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Business Continuity Planning Update Session 5.00 -7.00 Monday 28th January Council Chamber Priory House Welcome Helen Redding Head of Learning and Schools Support Alvechurch Coach Crash Some Lessons Learnt Pete Hardy – Compliance & Risk Adviser Visit Culture • Alvechurch is a middle school with a strong tradition of well-run visits • Very experienced staff at all levels • - Head EVC since 2003 (twice revalidated) • - All staff Worcestershire CC Visit Leader trained • - Dead Leader had also done EVC training and Alpine Ski Leader • Healthy and open training culture • - Had been an inspection visit • - All visits have a recorded evaluation Storyline … • Feb half-term ski visit to Aosta (Interski) • Group of 78+10 staff – transported in 2 coaches • Began return journey c1930, after evening meal on Saturday 18th Feb • Leader and Deputy on different coaches • Planning expectation that coaches would travel in convoy but this did not happen • Leader died when coach 2 overturned around 0300 Sunday 19th. Other serious injuries • Emergency contact details were scattered in wreckage – duplicates were on coach 1 • Coach 1 unaware of coach 2 problems Issues Arising … • Operating procedures for long distance coach driving – subject to French criminal prosecution • Availability of emergency contact information resulting in delays in activating Worcestershire CC Critical Incident response procedures Worcestershire CC Response • Detailed review of the guidance provided in EVC and Visit Leader Training courses relating to emergency situations • Detailed review of guidance regarding the choice and role of designated School Emergency Contacts Current CBC Policy in Relation to Emergency Planning All visits are required to have: • School Emergency Contact (SEC) – 24 / 7 if visit is residential • Field File X 2 - Group Leader - SEC • Itinerary. LA + LEC know location of group as far as is possible. • Emergency Cards - Group Leader - SEC • CBC Duty Emergency Planning Officer (DEPO) Recommendations • At least two copies of the Field File to be held on each coach. • All adults to carry phone numbers of the Group Leader, Supervisors and School Emergency Contact. • Recommendations to be posted on EVOLVE • EVC and Group Leader training to include specific training with regard to dealing with emergencies • SEC to be trained / briefed in the role Recommendations (cont.) The School Emergency Contact must: • • • • • • Be able to make difficult phone calls. Be able to advise the Group Leader. Be familiar with their establishment Emergency Plan. Understand when and how to contact the CBC DEPO. Have copies of all visit documentation. Be in contact with the premises key - holder Test your Emergency Plans!! Scenarios What would you do?