Transcript Word Project 3 - Maryville University

Microsoft
Office 2003
Introductory Concepts
and Techniques
Word Project 3
Creating a Resume Using a Wizard and a
Cover Letter with a Table
Objectives
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Create a resume using Word’s Resume Wizard
Fill in a document template
Use print preview to view and print a document
Set and use tab stops
Collect and paste using the Clipboard task pane
Insert the current date
Create and insert an AutoText entry
Insert a Word table, enter data into the table, and format
the table
• Address an envelope
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Displaying Formatting Marks
• If the Show/Hide ¶ button on the Standard toolbar is not selected
already, click it
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Resume Wizard Reference Book: Page WD 145
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Click File on the menu bar
Click New on the File menu
Click the On my computer link
in the Template area in the New
Document task pane
When Word displays the
Templates dialog box, click the
Other Documents tab
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Resume Wizard Reference Book: Page WD 145
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Click the Resume Wizard
icon
Click OK
Click Next
Click Professional
(in the Style panel)
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Resume Wizard Reference Book: Page WD 145
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Click Next
Click Entry-level
(in the Type panel)
Click Next
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Resume Wizard Reference Book: Page WD 145-148
Type “Benjamin Kane
Okamoto” in the Name box
2. Press TAB
3. Type “78 Larkspur Road”
4. Press ENTER
5. Type “Plantsville, CT 06479”
6. Press TAB
7. Type “(860) 555-4490”
8. Press TAB
9. Type “[email protected]”
10. Click Next
1.
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Resume Wizard Reference Book: Page WD 145-148
For Standard Headings panel:
1. Remove Hobbies check mark
2. Remove References check
mark
3. All other boxes should have a
check mark
4. Click Next
For Optional Headings Panel:
1. Remove any check marks from
the check boxes.
2. Click Next
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Resume Wizard Reference Book: Page WD 145-148
For Add/Sort Heading Panel:
1. Type “Areas of concentration” (in the additional
headings box)
2. Click Add
3. Scroll to bottom of the list of resume headings
4. Click Areas of concentration
5. Click Move Up button five times
6. If headings are OK below, Click Next and Finish
Your headings should be:
Objective
Education
Areas of concentration
Awards received
Interests and activities
Languages
Work experience
Volunteer experience
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Your screen should look similar to this
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Replace the Placeholder Reference Book: Page WD 153
Now let’s start filling in the resume:
1.
Click Type Objective Here and Type:
To obtain a full-time sales position with a
major computer or electronics company in the
New England area.
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Replace the Placeholder Reference Book: Page WD 153
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Click Dates Attended, Type
“2001 – 2005”
Click Company/ Institution
Name, Type
“Hartford College”
Click City, State, Type
“Hartford, CT”
Click Degree/Major, Type
“Information and Computer
Technology”
Click Details of position, award,
or achievement, Type
“B.S., December 2005”
Press ENTER
Type “A.S., December 2003”
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Enter a Line Break Reference Book: Page WD 154-155
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Click Areas of concentration section
Type “Computer Hardware”
Press SHIFT + ENTER
Type “Computer Software and Programming”
Press SHIFT + ENTER (this is a line break)
Type “Professional Communications”
Press SHIFT + ENTER (another line break)
Type “Business”
DO NOT press SHIFT + ENTER
A Line Break moves the insertion point down to
the beginning of the next line; however, it does
not leave as must space between the lines as a
normal return does.
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Viewing and Printing the Resume in Print
Preview
1. Point to the Print Preview button on the Standard toolbar
2. Click the Close Preview button on the Print Preview toolbar
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Saving the Resume
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Insert your floppy disk into drive A or E:\My Documents\ISYS100-ES\Word\
Click the Save button on the Standard toolbar
Type Okamoto Resume in the File name text box. Do not press the ENTER key
Click the Save in box arrow and then click 3½ Floppy (A:) or E:
Click the Save button in the Save As dialog box
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Open a New Document Window Reference Book: Page WD 160
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Click the New Blank Document button on the Standard toolbar
(Your Okamato document is still open)
Click the Font Size box arrow on the Formatting toolbar
Click 20 in the Font Size list
We will now create a letterhead
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Changing Color of Text Reference Book: Page WD 161
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Click the Font Color button arrow on the Formatting toolbar
Click Brown, which is the second color on the first row of the color
palette
Type “Benjamin Kane Okamoto”
Press ENTER
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Changing Font Size of Text Reference Book: Page WD 162
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2.
