Transcript Power Point

Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Special Education Data on Tour…
Communication is Critical for Reporting
Special Ed Data to PennData & PIMS…
Congruency Matters for Future Funding!
Special Education Data on Tour…
Tom Corbett, Governor
•
Reporting Process
Procedures Review
PIMS Manual 2011-12 Changes
Submission Procedures
Edit Checks
Helpful Hints
Resources
11:00 – 11:45
–
•
PennData Resource Guide 2011-12 – Sue Copella
10:15 – 10:30 – Break
10:30 – 11:00 – IU Data Managers
–
–
–
–
•
Welcome – Jodi Rissinger
Overview – Pat Hozella
Agenda Review/Objectives – Jodi Rissinger
9:45 – 10:15 – Jodi Rissinger
–
–
–
•
•
Agenda
9:15 – 9:45
–
•
Ronald J. Tomalis, Secretary of Education
9:00 – 9:15
–
–
–
•
▪
Regional Planning Meeting with IU
11:45 – 12:00
–
Next Steps - Jodi
www.education.state.pa.us
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Objectives
Participants will review and discuss the
requirements for timely and accurate submission
of special education student data and resulting
impacts on:
• Federal IDEA funding
• State Performance Plan/Annual Performance
Report/Special Education Data Report Targets
• Compliance Monitoring/Corrective Action and LEA
Determinations
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Questions
• If you have questions throughout the
presentation, please write them down and
provide them to your downlink facilitator to
email to [email protected]
• .
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PennData Info
• Training materials will be available in the
2011 Training Folder located on the PennData
website at the following URL http://penndata.hbg.psu.edu
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
New to PennData for 11-12
– Name Suffix
– PASA Participation
• blank if not taking PASA
• 03 if taking by identified grade levels
– Parent/Guardian Address information
•
•
•
•
Address 1
Address 2
City
Zip
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Revisions to Data Items
– PASecureID – now required in PennData
– Ethnicity – must use 7 federal race categories:
Hispanic/Latino
American Indian or Alaska
Native
Asian
Black or African American
Native Hawaiian or Other
Pacific Islander
White
Multi-Racial
A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or origin, regardless of race. Refers to Hispanic and/or
Latino.
A person having origins in any of the original peoples of North and South
America (including Central America) and who maintains tribal affiliation or
community attachment. (Does not include persons of Hispanic/Latino
ethnicity.)
A person having origins in any of the original peoples of the Far East,
Southeast Asia, or the Indian subcontinent. This includes, for example,
Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine
Islands, Thailand, and Vietnam. (Does not include persons of
Hispanic/Latino ethnicity.)
A person having origins in any of the Black racial groups of Africa. (Does
not include persons of Hispanic/Latino ethnicity.)
A person having origins in any of the original peoples of Hawaii, Guam,
Samoa, or the Pacific Islands. (Does not include persons of Hispanic/Latino
ethnicity.)
A person having origins in any of the original peoples of Europe, the Middle
East, or North Africa. (Does not include persons of Hispanic/Latino
ethnicity.)
A person having origins in two or more of the five race categories listed
immediately above. (Does not include persons of Hispanic/Latino ethnicity.)
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Changes to Data Items 11-12
– Name fields – hyphens and apostrophes are permitted in the
name fields (first and last name)
– Gender – now report as M-Male; F-Female
– Date – all dates by ISO format – yyyymmdd
– LEP
– 01 = LEP;
– 99 = not LEP (99 was previously 02)
– 1306 – will be reported by the District of Residence
– Equitable Participation Service Plan (Unilateral Parental
Placement in Private School) – Typically IU will add these
students into the PennData/PIMS file. If a student is Dually
Enrolled, the district would include the student in the same
manner as any other public school enrollment since the student is
enrolled in public school and has an IEP.
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PIMS Revisions 2011-12
• Education Services and Special Education Events
templates have been eliminated for 11-12 SY
• New for 11-12 is the addition of a Student Snapshot
template – mirror of Student including 12/1/2011 as the
snapshot date.
Student
Student Snapshot – 12/1/2011
Special Education Snapshot
• Data verification
• File submission
– Timelines
• Cognos Reporting
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Special Ed Funding
(Based on 12/1 Child Count)
• Currently, PIMS is not attached to your special
education funding.
