Transcript W.A.Caravan and Camping Show 2014

Safety Induction
Introduction
The Perth Caravan & Camping Show will be returning to Claremont
Showground from Thursday 20th March – Monday 24th of March 2014, as
such there are some particular rules that need to be followed to ensure the
event runs smoothly and safely for exhibitors, staff and patrons alike.
2013 saw the introduction of some new initiatives and in 2014 these will be
consolidated and improved with your help.
These initiatives are designed to protect you and your
people
Introduction
 WA Safety & Training are the official Occupational Health & Safety Contractor and
will be onsite from Sunday 16th March – Tuesday 25th March, Their direction on
Health and Safety matters must be adhered to
 The area of the show is a workplace under the terms of the Occupational Safety
Health Act. Exhibitors are reminded of their obligations under the Occupational
Safety Health Act, to ensure the safety of their employees and all persons who
come onto their display
Introduction
 It is your legal responsibility to manage risks associated with your display to ensure
the safety of all workers, contractors, other workers, public visitors etc. including
work activities and display areas
 If you have any queries regarding the health and safety requirements, please contact
our Safety Consultants at WA Safety and Training on [email protected]
 or the Event Organiser’s on [email protected]
Introduction
 Each person working on site, including those making regular deliveries, will be
required to undergo an induction.
A record of that induction will be recorded by organisers.
If your name isn’t held on the list by the organisers you will be stopped form working
and required to go and do an induction at the site office
General Safety-Vehicles
 Vehicles travelling within the grounds must obey any
posted speed limit signs
- Show Speed is 8km/hThis is as close as possible to walking pace!
General Safety-Vehicles
 Vehicles Cannot park within the grounds during bump in,
access is via gate 5 to the carpark will not be available,
 Vans being delivered for the arena will access the grounds
via gate 10 and exit via gate 1.
General Safety-Vehicles
 All vehicles must have a vehicle pass that identifies the owner and
their contact details on the dashboard, in case of emergency.
 Any person requiring the use of a buggy, must have it approved and
the drivers registered at the site office, any unregistered buggies will
be removed from site.
General Safety-Vehicles
 All Incidents and near misses must be reported to the Organiser’s Office immediately
 Forklifts MUST be operated by a licensed operator ONLY
 Valid forklift ticket will need to be sighted by the Event Organisers prior to use of site forklifts
 Each forklift requires an inspection prior to use and a copy of the latest log book page to be
submitted to the organisers office.
General Safety-Vehicles
 Petrol tanks in vehicles must be 80% full before gaining entry to the
exhibitor space
 Fuel lines and carburettors must be secure and free from leaks. Petrol caps
must be close fitting and locked
 Steps used as entry to caravans, motorhomes, camper trailers or any
exhibit MUST comply with the requirements of the Building Code of
Australia
 Rises: Minimum 115mm Maximum 190mm
 Goings : Minimum 250mm Maximum 355mm
 In any one set of stairs a variance between the measurements of each step
shall not be more than plus or minus 5mm.
General Safety
 Emergency procedures information will be provided in each exhibitor pack; please
ensure each on site staff member is aware of these procedures
 All walkways and exists MUST be kept clear at ALL TIMES
 All fire fighting signage and equipment, being extinguishers, hoses and hydrants,
must be kept clear at all times and remain visible and readily accessible to the
public
General Safety
 High Visibility Clothing must be worn during move in/out, this is a Worksafe
W.A. requirement at the showground and will be monitored by them.
 NO CHILDREN Under 16 years of age are permitted onsite during move
in/out
General Safety
Substantial footwear must be worn at all times during the set-up and dismantling stages of the
Perth Caravan and Camping Show. Any workers not wearing suitable footwear will be
removed from site. It is also recommended that suitable footwear be worn during the show as
well.
General Safety
Restricted Areas
 As on most industrial sites, there are areas on the sites where you may not
be allowed to enter. There may be several reasons for this refusal of entry,
including hazardous materials, sensitive electronic equipment and confined
spaces. If you need to gain entry to an area, your supervisor will ensure
that the necessary clearances are obtained and that you are notified of all
hazards and that you are equipped with appropriate safety equipment.
Advisory / Warning Signs
 You will see a range of “safety signs” around the site. Generally there are
two types of safety signs, ‘compulsory; and ‘advisory’.
 There are compulsory signs such as “HEARING PROTECTION MUST BE
WORN IN THIS AREA” and you must carry out the instruction shown. Other
signs may be advisory signs, such as the dangerous goods “HAZCHEM” sign
or the “EXIT” sign, which provide information to personnel.