With the insertion point on line 2, click the Font Size box arrow on
the Formatting toolbar
Click 9 in the Font Size list
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Insert a Graphic Reference Book: Page WD 162
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With the insertion point below the name,
Click Insert on the menu bar
Point to Picture
Click Clip Art on the Picture submenu
Type computer in the Search for box
Click Go
Click the computer graphic
Click Close button on Clip Art task pane
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Set Custom Tab Stops Reference Book: Page WD 164-165
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With the insertion point positioned between
the paragraph mark and the graphic,
Click Format on the menu bar
Click Tabs on the Format menu
When Word displays the Tabs dialog box,
Type 6 in the Tab stop position text box
Click Right in the Alignment area
Click Set in the Tabs dialog box
Click OK button
Word places a right tab marker at the 6” mark on
the ruler and removes all default tab stops to the
left of the tab marker.
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1.
Click the Okamoto Resume –
Microsoft Word program button
on the Windows taskbar
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Copy Items to Office Clipboard Reference Book: Page WD 166
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Press CTRL + HOME to display the top of the
resume in the document window
Click Edit on the menu bar
Click Office Clipboard on the Edit menu
If the Office Clipboard gallery in the Clipboard
task pane is not empty, click the Clear All
button in the Clipboard task pane
Scroll to the right to display all of the
telephone, fax, and e-mail information in the
resume
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Copy Items to Office Clipboard Reference Book: Page WD 166
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In the resume, drag through the street
address, 78 Larkspur Road
Click Copy on the Standard toolbar
Drag through the city, state, and postal code
information
Click Copy
Drag through the telephone information
Click Copy
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Display Clipboard Task Pane Reference Book: Page WD 169
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Click the Document3 – Microsoft Word button on the
Windows taskbar to display the letterhead
Double-click the Office Clipboard icon in the notification
area on the Windows taskbar
Click the Zoom box arrow on the Standard toolbar
Click Text Width in the Zoom list
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Paste from Office Clipboard Reference Book: Page WD 170
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With the insertion point between the paragraph mark
and the computer graphic,
Press TAB
Click the bottom (first) entry in the Office Clipboard
Notice how the address is immediately inserted
Click Paste Options button
Click Keep Text Only on the Paste Options menu
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Paste from Office Clipboard Reference Book: Page WD 170
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Press the COMMA key
Press the SPACEBAR
Click the second entry (city, state,
postal code) in the Office Clipboard
Click the Paste Options button
Click Keep Text Only
Press ENTER
Press TAB
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Paste from Office Clipboard Reference Book: Page WD 170
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Click the third entry (telephone) in the Clipboard.
Click the Paste Options button
Click Keep Text Only
Press COMMA
Press SPACEBAR
Click Close button of Clipboard task pane
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Zoom to 100% Reference Book: Page WD 172
1. Click the Zoom box arrow on the
Standard toolbar
2. Click 100% in the Zoom list
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Adding a Bottom Border to a Paragraph Reference Book: Page WD 172
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With the insertion point in the
paragraph with phone,
Click Border button arrow
Click Bottom Border on the
border palette
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Clear Formatting Reference Book: Page WD 173
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With the insertion point at the end of line 3,
press the ENTER key.
Click the Styles and Formatting button on the
Formatting toolbar
Click Clear Formatting in the Pick formatting
to apply area in the Styles and Formatting
task pane
Click the Close button in the upper-right
corner of the task pane title bar
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Saving the Letterhead
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Insert your floppy disk into drive A or to E:\My Documents\ISYS100-ES\Word
Click the Save button on the Standard toolbar
Type Okamoto Letterhead in the File name text box.
If necessary, click the Save in box arrow and then select 3½ Floppy (A:) or E:
Click the Save button in the Save As dialog box
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Saving the Cover Letter
with a New File Name
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Insert your floppy disk into drive A or save to E:\My Documents\ISYS100-ES\Word
Click File on the menu bar and then click Save As
Type Okamoto Cover Letter in the File name text box.
