Transcript The Role of UWI in CTC

Department of Electrical & Computer Engineering
Departmental Orientation
Level 1
Administrative Guide
Monday 29th August 2011
Camille Renaud
Administrative Assistant/ Student Affairs Coordinator
Resources
 Undergraduate Student Handbook
 Undergraduate Prospectus
 Faculty’s Undergraduate Information Guide
of Regulations and Syllabuses
 University’s Examination Regulations for First
Degrees, Diplomas and Certificates
 Departmental Website
 Departmental Registration Guide
Undergraduate Student Handbook
Adhere to deadline dates to avoid registration issues
Scenarios:
1. Not registered for a course … write examination … NO
CREDIT !
2. Registered for a course … do not write examination …
attain a mark of zero … affects GPA … registration status
… Administrative holds
Removal of Dean’s holds
Departmental Administrative Assistant
authorized to remove Dean’s hold

Dean’s hold removed ONLY AFTER
re-entry students, those on Warning and
Required to Withdraw (RTW) consult with
Head of Department
- Date of Meeting/s published in the
Department’s Orientation Programme, on
Website and Notice Boards prior to start of
semester

Faculty’s Information Guide
of Regulations and Syllabuses
 Students on a Required to Withdraw (RTW)
status are required to apply for re-admission
to the University
 Summer Programme Registration*
University’s Examination Regulations
for First Degrees, Diplomas and Certificates
Process for Examination Reviews:
• (Examination results official AFTER
meeting of Faculty Board of Examiners)
• Apply on prescribed form to Student
Administration (Examinations) for
Consultation/ Re-mark within two weeks
of the official publication of results
Departmental Website
http://www.eng.uwi.tt/depts/elec/students/other.php
Student Centre
Username:
Password:
Routing of Matters
Student Administration

Deputy Dean
Administrative
Assistant

(Undergraduate Student Affairs)
Head of Department


Head of Department
Deputy Dean
• Undertake
(Undergraduate Student Affairs)

Administrative
Assistant

Student Administration
Routing of Matters (continued)
Student Administration
- Applications for Exemptions/ Credits
(Department applies on students’
behalf for exemption from Graphics
Module in ECNG 1012)
- Requests for transfers
Corresponding
Official letters/ E-mails:
 Date all correspondence
 Include Saluations … Dear, Yours faithfully
 Avoid the use of bold, capitalized text =
SHOUTING !!!
 Include contact information (mobile number)
 Always include student ID# number
 Retain copies for future reference
Departmental Visits
 Office Hours
 (Role of the Student Liaison)
 Avoid
Professor
discussing other students’ cases
 Provide evidence
Registration
Semester II Registration:
No GATE form required
Professor
General

Attendance at each year’s Orientation
important

Personal circumstance/ encountering difficulty?
… seek assistance

Student Checklist
Take personal responsibility !!!