Transcript Effective Meetings - Grant and Research Development

Region VI/VII Spring Meeting 2010
EFFECTIVE MEETINGS:
Producing Results
Rosemary Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
Christine Pacheco
Sr. Contract & Grant Administrator
University of New Mexico
School of Medicine
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YouTube - Meaningless Meetings
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Develop a purpose
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Determine attendance
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Conduct the meeting
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Follow up with action items
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Monitor action items
Conduct a good meeting?
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What is the purpose of the meeting?
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What outcomes are needed?
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Is the meeting really necessary?
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What key points should be addressed?
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Are supporting documents needed?
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Identify meeting place and time.
Create Your Roadmap - Agenda
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Invite key players
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Attendees should contribute
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Prior to meeting:
◦ Notify attendees of purpose and desired
outcomes
◦ Set expectations with presenters
◦ Identify the note taker
Attendees – Who to Invite?
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Start (and end) on time
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Welcome and introduce participants
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Ground rules
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Review agenda and set priorities
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Encourage discussion/feedback
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Minutes will include results and action items only
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Saturday Night Live - Meeting
Conducting the Meeting

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Stay on topic and place other items in a
“parking lot”
Reach consensus and reiterate issues
Outline action items
◦ Deadlines and lead person
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Debrief meeting
◦ Next meeting and topics?
◦ Meeting evaluation

Thank all participants and volunteers
Conducting the Meeting Continued

Distribute Meeting Minutes
◦ Within 2-3 days
◦ Include action items assignments
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Follow up on Action Items
◦ Recognize timely progress
◦ Unfinished business
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Meeting Evaluation
◦ Periodic review
Follow Up Items

California State University Fullerton, Dean of Students Office, “Running an Effective
Meeting”, 2008.

American Management Association International, “How to Identify Your Organization’s
Training Needs”, Chapter 12, p. 191-202, 2008.

Nonprofit World, “How to Be a Good Facilitator”, p. 26, Society for Nonprofit Organization,
Volume 26, Number 6.

“Effective Meeting Checklist”, Association Works, http://www.associationworks.com.

Leading Effective Meetings, “Meeting Leader Checklist”, ©1998 QuicKnowledge, Inc.

Board Meeting Evaluation Tools, Leadership Team Services, “Meeting Evaluation 1-4”,
©2007 Texas Association of School Boards.
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CubeNews Video – Meaningless Meetings, http://www.youtube.com/watch?v=7cLa-9i4kQs
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Saturday Night Live Video – Meetings, http://www.youtube.com/watch?v=32WjO7IiHpI
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Internal Medicine – Office of Research, http://hsc.unm.edu/som/medicine/research/
References
Rosemary
Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
301-222-3621
[email protected]
http://www.labiomed.org
Christine
Pacheco
Sr. Contract & Grant Administrator
UNM Department of Internal Medicine
Office of Research
505-272-6330
[email protected]
http://hsc.unm.edu/som/medicine/research/
Thank you!