If necessary, click the Save in box arrow and then click 3½ Floppy (A:) or E:
Click the Save button in the Save As dialog box
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Set Custom Tab Stops Using Ruler Reference Book: Page WD 176
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Press ENTER
If necessary, click the button at the left edge of the
horizontal ruler until it displays the Left Tab icon
Click the 3.5” mark on the ruler
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Insert Current Date Reference Book: Page WD 177
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Press the TAB key
Click Insert on the menu bar
Click Date and Time on the Insert menu
Click December 19, 2005
Click Update automatically to remove the
check mark (if it is selected)
Click OK
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Enter Inside Address and Salutation Reference Book: Page WD 177
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Press ENTER three times
Type Ms. Helen Weiss
Press ENTER
Type Personnel Director
Press ENTER
Type National Computer Sales
Press ENTER
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Enter Inside Address and Salutation Reference Book: Page WD 177
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Type 15 Main Street
Press ENTER
Type Hartford, CT 06109
Press ENTER twice
Type Dear Ms. Weiss:
Press ENTER twice
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Create AutoText Entry Reference Book: Page WD 179
We will now create an Auto Text Entry:
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Drag through National Computer
Sales (not the paragraph mark)
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Click Insert
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Point to AutoText
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Click New
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Type ncs as the AutoText name
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Click OK
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Click Yes (if needed)
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Insert a Nonbreaking Space Reference Book: Page WD 180
CTRL+SHIFT+SPACEBAR
keeps the words together when the words are word-wrapped
Type “I am responding to
the full-time computer sales
position advertised in
yesterday’s“
2. Press SPACEBAR
3. Press CTRL + I to turn on
Italics
4. Type “New”
5. Press
CTRL+SHIFT+SPACEBAR
6. Type ”England”
7. Press
CTRL+SHIFT+SPACEBAR
8. Type “Tribune”
9. Press CTRL + I to turn off
italics
10. Press PERIOD
1.
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Insert an AutoText Entry Reference Book: Page WD 180
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Press SPACEBAR
Type “As indicated in my resume,
I have the credentials you seek at ncs”
Press F3
Press PERIOD
Press RETURN twice
Word has replaced the autotext entry “ncs” with National Computer Sales.
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Insert an Empty Table Reference Book: Page WD 183
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Click the Insert Table button on
the Standard toolbar
Click the cell in the first row and
second column of the grid
You should now have an empty 1 x 2 table in your document.
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Enter Data in a Table Reference Book: Page WD 184
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In the left cell of the table,
Type Computer Hardware
Press TAB
Type 30 hours
Press TAB
Type Business
Press TAB
Type 15 hours
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AutoFit Columns to Table Contents Reference Book: Page WD 185
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Right-click the table
Point to AutoFit on the
shortcut menu
Click AutoFit to
Contents
Your table columns have now reduced to the necessary size.
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Selecting a Table Reference Book: Page WD 185
To select the entire table:
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Move over the table so
you see the move handle
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Click the move handle
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Selecting a Table Reference Book: Page WD 185
To center the table:
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Click the Center button on
the Formatting Toolbar
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Bulleting a List as You Type Reference Book: Page WD 187
1. Click the paragraph mark below the
table
2. Press ENTER
3. Type In addition to my coursework,
I have the following sales and
computer experience:
4. Press ENTER
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Bulleting a List as You Type Reference Book: Page WD 188
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Press ASTERISK (*)
Press SPACEBAR
Type Worked as an intern
Press ENTER
Type Tutored students
Press ENTER
Type Prepared newsletters
Press ENTER twice
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Enter the Remainder of Cover Letter Reference Book: Page WD 189
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Type “I believe my qualifications are a good fit for ncs”
Press F3
Press COMMA
Type “and I look forward to meeting to discuss this career
opportunities.”
Press ENTER twice
Press TAB
Type “Sincerely”
Press COMMA
Press ENTER four times
Press TAB
Type “Benjamin Kane Okamoto“
Press ENTER twice
Type ”Enclosure: Resume”
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Saving the Document
1. Click the Save button on the Standard toolbar
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Addressing and Printing
an Envelope
1. Scroll through the cover letter to display the inside address in the document
window
2. Drag through the inside address to select it
3. Click Tools on the menu bar and then point to Letters and Mailings
4. Click Envelopes and Labels on the Letters and Mailings submenu
5. When Word displays the Envelopes and Labels dialog box, if necessary, click
the Envelopes tab.
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Addressing and Printing
an Envelope
1. Click the Return address text box
You DO NOT need to enter this information:
2. Type Benjamin Kane Okamoto and then press the ENTER key
3. Type 78 Larkspur Road and then press the ENTER key
4. Type Plantsville, CT 06479
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Quitting Word
1. Click File on the menu bar and then click Exit
(If Word displays asks to save changes, click No)
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Summary
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Create a resume using Word’s Resume Wizard
Fill in a document template
Use print preview to view and print a document
Set and use tab stops
Collect and paste using the Clipboard task pane
Insert the current date
Create and insert an AutoText entry
Insert a Word table, enter data into the table, and format
the table
• Address and print an envelope
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Summary
Word Project 3: Creating a Resume Using a Wizard and a Cover Letter with a Table
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Microsoft
Office 2003
Introductory Concepts
and Techniques
Word Project 3 Complete
Any questions?