Transcript Welcome to the Florida Atlantic University Online

Welcome to the
Florida Atlantic University
Online Employment System
for
FAU Applicants
Click on your mouse to go to the next slide
or in Full Screen mode (right-click & select Full Screen)
click on the
at the bottom of each page.
To go back a slide, click on the
. Click on
to Exit.
If you have questions, or require special accommodations please call the Department of Human Resources
or email [email protected]
Voice or TTY (561) 297-3058
Getting Started
After reviewing this tutorial, you will be able to use the system to:
•
1)
Learn about opportunities at FAU
•
2)
Create an application for employment
•
3)
Apply for specific position(s). If more than one position with the
same title is listed, and you want to be considered for all of them,
you must apply for each individual position number. Applying for
only one will not make you eligible for all of the same title.
•
4)
Attach a resume or other documents to your application for
each position
•
5)
Log in to the site to view your status for each position to which
you have applied
Items To Gather BEFORE
Beginning Your Application
Your complete education, reference, and employment information.
An electronic copy of any documents (such as a resume, cover letter,
list of references) you wish to attach to your application.
You can only upload files that are Microsoft Word or PDF
documents (by browsing your computer and selecting the file name).
If you are using WordPerfect, or any other editor that is not Microsoft
Word, you must copy and paste into the “Text” area, or you can type
into the “Text” area directly. If you copy and paste, there is a chance
you will lose any formatting done in the tool you are copying from.
Helpful Hints:
•
Do not use your browser's "Back", "Forward" or "Refresh" buttons to
navigate the site. This may cause unexpected results, including loss
of data or being logged out of the system. Please use the navigational
buttons within the site.
•
To protect the security of your data, the system will log you out if it
detects no activity for 60 minutes. This will cause ALL the data you
entered during that session to be lost. Please do not leave your
computer for more than 60 minutes while completing your application
for employment.
•
If you have already created a user name for Florida Atlantic University,
please login using your existing user name.
Now, You’re Ready To Begin The Tutorial!
Frequently Asked Questions
•
Q) Where do I begin?
•
A) To begin the application process, please select a user name and password that you will easily remember. You
should write down your user name and password. You will need it to apply for other positions or check the status
of your application the next time you visit the site.
•
Q) What if I have already created an application?
•
A) If you have already created an application with the online employment system and wish to update your
information, please click on “LOGIN” (on the left) and enter with the user name and password that you used when
you created your application.
•
Q) What information will I be asked to provide?
•
A) You will be asked to provide personal information such as name, address, phone number, etc. You will also be
asked to provide information about your education and previous employment (at least the last 5 years, the more if
possible), as well as contact information regarding your employment history and references. Please gather this
information before beginning the application.
•
Q) What if I do not have a Social Security Number?
•
A) If you do not have a social security number or if you have concerns about providing your number, please contact
the Human Resources Department.
•
Q) What if I am not ready to fill out the application at this time?
•
A) If you do not want to complete the application at this time, please click “CANCEL’ at the bottom of the page.
•
Q) Do I have to fill out an application?
•
A) Everyone who applies for a position is required to create an application which includes certain information. Any
required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to
effectively evaluate your skills, abilities, experience, and qualifications.
•
Q) What if I want to submit a resume?
•
A) You will be able to submit a resume each time you apply for a position. There will be directions prompting you how
and when to attach your resume. Please note that attaching a resume does not substitute for completing the
application form. You can only upload files that are Microsoft Word or PDF documents (by browsing your
computer and selecting the file name).
•
Q) How do I save my application?
•
A) You must click SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE to save the information you
have entered. If you close your browser prior to clicking SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON
THIS PAGE your application and account will be saved, but you will lose the information on the last page that was not
saved.
•
Q) Can I copy selected information from another electronic document?
•
A) Yes: for example, you can copy and paste the information from a Microsoft Word document directly into the
appropriate fields in the application form.
•
Q) My document was created on a Mac, what do I need to do?