General Safety
Injury Reporting
 All injuries, no matter how small, are to be reported to the CIAWA Safety
Officer. Reporting injuries will provide:
 Immediate and correct assistance to the injured person;
 Early rehabilitation, which will commence as soon as possible; and
 Information to prevent recurrence of this or similar injuries.
Incident / Hazard Reporting
 Reporting incidents and hazards will allow CIAWA to take early action to
prevent an injury occurring at a later date. Reporting “near misses” will stop
later injuries and property damage. If an incident, which results in property
damage, does occur, there may be the need to carry out repairs. Failure to
report such an incident may result in an injury to yourself or someone else
later on.
General Safety
Safe Operating Procedures
 Occupational Health and Safety legislation required that you perform your work in
a manner, which is safe for yourself and for others. For your own safety and for the
protection of equipment, it is important to follow all Safe Operating Procedures.
You Supervisor will ensure that you are properly trained to use any equipment
involved in your work. If in doubt, DON’T DO IT.
 Do not make any adjustments or changes to equipment unless you are trained and
authorised to do so. Do not take shortcuts, they often end up in injuries or damage
to equipment.
 Fooling around and horseplay is strictly forbidden.
Working Outside
 Heat and fatigue are a major cause of injury and illness. It is a requirement that
protection from the sun must be worn when working outside. This may be in the
form of clothing, sunscreen and head covering. Always drink water on a regular
basis and take regular breaks.
General Safety
Manual Handling / Ergonomics
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It is important that you move equipment in a manner, which is safe and reduces the risk of injury. Always
follow the correct lifting techniques:
Assess the size and weight of the load;
Locate your feed so that you are well balanced, e.g. either side of the load or as close as possible to its
centre of gravity;
Bend your knees when lifting the load;
Keep your back straight when lifting the load;
Do not twist your back when changing direction, move your feet to the required direction of travel;
Protect your hands, e.g. where gloves when required;
Place your hands at appropriate positions, preferably no further apart than shoulder width;
Lift the load with a smooth action, do not jerk the load up;
Where possible lift from no lower than waist height, where this is not possible take extreme care when
bending down low.
Where the load is too heavy DO NOT ATTEMP TO LIFT IT BY YOURSELF. Get others to help or use
mechanical assistance.
“Ergonomics” is a word for fitting the process to suit the person. It is not possible to provide equipment to
suite everybody. Where possible adjustable equipment has been provided. Your Supervisor will explain
how the adjustments are to be made.
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It is your responsibility to set the equipment to suit your build before you start work.
General Safety
Slip and Trip Hazards
 Be aware of the surface you are working on. Keep the area dry, clean and as tidy as
possible. Repair or mark out any potential trip hazards such as unstable, loose or
uneven floor or ground surfaces. Wear the correct footwear to suit the
environment or conditions.
Housekeeping
 Housekeeping is probably the most important but under-rated method of
controlling risks. It is important to keep the workplace clean and tidy. CIAWA have
active waste management and recycling procedures in place to ensure that we
minimise our impact on the environment.
 Use the appropriate containers provided. It is important that you ‘do your bit’ to
help. We have a comprehensive recycling plan for the event – please do your best
to sort and dispose of recyclable items correctly.
Electrical Safety
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All items of electrical equipment used on site must be tagged prior to use.
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Electrical power tools and leads are to be inspected for damage before use. Damaged or un-tagged electrical
equipment is not to be used.
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Portable Earth Leakage Devices are to be tested DAILY and before use where these are used.
Guidelines:
All electrical installations must comply with the Supply Authority or Office of Energy requirements,
aS 3000, aS 3002 plus any special requirements of the Health (Public Buildings) Regulations 1992.
An electrical contractor must certify that permanent and temporary electrical installations comply
with the Health (Public Buildings) Regulations 1992.
This certification is not intended to address portable equipment or cords supplied by end users.
It is intended to ensure that installations from the point of supply to the final distribution
outlet available to the end user are safe.
The protection thereafter relies upon the quality of the equipment provided by the end user
and the mandatory testing and tagging of all portable electrical equipment, plugs, sockets
(WA Health Dept)
It is a requirement that any hired equipment for a public event is tested Prior to delivery
and installation, check with your provider to ensure items are compliant.
Electrical Safety
Residual Current Devices –RCD’s
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The preferred leakage tripping current is 30 milliamps. They must be tested every twelve months.
Electrical cables
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Because cables are continually being rolled up and moved, they must be flexible. Standard multicore cables used in static installations are
not appropriate.
Electrical cables should not be accessible to members of the public. Where this cannot be avoided, they must be either buried or
suspended so that they are out of reach to members of the public.
Cables of a maximum 30m length can be utilised
All joins must be protected from inclement weather.
