Transcript Environmental scan - College of Lake County

ENVIRONMENTAL SCAN
Enrollment Management Commission
College of Lake County
05.08.09
ENROLLMENT MANAGEMENT PLANNING
Situation
•Environmental
Scan
•Internal
•External
•SWOT Analysis
•Critical/Strategic
Issues
Target
•SMART Goals
•Objectives
•Key Performance
Indicators
Path
•Plan to achieve
goals
•Assessment
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SITUATION: ENVIRONMENTAL SCAN
PROCESS
Gathering of
Data and
Information
SWOT
Analysis
Identification
of Critical or
Strategic
Issues
Environmental
Scan
Set Vision and
Strategic Goals
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ENVIRONMENTAL SCAN: PESTO ANALYSIS
(EXTERNAL)
P olitical
E
conomic
S
ocio-cultural
T echnological
O ther: Demographic, Fiscal, Education
4
ENVIRONMENTAL SCAN: INTERNAL
ANALYSIS
Students: Demographics/Economic/Socio-cultural/Geographic
Students: Enrollment Indicators
Students: Learning outcomes, retention, satisfaction, and
other indicators
Institutional: Academic offerings
Institutional: Financial Aid and Other Student Services
Institutional: Physical and Technology Infrastructure
Institutional: Faculty and Human Resources
Institutional : Revenues/Expenditures
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ENVIRONMENTAL ANALYSIS: SWOT
ANALYSIS
Internal
P
o
s
i
t
i
v
e
Strengths
Weaknesses
Opportunities
Threats
N
e
g
a
t
i
v
e
6
External
ENVIRONMENTAL SCAN:
CRITICAL/STRATEGIC ISSUES
SWOT
Analysis
Data/
Trends
Implications
Vision
Strategi
c Goals
Critical and Strategic
Issues
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ENVIRONMENTAL SCAN COMMITTEE
Enrollment
Management
Commission
Environmental
Scan Committee
Team A:
General
Enrollment/
Recruitment/
Demographics
Team B:
Academic
Offerings/
Economy/
Competition
Team C:
Retention/
Graduation/
Student
Success/Adviseme
nt
Team D:
Resources/
Facilities/
Faculty & Staff/
Budget /
Technology
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•Felicia
Ganther
•Arlene
SantosGeorge
•Julie
DeGraw
•Darl
Drummond
•Rodolfo Ruiz
Velasco
•Jeorge
Tennin
•Sergio
Ballard
•Trish
Andrews
•Christine
Postelnick
•Colleen Opal
Team D
•Fred Scheu
•Rafael Ortiz
•Rich Haney
•Ali O’Brien
•Stephanie
DeCicco
•Roland
Miller
•Bob Kerr
•Brenda
Miller
•Hans
Habeger
•Sylvia
Johnson
Team C
•Karen
Hlavin
•Evelyn
Schiele
•Deb
Michelini
•Krysty
Anderson
•Mary
Charuhas
•Viki
Cvitkovic
•Al Baldwin
•Sue Sands
Team B
Team A
TEAM MEMBERS
•Nancy
McNerney
•Sue Yasecko
•Lisa Yanez
•Peggy
Pugesek
•Ted Johnson
•Kam
Sanghvi
•Rhonda
Winn
•Inderjit
Saini
ENVIRONMENTAL SCAN PROCESS
April/May 2009
Form
Teams
•Purpose:
• Gather data
and
information
•Interpret and
discuss
•Facilitate
participatory
process
May-August 2009
Gather Data
and
Information
(Internal/Ex
ternal)
•Purpose:
•Identify
relevant
trends
(external and
internal)
•Provide
evidence for
opportunities,
and issues
•Use for SWOT
Analysis
September 2009
Engage
CLC
Faculty
/Staff
•Purpose
•Provide
forums (e.g.,
brown bags)
for open
discussion
about data and
information.
Also get more
information.
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ENVIRONMENTAL SCAN PROCESS, CONT’D
October 2009
Prepare
Draft
Environ
mental
Scan
(Internal/
External)
•Purpose:
• Provide
comprehensive
report for
evaluating
strengths,
weaknesses,
opportunities,
and threats.
