Transcript Annual Timelines

Annual Timelines for
Reporting
Due Dates for Annual Reporting Periods
Suggested Dates for Administrative
Requirements
January 2013
• Work on Policy and
Procedures revision to include
only federal regulations and
Oklahoma’s choices for going
beyond regulations
• Review Caseload/Class Size
Reports for OSDE exception
February 2013
• Develop stakeholder groups to develop
sections of handbook
• Posting of Applications for Public
Comment (Part B & C)
• Independent Audit Investigations for
LEAs
• Working on LEA budget revisions
• Review Caseload/Class Size Reports for
OSDE exception
• OkASBO and OSDE 2013 Financial
Accounting Workshops
March 2013
• PUBLIC COMMENT PERIOD FOR
APPLICATIONS (Part B & C)
• Review of State Budget and
contracts
• SERC Advisory Committee
• Review Caseload/Class Size Reports
for OSDE exception
• OkASBO and OSDE 2013 Financial
Accounting Workshops
April 2013
• MOE Determinations
• Revisions to Assurances/LEA
Agreement
• End-of-Year Data Report Training
• LEAs – Suggest notification of
Destruction of Records letters
• Review Caseload/Class Size
Reports for OSDE exception
May 2013
• Assurances/LEA Agreement due first Friday
of May
• Project ECCO reimbursements to LEAs
• Notice to LEAs – deadline for claim
submission is August 1
• MOE investigations
• APR/End-of-Year Report opens first Friday
of May
• Suggestion - LEA completes Time and
Effort logs
• Review Caseload/Class Size Reports for
OSDE exception
June 2013
• Updated Funding Manual for LEAs to be
available on website by first Friday of June
• High Needs Application for Tier I due
second Friday of June
• LEA Assurances and Agreements due
Second Friday of June
• Conclusion of MOE investigations
• LEA – suggested time frame for
Destruction of Records
July 2013
• Vision 2020 – July 9-11
• SEA computing LEA allocations
• APR/End of Year Report due First
Friday of July
• SEA begins data clean up
• High Needs Application for Tier II
due fourth Friday of July
July 2013 Continued
• Information regarding Parentally Placed
Private School Children with Disabilities
information
• LEAs develop, train and/or post –
FERPA/Confidentiality, Restraint and
Seclusion Training, Section 504,
Transportation, Health Plans,
Paraprofessionals, IEP Accommodations
for general education staff, Child Find
Notices
August 2013
• SEA close out LEAs and finalize
carryover amounts
• Address cooperatives/inter-locals
• Claims deadline – August 1
• LEA Closeout with MTW
• Part B & C Data Profiles provided
to LEAs on third Friday of August
August 2013 Continued
• Part B & C determinations provided
to LEAs on third Friday of August
• SEA determines Disproportionality of
LEAs
• SEA planning for LEA desk audits
third Friday of August
• Review Caseload/Class Size Reports
for OSDE exception
September 2013
• SEA Statewide Budget Workshops
with onsite budgeting approval
provided regionally throughout the
month of September
• SEA provides Disproportionality
Notices and 15% Set Aside Notices to
LEAs first Friday of September
• Child Count Training
• Review Caseload/Class Size Reports
for OSDE exception
October 2013
• Follow-up with Budget Approvals
• Accreditation Reporting due
• October 1 Child Count window open on
October 2
• October 1 Child Count due second Friday
of October
• WAVE verification Fourth Friday of
October
• Review Caseload/Class Size Reports for
OSDE exception
November 2013
• Suggestion - LEA completes Time
and Effort logs
• Review Caseload/Class Size
Reports for OSDE exception
December 2013
• Suggestion - LEA completes Time
and Effort logs
• Review Caseload/Class Size
Reports for OSDE exception
Policies and Procedures Manual
Revision
• How it will be different? 2 parts
• Scheduling stakeholder meetings
to work on sections of the
handbook
• Blogs and/or Google docs – need
to know and have set up before
we can share with them
Procedures Manual Sections
• Overview
• Free and Appropriate Public
Education
• Child Find
• Evaluation and Eligibility
• Individualized Education Programs
• Least Restrictive Environment
• Procedural Safeguards
Procedures Manual Sections
• Discipline
• Private School students
• Discontinuation of services,
graduation, and grading
• Improving Results (monitoring)
• Dispute Resolution
• Forms
OSDE Special Education Services
Website
http://ok.gov/sde/special-education
The Future of Assessments
PARCC
• Draft policies on
accommodations: http://parcconline.org/
open-policies-public-comment
OMAAP
• Transitioning away from
OAAP
• Dynamic Learning Maps (DLM) Consortium