Electrical Supplies
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Electrical outlets should only be supplied from a reticulated power supply. Supplies may originate from a supply authority or on-site
generators.
Small individual generators should not be utilised.
The Health (Public Buildings) Regulations 1992 require electrical contractors to certify electrical installations by completing a Form 5. It is
recommended that reticulated supplies be certified.
Electrical Safety
 All power outages must be reported to the Organisers Office immediately on 08 6263 3155.
Only the onsite Electrician can reset
 All Electrical Requirements at the show (with the exception of the pavilions) is to be
completed by the Organisers Electrical Contractor ONLY
 All Electrical Requirements for the Pavilions are to be completed by the Perth Expo Hire
Electrical Contractor ONLY.
 Random audits will be conducted on site throughout the Show. Exhibitors will be charged a
fee for electrical connections used which were not ordered
Electrical Safety
Luminaires
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Luminaires must not be placed in areas where heat may ignite adjacent materials and must be out of reach
of people.
Extra Low Voltage Equipment
 Extra low voltage devices must be clearly identified and have plug tops and bases that cannot be
inadvertently connected to higher voltage supplies.
 This also applies for 15-10amp converter plugs (step downs), these cannot be utilised at a public event
and must be avoided.
Electrical Safety
Electrical Don’ts
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No 10amp leads supplying 15amp outlets
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All leads must be 15amp if a caravan has a 15amp outlet
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No piggy-back leads
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If you have 10 vans then you require 10 leads
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No more than six leads per box
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Double adapters and/or power boards are not permitted
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No sharing of power between stands in the pavilions
Electrical Safety
Electrical Don’ts
 There is to be no unauthorised spiking into the grass anywhere on site.
 The RAS will supply staff to approve the location of each spike prior to
placement to protect both life and assets from damage.
Public Buildings
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Definition: Public building
The Health Act 1911 defines any place of assembly as a public building and specifies the approval authority
as local government. It also requires local government to issue a Certificate of Approval.
The act provides the head of power to enable the approving authority – local government – to ensure that
all health and safety-related issues in and about the event are addressed, sets capacity and can close
events and prevent ticket sales.
A public building approval is unique in that it is the only approval that applies to every event.
Separate approvals may be required for defined areas, spectator stands or marquees.
A public building approval is more commonly known as an ‘event application’.
background:
In Western Australia, every time a tent, marquee or spectator stand is erected it requires local government
approval either as a public building under the Health Act or as a temporary building under the building
Regulations.
Public Buildings
When a temporary structure is to be a public building in its own right or is part of a larger event, the following
information should be provided as part of the public building application package.
Information required in application General Information
 manufacturer’s Information
 Structural adequacy
 Fire Indices
 design parameters
It is for this reason that non commercial marquees cannot be accepted for use at the show, without express
written consent from the organisers, exhibitors who intend to use a non commercially supplied marquee
will be required to carry out a risk assessment and study to satisfy the organisers of the suitability of the
structure.
Public Buildings
Will your equipment stand up to the local weather requirements?
Public Buildings
The following check list identifies the elements requiring checking prior to the facility being used.
1. anchorages are adequate and holding fast.
2. Describe the soil type and identify ground-holding parameters.
3. Wall and roof bracing is installed and adequately tensioned.
4. All ropes or tensioned straps are in good order and correctly fastened.
5. Fabric is tensioned and not prone to ponding.
6. Exits are correctly identified and not obstructed.
7. Exposed ropes and stakes are identified and will not be a hazard to the public.
8. All locking pins and bolts are in place and correctly tensioned.
9. All structural supports are sound:
 Fabric has no un-repaired tears.
 Flooring is even and there are no tripping hazards.
 Walls are adequately secured.
 Rope and pole tent has its full complement of side uprights, anchor stakes, pulley blocks
 and guy ropes.
10. Rope and Pole tent hoists are secure and can only be released by an authorised person.
If you cannot provide evidence of this information your marquee will not be permitted on site
Flammables
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Any items deemed to be dangerous or hazardous goods under the ADG code must be accompanied by the appropriate
MSDS form
The organisers must be aware of the goods in your exhibit prior to bump in.
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All flammable gas and/or gas bottles must be tested and stamped by a gas cylinder testing station in Australia, as per
Australian Standards
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Any use of naked flames must be pre-approved by the RAS; please contact the Event Organiser’s. Approval
is not guaranteed
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Internal gas bottles for cooking with stoves, hot plates and barbeques is illegal and contravenes the Gas Standards
Regulations 1999
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Cooking Demos MUST be done using electronic hotplates only.
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Materials used for lining, drapes, backdrops, blinds or overhead structures, signs, banners, or similar, used for displays or any
part accessible to the public must be rendered non-flammable (as per AS/NZ1530:3 1999)
Officers and inspectors from the office of Energy Safety will be in attendance failure to comply with the above may result in
prosecution.