Early Nov 2009
SWOT
Analysis
Workshop
(1 day)
Purpose:
Through
stakeholders’
participation,
identify
strengths,
weaknesses,
opportunities,
and threats.
Identify
implications or
critical issues
or trends.
Late Nov 2009
Prepare
Final
Environ
mental
Scan
Report
•Purpose
•Provide
important
information
and direction
for the
Enrollment
Management
Plan
ENVIRONMENTAL SCAN PROCESS, CONT’D
Dec 2009
Enrollment
Management
Commission
approval
Jan 2010
EMC
present
Environmen
tal Scan
Report to
GCC
Feb- ? 2010
Enrollment
Management
Plan
TEAM PROCESS: HOW TO DO THE ES?
1
Initial meeting: Select
co-chairs
Schedule 2x/month
meetings
2
Review the questions
about enrollment
management that need
to be answered by your
team.
3
Identify data and
information needed to
answer the questions
for your team.
Data
Masterfile
6
Attend Environmental
Scan Committee
meeting on 06.05.09.
Share progress with
entire group. Discuss
challenges and
solutions.
5
IEPR staff will put all
these information on
the Masterfile of
Environmental Scan
Questions,
Data/Information, and
Sources
4
Identify sources of data
and information. This can
include IEPR reports,
federal and state data and
reports, academic journals,
newspapers, magazines,
professional publications,
etc.
13
TEAM PROCESS, CONT’D
ESTI
Form
9
7
Assign data/information
collection to team
members.
8
Bring a packet of data
and information you
collected to your
meetings.
11
12
Give your filled out
ESTI Forms to the
IEPR Staff in your
team.
As a group, rate each trend you
discussed.
•Rating:
•1: Highly important
•2: Moderately important
•3 : Important
For each relevant and important
data or information you
collected, bring a filled-out
Environmental Scan
Trend/Implications Form
(ESTI). DO NOT FILL OUT
THE RANKING. Be prepared to
share your trend /implication to
the team discussion.
10
Discuss the
data/information you
collected. Add comments
to the Comment part of
the ESTI Form.
14
TEAM PROCESS, CONT’D
13
IEPR staff will add
to the Masterfile of
Trends,
Implications, and
Ranking.
18
During Fall Orientation,
attend the Enrollment
Management
Commission/Environment
al Scan session. Discuss
the Draft Environmental
Scan. Clarify trends,
make comments. Review
ratings.
14
Attend
Environmental Scan
Committee meeting
on 07.10.09. Share
progress with entire
group. Discuss
challenges and
solutions.
17
IEPR staff will compile all
Individual Team
Trends/Implications/Ranki
ng report and Evelyn
Schiele/Arlene SG will
prepare a Draft
Environmental Scan for
Discussion Purposes Only.
Draft will be distributed
to all ESC members.
15
Repeat Steps 8-13
16
Each team’s IEPR
staff member will
download their
team’s
Trends/Implication
s/Ranking into a
report. Distribute
to members for
comments.
15
TEAM PROCESS, CONT’D
19
Schedule a brown bag or
other informational session
for CLC faculty & staff to
give their input for your
team. These sessions are
open discussion and may
lead to more information
gathered by your team
24
INTEGRATE OR
INCORPORATE INTO
CLC’S STRATEGIC
PLAN
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ES and ASG prepare
Final Environmental
Scan to be used for
SWOT Analysis.
Distribute to members.
23
APPROVAL OF
ENVIRONMENTAL
SCAN BY
ENROLLMENT
MANAGEMENT
COMMISSION
21
SWOT ANALYSIS
22
FINAL
ENVIRONEMNTAL
SCAN
16
TEAM PLANNING
Select your co-chairs
 Schedule 2x/month meetings in May-July, 2009
 Review the checklist of tasks, deliverables, and
deadlines
 Review the Masterfile for Data and Sources
 Review the Environmental Scan
Trends/Implications Form

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QUESTIONS?
18