Effective Meetings - Grant and Research Development
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Transcript Effective Meetings - Grant and Research Development
Region VI/VII Spring Meeting 2010
EFFECTIVE MEETINGS:
Producing Results
Rosemary Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
Christine Pacheco
Sr. Contract & Grant Administrator
University of New Mexico
School of Medicine
YouTube - Meaningless Meetings
Develop a purpose
Determine attendance
Conduct the meeting
Follow up with action items
Monitor action items
Conduct a good meeting?
What is the purpose of the meeting?
What outcomes are needed?
Is the meeting really necessary?
What key points should be addressed?
Are supporting documents needed?
Identify meeting place and time.
Create Your Roadmap - Agenda
Invite key players
Attendees should contribute
Prior to meeting:
◦ Notify attendees of purpose and desired
outcomes
◦ Set expectations with presenters
◦ Identify the note taker
Attendees – Who to Invite?
Start (and end) on time
Welcome and introduce participants
Ground rules
Review agenda and set priorities
Encourage discussion/feedback
Minutes will include results and action items only
Saturday Night Live - Meeting
Conducting the Meeting
Stay on topic and place other items in a
“parking lot”
Reach consensus and reiterate issues
Outline action items
◦ Deadlines and lead person
Debrief meeting
◦ Next meeting and topics?
◦ Meeting evaluation
Thank all participants and volunteers
Conducting the Meeting Continued
Distribute Meeting Minutes
◦ Within 2-3 days
◦ Include action items assignments
Follow up on Action Items
◦ Recognize timely progress
◦ Unfinished business
Meeting Evaluation
◦ Periodic review
Follow Up Items
California State University Fullerton, Dean of Students Office, “Running an Effective
Meeting”, 2008.
American Management Association International, “How to Identify Your Organization’s
Training Needs”, Chapter 12, p. 191-202, 2008.
Nonprofit World, “How to Be a Good Facilitator”, p. 26, Society for Nonprofit Organization,
Volume 26, Number 6.
“Effective Meeting Checklist”, Association Works, http://www.associationworks.com.
Leading Effective Meetings, “Meeting Leader Checklist”, ©1998 QuicKnowledge, Inc.
Board Meeting Evaluation Tools, Leadership Team Services, “Meeting Evaluation 1-4”,
©2007 Texas Association of School Boards.
CubeNews Video – Meaningless Meetings, http://www.youtube.com/watch?v=7cLa-9i4kQs
Saturday Night Live Video – Meetings, http://www.youtube.com/watch?v=32WjO7IiHpI
Internal Medicine – Office of Research, http://hsc.unm.edu/som/medicine/research/
References
Rosemary
Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
301-222-3621
[email protected]
http://www.labiomed.org
Christine
Pacheco
Sr. Contract & Grant Administrator
UNM Department of Internal Medicine
Office of Research
505-272-6330
[email protected]
http://hsc.unm.edu/som/medicine/research/
Thank you!