages

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In fact its all about convenience… 1. Easy to buy 4. Easy to manage

EVOKOs easy concept

2. Easy to install

 Mount the units on wall or glass (both mounting kits are included in the box)  PoE allows for single cable installation  No extra server needed  No heavy programm.

Use the Evoko Control Panel to configure the units – just as easy as adding a new user to the company network

3. Easy to use

The product advantages

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In fact its all about convenience… 2. Easy to install 1. Easy to buy

EVOKOs easy concept

3. Easy to use

 No new software to learn. Book the same way as you always have on your computer, smartphone or tablet.

 Smart and intuitive touch sensitive screens. Only one-two touches for all commands – no instructions or training needed.

4. Easy to manage

The product advantages

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In fact its all about convenience… 2. Easy to install 1. Easy to buy

EVOKOs easy concept

3. Easy to use 4. Easy to manage

 Remote Management – use a centralized computer to: • Upgrade: Install new software on units • Update: Change settings on units • Monitor: See if any unit has lost its connection   No extra server or software means a minimal infringement on the IT environment Complete solution with full support and warranties from one provider

The product advantages

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In fact its all about convenience…

   Product out of the box leads into an manageable amount of effort & costs Easy setup and installation according to Evoko software package Intuitive booking process and prospects and the opportunity to report problems and statistics

The product advantages

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Great market references:

Evoko Room Manager has a great value offer compared to the competitors. The Simplicity Concept enables Evoko to have a feature rich product without adding complexity.

Evoko Room Manager Control, Facility & Visitor Management Systems Evoko Room Manager Control, Facility & Visitor Management Systems Meeting Room Managers Tablet & Web based Solutions

N.B. Cost excluding installation time which on average is c. 1 hour more than an Evoko Room Manager Price

Meeting Room Managers Tablet & Web basierte Lösungen

Complexity