Noise
 Speaker MUST be directed inwards on stands
 Noise MUST NOT cause nuisance or interference to any other Exhibitor
 Notification of amplification and/or noise MUST be notified to the Event
Organiser’s.
Other Items
Anything that is considered “High Risk Work” under the OHS act will require approval and sighting of
appropriate Licences at the Organisers Office (Forklift driving, EWP use etc.).
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All contractor organisations with more than 5 staff will be required to have a representative report to the
organisers office with a list of names of staff, to be checked off against those whom have completed this
induction, not all staff will be required to attend.
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A delivery/pick up area for customers will be set up at gate 12, this is for pick up of goods purchased at the
show only. Not fitting of accessories or other things of that nature can be permitted on the showgrounds.
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No pets are permitted on the grounds, legitimate assistance dogs are excepted, but must be accompanied
by the owner at all times.
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No smoking is permitted within the grounds, nor is any alcohol permitted on sites and stands.
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Encroachment of display items into any aisle is prohibited.
Other Items SpikingNo Person is allowed to spike or dig into the grassed areas of the Showground, without first obtaining approval
from the RAS Asset Services Department, there are buried cables and services that could be struck and as
such a check off must be given prior to striking into the ground.
 Working at heightsNo person shall carry out working at heights unless appropriately trained and authorised to do so. For the
intent of this show working at heights is any work that is carried out 1.8m or higher from the ground level
of that location.
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Test the weight of a load before lifting. If a load is too heavy, use mechanical lifting aids or obtain
assistance.
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Being adversely affected by drugs or alcohol during working hours and/or arrival on site in an intoxicated
condition is strictly forbidden.
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The use/possession of illegal drugs during the Perth Caravan and Camping Show is strictly prohibited and
such activities will be reported to the police. Prescription drugs (such as some antihistamines) that inhibit
performance and impact on safety should be avoided.
Other Items OHS & the Right of Organiser to Stop Work(s)
 All persons coming onto the Perth Caravan and Camping Show site must strictly adhere to the
requirements of the Occupational Safety and Health Act 1984 (WA) and associated
Regulations..
 The Perth Caravan and Camping Show Safety Management Team reserves the right to stop or
suspend any works that, in their opinion, present a risk to safety.
 The Perth Caravan and Camping Show Safety Management Team has implemented an internal
Prohibition Notice and Safety Improvement Notice system. Where necessary a notice will be
issued for a breach of the Perth Caravan and Camping Show’s Safety Rules. These notices will
apply to all persons who perform work at the site, including exhibitors.
Other Items The Prohibition Notice is issued where the Safety Management Team reasonably believes that
circumstances causing, or are likely to cause, an immediate risk to health & safety have arisen,
or are likely to arise in relation to a workplace activity, plant or substance. This means that the
activity or use of the plant or equipment cannot proceed until the activity, plant or substance
is deemed to be safe.
 The Safety Improvement Notice is issued on the spot for a breach of safety policy or unsafe
practice. It is intended to give the recipient immediate notice that their safety performance
needs to improve. Safety Improvement Notices issued will be reviewed and may influence
space allocation at future shows.
 The Management of the Perth Caravan and Camping Show or its agents will not be
responsible for any costs associated with such stoppages.
Emergency Response
 An Emergency Response Plan is currently being finalised and once completed
will be distributed to all exhibitors and contractors. In the mean time some basic
plans to have in place are as follows-
Emergency Response
Emergency Response
Emergency Response
Grassed
Triangle and
roadway
Grassed area
adjacent to
Pavilion
Car parking
area
Emergency Muster points for Staff Contractors and Public
Summary
The area of the show is a workplace under the terms of the Occupational Safety Health Act. Exhibitors are
reminded of their obligations under the Occupational Safety Health Act, to ensure the safety of their
employees and all persons who come onto their display
-Ensure safe methods of work are undertaken by your employees
-Ensure no spiking is undertaken without approval of RAS staff
-No “non-commercial” Marquees will be accepted without prior written management approval
-No non certified or tested and tagged electrical equipment will be permitted for use on site,
this includes 10-15 amp step down plugs
- No children under 16 are permitted on site during bump in and bump out.
_ Any person conducting “High Risk Work” must produce their licence to do so and obtain
approval prior to commencement.
- All buggies required on site will be registered at the organisers office and each driver must
have a valid WA drivers licence.
Summary
By following these simple rules and those instigated by legislation in WA we will have a safe and enjoyable
show.
If there are any questions generated by this information, then please contact the Event Organiser’s on
[email protected].
There is now a short questionnaire that must be completed-