•
A) If you need assistance with converting files from Mac to PC, please visit the following web page, created by the
National Teacher Training Institute:
http://www.thirteen.org/edonline/ntti/resources/workshops/digital_file/pdfs/moving_files.pdf
Choosing Your Application Type
To begin the application process, you will be asked to select a user name
and password that you will easily remember. You should write down your
user name and password. You will need it to apply for other positions or
check the status of your application the next time you visit the site.
•
1)
Click on Create Application
•
2)
Choose type of application: (click on corresponding radio button)
a.
Support Personnel (SP) and Temporary
Positions Application
b.
Faculty, Administrative, Managerial and
Professional (AMP) Position Application
•
3)
Click “GO”.
•
4)
Questions with asterisks next to them are required questions and must be
answered to continue to the next screen.
FAU ONLINE EMPLOYMENT TRACKING SYSTEM
All newly hired employees will be required to successfully pass a police background check.
FAU requires participation in direct deposit for all employees.
CREATE APPLICATION
You can Search
Postings prior to
creating
application
You can
LOGIN if you
already have
a User Name
and
Password
Click the CREATE
APPLICATON link to
select a User Name
and Password and
create your application
CREATE APPLICATION
Select
appropriate
type of
application by
clicking on
Radio Button
After selecting application type - Click GO
Or click here to CANCEL
CREATING YOUR LOGIN ID
Scroll down and enter Social Security Number, User Name and Password.
Please select a user name and password that you will easily remember. You should write down
your user name and password. You will need it to apply for other positions or check the status
of your application the next time you visit the site.
Enter SS#
Create USER NAME
Click
Continue
button to go
to the next
page
Create a password – you will type this
word twice, but only *** will appear to
protect your security
STOP
Remembe
r your
User
Name and
Password
Creating Your Login ID (cont.)
•
What if I forget my password?
Before beginning your application, you will be asked to enter a question and answer that only you
know.
If you forget your password when returning to the site, the system will reset it once you answer
the question correctly.
The question and answer will not be part of your employment application.
The question and answer is case-sensitive.
Type in a Question
to which you will
easily remember
the answer
Click SAVE
AND
CONTINUE
TO NEXT
Type the
answer
here
Creating Your Application
This process consists of several separate “screens/pages” of information.
Each page will also have information that you may need to “scroll down” to access.
SCROLL DOWN to
access information
Enter Personal Information
Name, address, etc.
Questions with asterisks * next to them
are required questions and must be
answered to continue to the next screen
Creating Your Application (cont)
Be sure to SAVE your work (Options listed at the bottom of each screen)
You may quit the application process at any time by clicking the “EXIT” button,
however NONE of your data will be saved
You may quit the
application process
at any time by
clicking the “EXIT”
button, however
NONE of your data
will be saved
Once you have completed
a section, click SAVE
AND CONTINUE TO NEXT
ERROR MESSAGES
If you’ve forgotten to complete any “required fields,” you will get an error message in red at the
top of the page. The “required fields” that you need to complete will be highlighted in yellow.
If you’ve forgotten to
complete any “required
fields” you will get an
error message at the top
of the page.
Required Fields that you need to
complete will be highlighted in yellow
Once you have corrected each question, click
SAVE AND CONTINUE TO NEXT
at the bottom of the screen to proceed to the next section.
BACKGROUND INFORMATION
Note: A “YES” answer to these questions will not automatically bar you from consideration.
The nature, job-relatedness, severity and date of the offence in relation to the position
for which you are applying are considered.
Failure to answer truthfully will be grounds to refuse or terminate employment.
Criminal History
Scroll Down then
Save when finished
↓
VOLUNTARY INFORMATION
•
•
•
This screen is the Voluntary Demographic Data screen. The information in this section is
voluntary, but is greatly appreciated – your information will remain anonymous and is used
for reporting purposes only.
The Voluntary Demographic Data that you enter on this screen will have absolutely no
bearing on any employment-related decision.
When ready, click the SAVE AND CONTINUE TO NEXT button to continue your application.
Enter Information
(optional)
Click on
Save and Continue to Next
EDUCATION
Click on down arrow and select
Highest level of education
EDUCATION (cont)
Complete Education Information
Scroll Down and
Save when finished
↓
EMPLOYMENT (Click Add New Entry to enter Job History)
If you do not have complete access to this information, please gather it before beginning this process
You may enter more
than ten years in
order to show
additional
experience which
may be helpful.
