Transcript Minor Modification Procedures

Minor Modification Procedures
Faculty Graduate Deans’ Office (FGO)
Information Session
October 31, 2013
Erin McMahon
Governance & Policy Officer
Where to Start
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Definition & Proposal Chart
• Minor changes to existing graduate programs
• Graduate units initiate proposals
o Complete Minor Modification Chart is available online:
www.sgs.utoronto.ca/facultyandstaff/Pages/Minor-Modifications-and-Procedures.aspx
o Some proposal types requires initial consultation with the Office of the
Vice-Provost, Academic Programs
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Governance Forms & Proposal Types
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Governance Form A
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Governance Form B
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Changes to Courses (renaming, renumbering, deactivating, etc.)
Governance Form C
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Changes to Programs (admissions, requirements, timing, names, etc.)
Changes to Courses (new courses, grading scale, weight, etc.)
Governance Form D
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Changes to Collaborative Programs (adding/removing programs)
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Your Role
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First point of contact for graduate units developing proposals
Advising on procedures and approvals for Major and Minor Modifications
Receiving and tracking proposals that have been approved at the unit
Posting and managing Minor Modifications proposals on the GCT
Consulting with SGS on more complex proposals to assist units
Working with units to implement any required SGS feedback
Preparing proposals and other materials for Faculty Council and
delegated committee meetings
• Tracking and updating approvals at the Faculty level
• Updating the GCT and implementing changes for approved proposals
For reference: Minor Modifications: Principles for Graduate Governance Review
www.sgs.utoronto.ca/facultyandstaff/Pages/Minor-Modifications-Principles.aspx
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Graduate Curriculum Tracker (GCT)
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Graduate unit approves proposal, then FGO posts to GCT (1 to 2
weeks prior to Faculty Council meeting).
Postings should be complete, i.e., include an SGS Calendar entry if
required, and consultations are noted where appropriate.
Searchable Field,
please use clear and
descriptive language
i.e. exact course #
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2012-13 Statistics
Faculty
Minor Modifications Posted
Arts & Science
OISE
Applied Science & Engineering
Medicine
UTSC
Music
Rotman
Information
Social Work
Nursing
Forestry
UTM
Architecture
Kinesiology & Physical Education
Law
Dentistry
Pharmacy
Dalla Lana
200
82
44
36
22
21
21
17
12
10
5
5
3
2
2
1
1
N/A (est. July 1, 2013)
Total = 484
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SGS’s Role
Who We Are:
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The Governance & Policy Officer reviews all minor modifications.
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The Director reviews all Governance Form As, and more complex proposals
are circulated for further review at SGS (Coordinator, Vice-Dean Programs,
Student Service Officers, etc.).
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All proposals with a retroactive effective date are strictly exceptions
approved by the Vice-Dean Programs.
What is the Focus of the Review:
• Consistent with SGS regulations/guidelines/policies (grading, courses, etc.)
• Clear language and an academic rationale
• Does not duplicate or confuse other courses, programs, etc.
For reference: Minor Modifications: Principles for Graduate Governance Review
www.sgs.utoronto.ca/facultyandstaff/Pages/Minor-Modifications-Principles.aspx
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Final Approval & Implementation
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SGS sends email with comments/suggestions/feedback.
FGO confirms when any necessary changes have been made to
proposal—keep original GCT posting and upload a new version of the
proposal form by clicking revise.
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FGO updates Faculty Council final approval date.
SGS staff implements changes (ROSI, SGS Calendar, UPI, memo, etc.)
Graduate units update website and handbooks, and advertise as
applicable.
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Updates to 2013-14 Forms
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Forms will not be converted to fillable PDF file.
Specific Updates:
• Governance Form A
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Governance Form B
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No ROSI forms required
Governance Form C
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Added: EFT option and Renaming Concentration
No ROSI form, new fields to replace necessary ROSI info (SWS)
eLearning Guidelines and Online Learning Indicator for ROSI
FCE weight
Governance Form D
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No changes
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Questions & Contact Info
Erin McMahon, Governance & Policy Officer
[email protected]
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Reviews and advises FGOs on all Minor Modifications
Emma Thacker, Governance & Policy Coordinator
[email protected]
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Reviews and advises FGOs on Major proposals (and some Minor Modifications) to graduate
programs
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Provides advice and guidance on graduate policies, regulations, and guidelines
Jane Alderdice, Director, Quality Assurance & Governance
[email protected]
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Reviews and advises on academic aspects of New Program proposals and Major Modifications, in
conjunction with Vice-Dean, Programs
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Advises on complex Minor Modifications
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Responds to complex questions on policies and regulations
Elizabeth Smyth, Vice-Dean, Programs
[email protected]
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Oversight and consultation
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