Transcript Rechartering Your Scouting Unit

A Workshop For
Laurel Highlands Council
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Welcome
Recharter terminology
Key points for 2012-13
Unit Recharter Plan
Using Internet Rechartering to update your
unit roster
Wrap-up
Thank you for being here!
Let’s be sure we’re all on the
same page for some terms we
will use to talk about recharter
To save time, we will use the following terms
without further explanation:
 UNIT – a Pack, Troop, Team, or Crew
 CHARTERED ORGANIZATION – organization
desiring use BSA programs to serve youth
 CHARTER AGREEMENT – agreement between
BSA and a chartered organization that allows
it to use a BSA program
 UNIT LEADER – top direct contact leader –
Cubmaster, Scoutmaster, Coach, Advisor,
Skipper
Issued by BSA after a charter agreement is
executed with a chartered organization
 Creates one unit using a specific BSA program
(e.g., a Cub Scout pack) owned by the
chartered organization
 Renewal process at the end of the initial term
is called “recharter”
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Important things everyone –
first timer or Baden-Powell’s
first cousin – needs to know
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Applications
Deadlines
Fees
Recharter Requirements
Youth Member Requirements
Adult Leader Requirements
Adult Training Requirement
Internet Rechartering
Social Security Number entry
Paperwork requirements
Journey to Excellence
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Missing or incorrect applications were a top
cause for rejected recharters in 2011-12
If a youth or adult is not listed on the current unit
roster, an original application MUST be on file to
add him/her at recharter
◦ Hint: use Internet Advancement to obtain current roster
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All blanks on the application must be filled in
All signatures must be in ink – no photocopies!
Adult applications must include criminal
background authorization form and proof of YPT
completed within last 24 months of application
effective date (supply photocopy of training card)
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Last year, about 25% of all recharters were
late!
Late recharters waste a lot of volunteer time
and staff time that cannot be used to provide
Scouting program to youth.
All recharters are due by the 15th of the
month during which they expire
Set a good example to your unit’s youth!
If adults don’t respect rules, what message does that
send to our youth?
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BSA membership fee remains at $15 in 2012-13
◦ No BSA membership fee charged for Executive Officer /
Institution Head, Tiger Cub Adult Partner and
ScoutParent unless also registered in another position
Boys Life does not change
The Laurel Highlands Council charges $1 per CS
and $1.50 for BS and Venturers to defray cost of
accident insurance
◦ Charged once per person, regardless of number of
registered positions
◦ Not charged to Exec. Officer and ScoutParents unless
registered in another position in the unit
◦ Not charged to LDS unit because the Church self-insures
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Unit Charter Fee is $40 for each unit
In order to recharter, a unit must have:
 A chartered organization
 An active Scouting program
 At least minimum number of adult leaders
 At least minimum number of youth members
If any requirement is not met, you must fix it
before the unit can be rechartered.
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A unit must have at least five youth members
◦ Exception: LDS units must have at least three youth
members
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At least two youth members must pay BSA
registration fees in the unit (“primary” members”)
Approval of the Scout Executive is required◦ If the unit has fewer than 5 youth members
◦ If the unit has more than 100 youth members
◦ If the unit has fewer than 5 “primary” youth members
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To avoid approval delays, we recommend that all
units have at least 5 “primary” youth members
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Every unit must have
1 Executive Officer (C.O. head)
1 Chartered Organization Representative
1 Committee Chair
2 or more Committee Members at least 21 years of
age
◦ 1 unit leader (Cubmaster, Scoutmaster, etc.)
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Every Cub Scout pack must have at least one
Den Leader (DL, TL, or WL)
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The above requirements are absolute minimums.
Units should strive to have as many leaders as
possible to share the work of running the unit.
Units should have assistant leaders for unit
leader and all Den Leaders to strengthen “twodeep” leadership and to allow activities to
proceed if the leader is unavailable.
All unit leaders and assistants and Den Leaders
and assistants should be trained for their
positions within 6 months to help them deliver
the best possible program to the youth.
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Generally, an adult can hold only one registered
leader position in each unit
◦ Example: a Cubmaster cannot be a Den Leader
◦ Example: a Comm. Member cannot be a Den Leader
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These are the only exceptions:
◦ Exec. Officer also can be Chartered Org. Rep., AND
either Comm. Chair or Comm. Member AND ScoutParent
Unit Coordinator
◦ Chartered Org. Rep. also can be either Comm. Chair or
Comm. Member AND ScoutParent Unit Coordinator
◦ Comm. Chair OR Comm. Member also can be
ScoutParent Unit Coordinator
Remember, MORE LEADERS involved means less
work for each leader – try to have one person for
each position!
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Keep these rules in mind and DON’T LET
INTERNET RECHARTERING CONFUSE YOU
I. R. allows six positions for adults! Why?
◦ Exec. Officer could have four registered positions –
EO, COR, CC (or CM), and SPC
◦ I.R. also includes two non-registered positions –
Tiger Cub Adult Partner and ScoutParent – in its
position list
◦ So, an Exec. Officer could have six positions in I.R.
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During validation in Stages 2 and 3, I.R. will
show errors if you register an adult in too
many positions
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Every adult leader must have completed
Youth Protection Training within 2 years prior
to the effective date of the new charter
◦ Effective date is the day after the current charter
expires in most cases
◦ All new applicants must complete YPT within 30
days after application is turned in
◦ YPT must be appropriate for the Scouting program
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For renewing members, check MyScouting’s
“Training Validation” for each member
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Use MyScouting’s Training Validation to check
any adult’s YPT training date
Internet Rechartering now shows YPT status of
all adults currently on the roster
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When updating adult members record, please
ensure that all have valid e-mail addresses
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Each adult must provide a Social Security #;
used for criminal background check
Unit cannot enter SSNs or keep copy of “Local
Council Copy” that shows SSN
Council staff must enter SSN from application
The following paperwork is required when turning
in your recharter:
 Updated recharter roster signed by chartered
organization executive officer and unit leader
◦ TURN IN ALL PAGES PRINTED OUT BY INTERNET
RECHARTERING!
◦ COMPLETE OVERFLOW PAGES ONLY FOR MANUAL
RECHARTER
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Completed applications for all youth and adults
added to the roster
Accident Insurance Information Form
Payment payable to LHC-BSA
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Replaces Centennial Quality Award
Requirements are evaluated based on the
unit’s recharter date
Unit can qualify at Bronze, Silver or Gold
levels by meeting established goals
One form to turn in at recharter time instead
of two used in CQU
Form available in recharter packet or at
www.scouting.org/scoutsource/Commissioners/Journey.aspx