Click on ADD NEW ENTRY
To enter Job History Information
EMPLOYMENT (cont) - Enter Job Information
Enter Job History
(work experience)
beginning with most current
EMPLOYMENT (cont) - Click on ADD ENTRY after each job entry
Click on ADD ENTRY
after each separate
job is entered
EMPLOYMENT HISTORY - Each Record (Job History Entry) will be listed
EACH JOB YOU LIST WILL
SHOW ON THIS PAGE
ADDITIONAL INFORMATION (Licensure, Registration, Certificate, etc.)
Enter additional information
(Licensure, Registration, Certificates, etc.)
Please enter how your heard
of this position
REMINDER –SAVE YOUR WORK
Check appropriate radio button
concerning employment records of
employees in public positions
Don’t forget to click on
SAVE AND CONTINUE TO NEXT
MILITARY SERVICE INFORMATION & PUBLIC RECORDS DISCLOSURE
Enter Military Information
Scroll Down and
Save when finished
↓
APPLICANT STATUS
Prior to checking the on-line consent box and continuing, you can Scroll Down and review your
application information.
If you need to make changes to your application, click on Edit My Information.
View Application
and Print Copy
EDIT APPLICATION
INFORMATION
Online ‘CONSENT’ Form – Read, Check Box and click CONTINUE
You will electronically
“sign” your application by
checking the box on the left
and clicking
Save and Continue
ON-LINE “CONSENT” FORM (cont) – CLICK COMFIRM
TO CONFIRM INITIAL APPLICATION OR CHANGE TO APPLICATION
Click on CONFIRM
APPLICATION SIGNATURE
YOU WILL ONLY SIGN AN ACTUAL PAPER COPY OF YOUR
APPLICATION IF YOU ARE HIRED.
NOTE: at the bottom of the application
view screen you will notice a place for
your signature.
You will only sign an actual paper copy
of your application if you are hired.
You are now ready to apply for a position - APPLICATION STATUS
If you already applied for a position it would show here.
To apply for a position, click on SEARCH POSTINGS on the left.
Search Postings
If you already applied for
any positions, table
would show here
Important:
For your application to be reviewed, you must apply to each specific position
(position number) you are interested in.
To verify whether you have successfully applied to a specific position, please
click APPLICATION STATUS on the left.
SEARCH POSTINGS – Click on SEARCH to view all open postings
To View All
Open Positions
Click on SEARCH
You may also search by:
Classification/Title – Position Type - College/Department
by Clicking on the DOWN ARROW
SEARCH RESULTS
Click on VIEW to view position details and/or apply to position
Position #
Job
Closing Date
Position Type
Department
Click VIEW
To View
Position
Details
If more than one position with the same
title is listed, and you want to be
considered for all of them, you must
apply for each individual position
number. Applying for only one will not
make you eligible for all of the same
title.
JOB DETAIL Screen – Click on APPLY FOR THIS POSTING to apply for position
To apply for this position, Click on
APPLY FOR THIS POSITION
Position details are listed here
To edit your application BEFORE APPLYING FOR A POSITION,
click on “MANAGE APPLICATIONS” on the left hand side of the margin.
To EDIT your application BEFORE APPLYING
Click on “MANAGE APPLICATIONS”
CONFIRM
You have not completed applying for this position until you receive a confirmation number.
Once you finish attaching documents, you will not be allowed to attach more documents.
You will be prompted if they are required for a position.
If you are sure you have finished attaching all documents for this Posting click on YES.
Click YES
YOUR APPLICATION HAS BEEN SUBMITTED
Write Down Your CONFIRMATION NUMBER for future reference
CONGRATULATIONS!
You’ve just applied for a position.
Please write down your confirmation
number.
Click “OK” and you can see the
positions for which you have applied.
(APPLICATION STATUS)
APPLICATION STATUS – Table lists Positions You Have Applied For
To remove your
application from
a position, click
on Withdraw
Application link.
Positions
Applied
For
Date You
applied
If you withdraw
your application,
YOU WILL NOT
be able to apply
for the same
position again.
