Transcript Sample heading in Arial 40pt - Anglican Diocese of Manchester

Diocesan Maintenance
Scheme
The Beginners Guide
Ian Tomkin
School Buildings Team
Ian Tomkin
Buildings Officer (Schools)
0161 828 1437
Sue Lomas (temp)
Admin Assistant (P/T)
0161 828 1430
Leona Brooks
Admin Assistant (Buildings)
0161 828 1406
Holly Dallman
Senior Administrator
0161 828 1408
Helen Tyler
Admin Assistant
0161 828 1436
Fax no. 0161 828 1484
Website: www.manchester.anglican.org
Your School Building
Repairs
Insurance
LCVAP
Risk Assessments
DFC
Fire Inspections
AMP
BN
Health & Safety
Asbestos
PSBP
Legionella
Legal Framework
• 1991 Diocesan Boards of Education (DBE)
Measure
– Custodian Trustee
– Management Trustee
“Governors of CE schools are required by the 1991 DBE Measure
to obtain the permission of the Board of Education before carrying
out any work on the school building”
Land Ownership.
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The Blue Book.
• The Blue Book is an important
piece of literature and a copy
should be kept in schools at all
times
• It holds most, if not all, of the
answers to the most FAQs
• Issues covered include VAT,
insurance, funding,
responsibilities and approval
The SLA- What does it get
you?
• Aided schools automatically have to pay
into the SLA
• Included in the cost of the SLA is the
buildings package
• SLA rate this year is £4.01 per pupil plus
VAT on £1.73 for the buildings package
• The SLA offers a range of services from
access to RE resources, discounts on
training and courses and pastoral support
for headteachers and staff
The SLA-The Buildings Package
• monitor DFC money
• operate Client Monies Accounts (CMS)
• negotiate LCVAP bids and monitor funding
• obtain EFA / LA grants
• if with EIG claim any insurance
• approve projects and any additional costs
• pay the certificates, fees and subsidiary invoices
• invoice the governors for their 10%
(less any financial assistance offered)
Improving Your School
Identify your priorities with your consultant
• using building development plans, asset
management plans, surveys of premises
• does the work require planning permission,
building regulations, CDM regulations?
• does the work require statutory proposals?
Costs
• how much will the work cost?
• is it capital work over £2,000?
• is it eligible for grant aid?
• if eligible for grant aid can the governors
afford the 10% contribution?
Funding Streams
DFC - Devolved Formula Capital
LCVAP - LA co-ordinated voluntary aided
programme
Basic Need
LA devolved monies
Government initiative monies e.g. UIFSM
The Governors
• are responsible for instructing their consultant
• are responsible for agreeing the need for and scope of any
proposed project
• are responsible for financing the project – 100%
• are the contractual party with the contractor and consultant
• agree any changes to the project – particularly items that
affect costs. Any additional costs have to be agreed with the
diocese and funding identified before the work is carried out
What will your consultant do for you?
Project manage the work
• apply for any necessary planning permissions and/or building
regulations approval
• act as CDM co-ordinator
• complete approval form and submit to the appropriate body
• on receipt of approval arrange for work to commence
• supervise work on site
IF YOU DO NOT EMPLOY A CONSULTANT
ALL THIS IS THE RESPONSIBILTY OF THE
GOVERNORS
How we work together
Certificate and bills
received for £110,000
for costs on projects
Grant applied for and
received for £50,000 from the DCSF
Actual money received
£45,000
Grant applied for and
received £60,000 from the DFC
Actual money received
£54,000
Total of bills paid
to contractors, consultants
and others
£110,000
Governors contribution
of 10% towards payments
£11,000
How do you fund your 10%
• CMS interest account
• Governors funds
• Contribution from your PCC
• Trust funds
• Fundraising
• Delegated budget
• PTA
• DBE grant
Insurance
Buildings 90%
Building Work
Buildings 10%
school trips - LA
balance of risks
legal indemnities
employers liability
special events
public liability
fidelity guarantee
public liability – top-up
terrorism
WATCH THIS SPACE
DBE Services
Offer a Total Property Management (TPM) service to all
schools that buy into their scheme. The services offered
include
• facilities management including statutory inspections
• 24 hour contractor call out
• alarm monitoring
• setting up and monitoring school ‘log book’ on
maintenance items
Contact : 01254 584692