Kuali Student Update & Active UW Projects

May 2008 Strategic Roadmap planning complete

UW’s Kuali Student Timeline

UW Staffing allocated to Kuali Student Curriculum Management (CM) 1.0

CM 1.2

MyPlan development starts Student Accounts Development UW CM implementation initiated CM 2.0

begins 2008 2009 State of WA and BOR approval to invest in Kuali Student 2010 2011 2012-13 MyPlan proposed to STFC Enrollment Development begins MyPlan Year 1 released

KS MoU renewal

2

Kuali Student Software to Date

MyPlan (2012)

Live at UW; Contribution underway

Curriculum Management 2.0 (2012)

UW implementing

Enrollment (2013-16)

In development

Student Accounts (2013)

In development 3

Student Information System Roadmap

MyPlan & Improving Student Self-service Curriculum Management Undergraduate Admissions Modernization Replacement Phased Improvements Implement Implement

KS Product Development Production Support FY12 FY13 FY14 FY15

Planning

FY16

Curriculum Management KS Course Offering KS Student Accounts KS Registration Stage Gate: WA State Approval

FY17

KS Academic Record KS Financial Aid Implement

FY18 FY19

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Kuali Student Curriculum Management (CM)

Information managed in a single source system Electronic workflow for review & approval 5

COURSE

Implementation Plan

YEAR 1 Centrally Managed Course YEAR 2 Policy/Process Assessment Learning Objectives Pilot Course Workflow Campus Course Workflow roll out PROGRAM Centrally Managed Program Program Requirements Campus Program Workflow roll out STAFF UW IT DEPTs.

UW CM is THE single source Kuali Student Curriculum Management dependencies

Demand on department participation increases

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Key Features in MyPlan

Single Quarter View Placeholders and notes Plan Audits Adviser Recommended Courses

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Welcome to the Plan page

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Placeholders & Notes

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Single Quarter View and section details

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Find Courses and Audit

MyPlan’s course search feature.

MyPlan’s degree audit page.

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Plan Audits

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Adviser recommendations

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Enhancing MyPlan for Graduate Students Partnering with the Graduate School to increase benefit to Graduate students and Graduate programs:  Encode graduate school requirements in degree audit system to support the Graduation process  Use of exceptions to support the petition process  Enable graduate students and advisors to track progress using the degree audit system  Advisor recommendations  Advisor templates

Office of Fellowships and Awards

Marilyn and Helene 035C Communication Building

Highlights

 Office duties  Funding for new students  UAW 4121 ASE Contract  International Student Waivers  Online meetings with GPAs to review specific areas

Office Duties

 Interim changes are becoming permanent.  Helene is doing more fiscal and budgetary work; Marilyn will be primary contact in Fellowships.

 Don’t worry—Helene is still available and involved!

Funding for Incoming Students

 We are always happy to talk to incoming students . . . HOWEVER, we may not be the best place for you to send them.

 All Fellowship Office funding for incoming students is provided through departments as Top Scholar awards. We do not have funding for individual students—we will usually refer students back to the academic program.

 Graduate Funding Information Service is the office on campus designed to assist students in learning how to search for funding. This service is provided by the Graduate School, Libraries, and Information School.

http://commons.lib.washington.edu/services/gfis  It’s usually too late to look for funding after a student is admitted. We recommend that you encourage applicants to begin searching for funding as soon as they apply. If you have a chance to encourage seniors to begin looking for funding before they even apply for graduate school, that’s even better.

UAW 4121 ASE Contract

 Increase in wages expected each year for the remainder of the contract. Was 10% this year; won’t know the actual July 1, 2014 increase amount until later, but expect it to be 10% or greater.

 Fee settlement agreement continues through the remainder of the contract. This affects the Student Facilities Fee and the U-PASS fee.

 Labor Relations, Graduate School, and Arts & Sciences have collaborated on revising the offer letter template. It will be posted soon on the contract website.

International Student Waivers

 Now being handled through Graduate School (previously through Global Affairs)  No departmental quotas; trying to maximize use while making sure that all departments have the opportunity to request waivers.

 Maximum of three quarters of waivers during a student’s academic career at the UW, with few exceptions (e.g., funded Fulbright fellow).

 If you know that you plan to offer admission to a student, you can request the waiver prior to the offer. Once the request is approved, the waivers can be part of your admission offer.

http://www.grad.washington.edu/intlwaiver.shtml

Online Meetings with GPAs

 The Fellowship Office is planning to have periodic, informal online “Go-To-Meetings” with GPAs to cover topics of interest. The hope is that we can conversations that will both inform you about areas that we manage and share information about how to best use the services.

 Topics will include: requesting tuition waivers, student travel funding, ASE appointments, maximizing Top Scholar funding.

 Please send Marilyn any topic suggestions you have. If you think in-person brown bags would be more useful than electronic meetings, please let her know that too!

We’re here to help, so please don’t hesitate to contact us . . . [email protected]

543-7152 If we don’t know the answer, we’ll probably know who does!

Graduate Opportunities & Minority Achievement Program (GO-MAP)

ANTHONY SALAZAR

Diversity Specialist

GO-MAP’s 2014 Prospective Student Days

http://www.grad.washington.edu/gomap/psd/

GO-MAP Recruitment & Retention Guide

http://www.grad.washington.edu/gomap/recruitment-retention/index.shtml#page=introduction

National Name Exchange (NNE), managed by GO-MAP

http://www.grad.washington.edu/nne/

Updates from ISS International Student Services

iss.washington.edu

• • • Intro to ISS Potential Conflicts: Student Visa Rules vs. UW Policies Employment Issues

Role of ISS Advisers

• • • • Help 5,500 students navigate the student visa regulations and apply for benefits.

Help students and staff understand the interaction of federal regulations and University policies.

Maintain electronic student visa records.

Ensure the University’s compliance with immigration laws.

“Immigration”: Big Picture

Dept. of Homeland Security University International Student Dept. of State

Current Trends

    Stricter enforcement of regulations Delays, denials of entry at borders due to electronic record data Increased scrutiny of employment applications Visa denials for lack of normal progress

Potential Conflicts: Federal Regulations vs. UW Policies

Full-time Enrollment  Definition of “full time” enrollment is 10 credits per quarter, regardless of program design.

  Exceptions must be pre-approved by ISS Vacation quarter   Summer quarter: two credits?

Thesis/Dissertation credits

On-leave Policy

     Always refer a student to ISS when discussing potential on-leave status.

Physical location?

Length of leave?

Proximity to graduation?

Students sometimes assume “on leave” approval also applies to student visa status.

PhDs: Extensions After Ten Years

   Additional documentation from faculty adviser required Must document normal academic progress and reasons for delay ISS might grant quarterly extensions on case-by-case basis

F-1 Employment: On-campus

 On-campus employment is limited to

20 hours per week

during the quarter.

 Additional hours must be

pre-approved

ISS.

by  New students can start 30 days prior to program start date (not I-20 start date).

 Authorization ends with graduation.

F-1 Employment: Off-campus

 Even unpaid internships should be pre-approved by ISS.

 Curricular Practical Training (CPT) is now an online application.

 Optional Practical Training (OPT) is slow; students should apply three months before graduation.

 Student visa documents will not be extended for employment purposes; must be academic reason.

ISS Office

459 Schmitz Hall Monday – Friday Front Desk:10am – 4pm Drop-in Advising: 11am – 3pm Front desk: 221-7857 iss.washington.edu