GOLDEN EMPIRE COUNCIL BOY SCOUTS OF AMERICA

• RECHARTERING

IMPORTANT THINGS TO REMEMBER YOUTH PROTECTION TRAINING MUST BE TAKING BY ALL ADULTS.

(Applications will not be processed )

NATIONAL HELP NUMBER

1-972-580-2489

Table of Contents

Rechartering Getting Started Checklist for Rechartering

WELCOME TO RECHARTERING

Getting Started

•

Congratulations, you have been selected as the Online Recharter Processor for your unit.

• • • The Online Rechartering process is great because you’ll be in complete control of your information - which ensures that it’ll be correct, and you can do it from home or office, anytime that it’s convenient for you. It’s a secure and easy-to-use application.

Now that you have been selected, you must attend the Online Recharter Training session at your

October Roundtable

. During this training session, you will receive more information and help on how to log on and process your charter.

Beginning

October 1st

, the Online Recharter access will open.

The recharter must be submitted, signed and delivered to the Council office with payment by

December 1, 2014 Please contact your District Commissioner for your Districts turn in night and location.

•

Here is what you’ll need to get started:

• www.Scouting.org

• Your Recharter Access Code: (This code changes every year) • A Unit Roster (can be obtained from your Unit Advancement Processor, Unit Leader, Committee Chair and Charter Representive) • Applications (for new members) • • • Once you have logged onto the Online Rechartering web site.

–

Select First-time user

and enter the unit access code.

– Select the unit type and enter the unit four-digit number. (ex:70 will be 0070) – Create a password as instructed.

– Complete the information requested on each screen.

Note: You can stop at anytime, log off the system, and begin again where you left off by reentering your access code and password.

Important Things to Remember before Rechartering

• Charters are considered on time when turned by 12/1/2014. • The posting process does not start until after January 1, 2015 • It takes about 2 to 3 months to complete the posting process. (The more mistakes I encounter the longer it takes.) • Use ONLY legal names on applications.

NO NICK NAMES PLEASE!

• The Rechartering window closes March 1, 2015. You can not log into the system after that date.

• Once you have submitted your information, you can no longer log into the Recharter System.

Make sure all Adult applications are complete:

– Signature of the Committee Chair – Signature of the Charter Representative – Social Security number – A position – Question #6 must be answered.

– A Disclosure Form – Copy of Youth Protection Certificate

Adult Application

Please make sure all highlighted areas are completed.

All Adults Applications must have a

Social Security number

or it will NOT be processed Please make sure these questions are answered.

Please enter a Position here.

Please make sure the Committee Chair & Charter Rep sign here.

The Disclosure Form

This form must be attached to the adult application

Youth Protection Certificate

FREQUENT MISTAKES IN RECHARTERING

Printing the Draft Copy

DRAFT VERSION: This is a draft report only and cannot be used for charter renewal. You must Submit this unit to obtain the final version of the Charter Renewal Application

Please complete the posting process and print the finally copy.

Person Changing

Original Name Bryan Daniel New Name Bob Kurtz Never put someone else information into an existing person’s registration, please add them as NEW!

Note: Do not change the record of an existing person by inserting another person’s information.

Transfers at Recharter

During the Recharter period everyone is consider new. There are NO TRANSFERS!!!!!

Name Changing

Please Do Not remove middle names!

If a name is misspelled or incorrect, please make corrections on the final printout in

RED INK!!!!

Note: Removing middle names is a waste of time, this does not effect our records.

This is used only for changing the

last name

of someone newly married, adopted or legally changing their name.

• • • • • • • –

No signatures or incorrect signatures on adult applications and Recharter

.

Adult applications should have the Committee Chair and Charter Reps signature.

– Recharter should have Executive Officer (IH) and the Unit Leader signature.

–

No fee or wrong amount attached.

Remember NO ONE is a transfer at Recharter time.

.

–

Applications missing.

Make sure there are applications for everyone listed on the front of the Recharter.

–

Incomplete Applications.

Adults missing Social Security number, and not answering Question #6.

b. Youth missing parent information (important especially for Tiger cubs), also missing birthdates.

Adding New Members

• The application form(s) for new adult/youth member(s) must be submitted with the UCRS Charter Renewal Package.

Signatures and Fees

Signature of the Executive Office goes here. Check to make sure the fees are correct. Make check payable to: Golden Empire Council or GEC

Signature of Unit Leader goes here.

Please make sure the Contact information is completed.

• Make sure to check your completed Recharter, to make sure all people that need Youth Protection John Doe

• If you have questions please contact your District Executive.

Golden Empire Council 251 Commerce Circle Sacramento, CA 95815 916-929-1417 www.gec-bsa.org