SEARCH RESULTS – To EDIT YOUR APPLICATION
To edit your application before applying for a position,
click on “MANAGE APPLICATIONS” on the left hand side of the margin.
The screen instructions say click on Edit Application, but you need to click on
MANAGE APPLICATIONS to get to the Edit function.
MANAGE APPLICATIONS
CHOOSE APPLICATION
EDIT or CREATE DIFFERENT TYPE OF APPLICATION
Support Personnel (SP) and Temporary Positions Application
Faculty, Administrative, Managerial and Professional (AMP) Positions
From this screen you can either EDIT an application that you have already created or
you may complete ”CREATE” a different application type.
EDIT
Current Type
To Create “New” Different
Type of Application
Click GO
ATTACH DOCUMENTS - RESUME OR COVER LETTER, etc.
Some positions will ask for you to attach a resume, cover letter, references or other documents to your
application. There will be directions prompting you how and when to attach your documents. Please
note that attaching a resume does not substitute for completing the application form. You can only
upload files that are Microsoft Word or PDF documents (by browsing your computer and selecting
the file name). If you are using WordPerfect, or any other editor that is not Microsoft Word, you must
copy and paste into the “Text” area, or you can type into the “Text” area directly. If you copy and
paste, there is a chance you will lose any formatting done in the tool you are copying from.
ATTACH DOCUMENTS - RESUME OR COVER LETTER (cont)
Click on “Attach” for document type you want to attach.
Click on ATTACH for
each type of
Document you
want to attach.
ATTACH DOCUMENTS - RESUME OR COVER LETTER (cont)
•
•
To upload a Microsoft Word or PDF document, click BROWSE, then select the file you wish
to upload and click Open. Your document must be less than 2 MB in size. Click ATTACH
when you are finished.
Note: If your document is NOT in Microsoft Word or PDF format, please copy and paste the
text of your document in the box and click on ATTACH.
BROWSE (click here to search your
computer’s hard drive or disc)
ATTACH
Or, Copy and paste the text of your document
here. Note that using this Paste box will not
preserve the formatting of your documents
(fonts, etc.)
ATTACH DOCUMENTS - RESUME OR COVER LETTER (cont)
After attaching documents, you need to click on “CONFIRM ATTACHING DOCUMENTS” at
the bottom of the screen.
CONFIRM ATTACHING DOCUMENTS
ATTACH DOCUMENTS - RESUME OR COVER LETTER (cont)
•
•
•
Once you have attached your documents, please click the View link to verify that it uploaded
correctly.
If your document appears to have formatting problems, please click the Remove link to
remove the document, then adjust your document as needed by following the tips listed on
the screen and reattaching it.
ONCE YOU HAVE FINISHED ATTACHING DOCUMENTS, YOU WILL NOT BE ALLOWED TO
ATTACH MORE DOCUMENTS
View Documents
FINISH ATTACHING DOCUMENTS
CANCEL APPLYING TO THIS POSITION
YOUR APPLICATION HAS BEEN SUBMITTED
When your application has been submitted you will receive the screen below which includes
your confirmation number. Please save your confirmation number for future reference.
Confirmation Number
CONGRATULATIONS!
You’ve just applied for a position.
Please write down your
confirmation number.
Click “OK” and you can see the
positions for which you have
applied. (APPLICATION STATUS)
REMOVE APPLICATION FROM CONSIDERATION
•
•
You may remove your application from consideration for this posting by clicking on YES.
If you received this screen but do not want to remove your application, click on NO.
Click YES
To Remove
Application
Click NO if you do not
Want to Remove you’re Application
Login Screen
•
What if I have already created an application?
If you have already created an application with the online employment system and wish to update
your information:
Click on “LOGIN” with the user name and password that you used when you created your
application.
If you
already
have a User
Name and
Password.
Click on
LOGIN
Login Screen (cont)
If you forget your
PASSWORD, click here.
Your secret question will
be displayed for you to
answer.
Whenever you return to the
Online Employment
System, just LOGIN using
your User Name and
Password
If you forget your USER NAME,
contact the Employment Office
Thank you for viewing
this presentation and
your interest in
Florida Atlantic
University!