Transcript Disposition of CSU Supplies and equipment

DISPOSITION OF CSU SUPPLIES AND EQUIPMENT
Property Management Department in conjunction with Surplus Property
Department presents:
Disposition regulations, policies and procedures.
For interdepartmental training
DISPOSITION OF NON-CAPITAL PROPERTY
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DISPOSITION REGULATIONS
Departments are not authorized to dispose of any items of equipment without prior
approval from the Director of Surplus Property or his/her delegate. No department or
individual should make or authorize any sale, trade-in or donation without prior
approval of Surplus Property. http://busfin.colostate.edu/fpi.aspx
Page 33 of Financial Rules section 4.8. Surplus Property has been delegated the authority and
responsibility for administering the disposal of property other than land or buildings.
102-36.260 FMR How do we promote the expeditious transfer of excess personal property
http://www.gsa.gov/portal/ext/public/site/FMR/file/SubchB.html/category/21858/hostUri/portal
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(a) Provide complete and accurate property descriptions and condition codes on the report
of excess to facilitate the selection of usable property by potential users.
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(b) Ensure that any available operating manual, parts list, diagram, maintenance log, or other
instructional publication is made available with the property at the time of transfer.
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(c) Advise the designated recipient of any special requirements for dismantling,
shipping/transportation. (including proper certification by EHS)
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(d) When the excess property is located at a facility due to be closed, provide advance
notice of the scheduled date of closing, and ensure there is sufficient time for screening and
removal of property.
DISPOSITION OF NON-CAPITAL PROPERTY
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What is CSU non-capital
Property and Equipment?
• Keyboards
• Paper organizers
• Calculators
• Toner cartridges
• Staplers
• Telephones
• Cables/cords
• Monitors
• Computers
• Lab equipment
• Office equipment
• Cubicle panels
All supplies, consumables, tools,
electronics, and equipment.
Exempt: personal property clearly
marked and brought from home.
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CONTROL ASSETS
Items that may have regulated purchase or disposal procedures
need to be carefully monitored throughout the lifecycle. These items
may include:
• Firearms and weapons
• Cell phones and handheld computers
• Electronic media and data containing devices
• Data tapes or ribbons
• Computers and Servers
• Copiers, scanners, and plotters
• Metals, elements or compounds
Special procedures are followed by the Surplus Property Department
to stay in State and Federal compliance
DISPOSITION OF NON-CAPITAL PROPERTY
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CAPITAL ASSETS
• Instruments, Artwork
• Lab equipment
• Diagnostic equipment
• Research equipment
• Medical equipment
• Office equipment
• Broadcast equipment
• Communication equipment
• It equipment
• Machinery
All items with an acquisition or fair market value
of $5000 or more
DPC CERTIFICATION
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DISPOSITION PROCEDURES
http://cr.colostate.edu/surplus_disposal.aspx
1) Type of Disposition
2) Department
information
3) Bio Hazard
disclosure
4) EHS certification
5) E-waste disclosure
6) Item information
7) Authorized name
• Authorized
signature
DISPOSITION OF NON-CAPITAL PROPERTY
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DISPOSITION PROCESS
$$
Re-allocation back
to department
$$
DISPOSITION OF NON-CAPITAL PROPERTY
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TO BETTER UNDERSTAND THE ROLE YOU PLAY IN MANAGING
UNIVERSITY ASSETS THE FOLLOWING ARE RECOMMENDED TRAINING
MODULES:
APO Certification –Head of Departments i.e.: Chairs, Directors, Controllers, or equivalent position titles
DPC Certification –CAM processors appointed as the primary Property Manager in their department
Asset Representative Certification –Any faculty, or staff with assigned assets in the CAM database
CAM Processing modules –APO, DPC and all CAM processors
Asset Edit
Asset Loan
Asset Retirement Global
Asset Management Reports
Equipment Inventory –APO, DPC, CAM processors and Asset Representatives
Asset Disposition –All employees of the department/unit
PROPERTY MANAGEMENT OFFICE OF BUSINESS AND
FINANCIAL SERVICES
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DISPOSITION OF CSU SUPPLIES AND EQUIPMENT
Disposition regulations, policies and procedures.
For interdepartmental training
Presented by the Property Management Office of
Business and Financial Services, Colorado State University
For additional online training modules see “training”
http://busfin.colostate.edu/prp.aspx
DISPOSITION OF NON-CAPITAL PROPERTY
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