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
This is why…
• In April 2011 we reviewed Congruency of data
between PennData 12/1/10 and PIMS 12/1/10:
• 12/1/10 – PennData (ID Match Only) 269,881
• 12/1/10 – PIMS (ID Match Only) 251,770
– Missing 18,111 Students = $20,897,733.59 LOSS to IUs
(Ultimately a loss to LEAs)
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
This is why…
• In July 2011 we gave you an opportunity to correct
the inconsistencies with an updated submission:
•
•
12/1/10 – Updated PennData (ID Match Only) 270,873
7/15/11 Updated 12/1– PIMS (ID Match Only) 254,458
–
Missing 16,415 Students = $18,965,993.87 LOSS to IUs (Ultimately
a loss to LEAs)
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
What Happens Next?
•
•
•
•
•
•
•
Data Verification
Congruency Checks
Sign Off – LEA/IU
Preparation of Federal Reports (EDFacts)
Submission of EDFacts Files
Federal Verification & Flags
Determinations
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
Current PennData
Process
LEA
www.education.state.pa.us
Current PIMS
Process
LEA
IU
New Special Ed
Data Process
LEA
IU
PIMS
PSDC
LEA
PDE
PDE
USDE
USDE
PIMS
PDE
USDE
CRITICAL REQUIREMENT – TIMELY & ACCURATE DATA TO USDE!
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
PIMS Reporting Coordination
• Communication with LEA Special Education
Office is imperative as PennData is the official
federal reporting mechanism.
• How PennData information is compared to the
PIMS special education data for verification/
accuracy/congruency of data
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
IU Role & Responsibilities
• IU PennData Managers will remain involved in the
Data Submission/Verification for Special Education
Reporting including:
–
–
–
–
–
–
–
–
Collect Special Ed Data (Child Count & Aggregate Tables) from LEAs
Review for Duplicates across IU Region
Review for errors and edit checks
Problem solve issues within LEA data systems
Maintain Superintendent/Special Ed Director Sign-off of Data Accuracy
Prepare file for LEA for PIMS Upload
Work with LEAs to review Congruency
Work with State Data Manager as liaison for Special Education Data
related issues and information dissemination
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Validation Requirements for 12/1 Count - Penn Data
– Current IEP not greater than one year old as of
12/1
– Building Name – Actual Name of Building
– Location Code (EdNA School/Branch Code)
– Service Provider – AUN of the LEA/Facility
providing special education services. If District of
Residence provides the services then leave this
field blank
– Educational Environment v. Educational
Environment Percent
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Other Critical Considerations
– Validation is critical to ensure accurate reporting
– Data System Compliance
– The data reported in December and July should be
reflective of the IEP of the Student on 12/1 of the
current school year.
– LEAs are responsible for providing the IU with
data files including all students receiving special
education services during the current year to
comply with 12/1 and end of year Table
submissions.
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Other Critical Considerations
– LEAs are required to review and respond in a timely manner to
verification reports including, but not limited to – percent change
flags, duplicate reports, error reports, edit checks, sign-off
requests, etc.
– LEAs are responsible for maintaining their final 12/1 and end of
year approved file submission.
• Audits
• Special Ed Data Report Review
• Compliance Monitoring
– Remember, the data you submit today will be displayed publicly
in the future – is it accurate, will your Superintendent be happy
when he/she sees it in the newspaper?
http://penndata.hbg.psu.edu/BSEReports/AboutSPP.aspx
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
www.education.state.pa.us
Resources
PennData/APS schools - http://penndata.hbg.psu.edu/
Special Education Data Reports http://penndata.hbg.psu.edu/BSEReports/AboutSPP.aspx
Pennsylvania Department of Education - http://www.education.state.pa.us
EdNA – http://edna.ed.state.pa.us/aun_listing.asp
Pennsylvania Information Management System http://www.portal.state.pa.us/portal/server.pt/directory/pims_manuals/
PaTTAN - http://www.pattan.net
Managing an identity crisis form guide to implementing new federal race and
ethnicity categories – http://nces.ed.gov/pubs2008/2008802.pdf
PAsecureID – www.education.state.pa.us – login to PAPortal – need user id.
PDE fast factshttp://www.pde.state.pa.us/portal/server.pt/community/fast_facts%2C_data_and_stat
s_for_news_media/17426
Special Education Data on Tour…
Tom Corbett, Governor
▪
Ronald J. Tomalis, Secretary of Education
Questions?
www.education.state.pa.us