Transcript NM Case for Change

Carve Your Path
the
High School, College and Career Management System
NM Public Education Department
NM Higher Education Department
NM Department of Workforce Solutions
Presented to the
New Mexico Association of Financial Aid Administrators
(NMASFAA)
April 1, 2009
College Access Challenge Grant (CACG)
U.S. Dept of Education
College Cost Reduction Act passed in 2007
Grant to fund outreach activities targeting
underrepresented student populations
Two Year Formula Grant
New Mexico’s annual allocation: $556,798
NMHED was designated agency to apply
1/3 matching dollars component
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History
In 2006, NM First made a recommendation to design and
implement a major public awareness campaign on the economic
value of higher education that would create a sense of urgency
about the need for students to stay in school and attend college.
June 2007, NMHED, NMPED, CSN, NMSL and other partners
organized the College Outreach Roundtable; it was attended by
more than 100 policymakers, educators, business, nonprofit and
Tribal representatives.
July 2007, NMHED, NMPED, NMSL and College Success
Network form the Middle School Outreach Campaign Initiative
(MSOC).
 August 2008, NMHED, supported by the MSOC, applies for and
is awarded the College Access Challenge Grant.
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CACG Goals and Accomplishments
Goal: Establish a formal New Mexico College access
network (NMCan) to leverage resources, collaborate
efforts, identify best practices and share information
about college outreach services available to students
throughout the state
Accomplishments:
 Launched the New Mexico College access network
October 1, 2008.
 Launched NMCan listserv
 115 subscribers
 Over 70 agencies represented
What’s Next?
 Promote…Promote…Promote!
 Expand and leverage the listserv.
 Strengthen NMCan
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CACG Goals and Accomplishments
Goal: Increase the number of high school students who
apply to community college and universities by 10%
during the two year CACG award period and increase
the number of students who attend College Goal
Sunday and file the FAFSA by 25% during the two year
CACG award period
Accomplishments:
 Launched the Ticket to College (T2C) program.
 To date, 7 colleges and universities have
adopted or integrated T2C program.
 Increased FAFSA filers by 62% from 2008
What’s Next?
 Promote…Promote…Promote!
 Expand the T2C program- Explore eTranscripts to
satisfy admissions requirements
 Stick to our knitting- Direct students to the experts
 Incorporate College Goal Sunday into the Next
Steps plan via Carve Your Path
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CACG Goals and Accomplishments
Primary Goal: Establish an online, web-based college
and career web portal for all New Mexicans to
access information on how to plan, prepare, apply
and pay for college.
Accomplishments:
 Launched interim Carve Your Path website.
www.carveyourpath.org
 Averaging 40+ hits per day
 Aligned and formalized PED, HED and DWS
projects and initiatives to begin the
development of a comprehensive High
School, College and Career Management
System.
What’s Next?
 Promote…Promote…Promote!
 Participate in and support system
development.
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Project Overview
Introduction
Objectives
The “One-Stop-Shop” user interface will be a convenient place for
PED, HED & DWS programs and initiatives to converge in an online
environment.
The system meets the requirements for consolidation and goals of
the state IT Strategic Plan.
Must be accessible to all current or prospective students and
residents of New Mexico.
The ability to link to external websites and/or return pre-determined
student support services and/or program information to the student.
On demand training related to the tools, features, and functionality for
regional and state level users and administrators.
Collaborate with the Department of Workforce Solutions.
Identify and work with other New Mexico agencies as appropriate.
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Project Resources
- PED
- HED
- DWS
11th Grade Assessment
E-Portfolio
Student Plan
Content Management
Next Step
Gap Analysis Tool
General Information
NM College Application
NM Financial Aid
Colleges and Universities
Course Study
Majors/Degrees
e-Transcript
Gear Up
Tribal Colleges
IDEAL-NM
NM College Access Network
ABE
Career Planning
Career Assessment
Career Pathways
Internships
Apprenticeships
Volunteering
Job Training
Resume Builder
Military Options
Wages
Job Fairs & Postings
WIRED Project
Career Clusters
Information Management
e-Transcript
IDEAL-NM
Ed-Tech
Existing
To Be Developed
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Institutional Partner
PED
Institutional Partner
DWS
Information
General
Institution Specific
Institutional Partner
HED
Information
General
Institution Specific
Information
General
Institution Specific
Which Sets Inside
Commercial Off the Shelf Platform
Carve Your Path
Entry Point – Categorical Pages or Individual ID
Student
College
PED Governs
Function Data
HED Governs
Function Data
Ind. ID #
Which Gives User Access to Certain
Applications
Career
Planning
DWS Governs
Function Data
Joint Governance
Function Data
All of Which Must be Coordinated to Feed
Gap Analysis / Planning Tool
Which Students, Counselors, Parents Use to Produce
High School Plans
Reports
College Plans
To Prepare/Demonstrate Competency – Practice Can Inform Institution
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Career Plans
Reports
Project Timeline
Jan
Tasks
Initiation
Planning
Build Proof of
Concept
Implementation
Contracts
Build Production
Test Systems
Train on Systems
Rollout System
Close-Out
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Accomplishments & Expectations
Deliverables:
Combined PED & HED scope requirements.
Ensure budget and schedule issues are addressed
Agree Memoranda of Understandings
Coordinated needs with existing DWS systems
Created Budget and ensured funding
Meet requirements of federal grant
Address issues related to ESMS funding allocation
Illustrated strengths of SharePoint backbone
Ensure system meets needs of PED & HED
Ensure ease-of-use with DWS and other agency systems & data
Agreed high-level cross-agency budget & schedule
Completed PMP and other management plans
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Proposed Carve Your Path System Demo
http://164.64.166.11/sites/nmped/home/default.aspx
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System Features and Content
Features:
Access Carve Your Path from school, work or home
Professional tools to manage system usage and outcomes
Content:
Electronic Student Management System, including Electronic Next-Step Plans
Track High School Graduation Requirements
Student assessment scores
Course credit earned
Information about Advance Placement, honors, dual credit and distance learning
courses
Support for academic achievement, extra-curricular interests, after high school plans
Electronic portfolio to capture and manage academic and work related accomplishments
College and Career Planning and Resources
Career Search and Comparison
College Search and Comparison
Electronic Admissions Application
Electronic Transcripts
Financial Aid Planning
Research and applications
Statewide Resources
Community Based, Non-Profit and Philanthropic Organizations- Program Directory
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System Benefits
Carve Your Path will provide users [students]:
Compilation of high school graduation requirements;
Career exploration, career planning, workforce opportunities in
New Mexico and the education for each career (aspiration)
High school curriculum planning to prepare for a postsecondary
education and a career (academic preparation)
Information on the value of a postsecondary education;
Opportunities for a postsecondary education in the state
(accessibility)
Ability to select the right college and learning the steps
necessary to apply for college admissions and financial aid
Information and learning on how to pay for college
(affordability);
Information and learning how to be successful in college
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NMASFAA Benefits
Provides NMASFAA a mechanism to manage and
consistently deliver accurate and up to date financial
aid information.
Promoting Carve Your Path supports other
programs and services.
System provides students with age appropriate
financial aid information.
Expands reach to all New Mexico students, parents
and citizens.
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Carve Your Path
the
High School, College and Career Management System
Thank you
Joel Nudi, Project Manager, NMPED
[email protected]
Steve Oizumi, Project Manager, NMHED
[email protected]
Presented to the
New Mexico Association of Financial Aid Administrators
(NMASFAA)
April 1, 2009