Transcript 1213_ESC_training_DS

April 2013
Unique ID Release
2012-2013 Data Standards
 Submission 3 - yearlong student attendance (regular
and flexible), course completions, disciplinary actions,
student restraints, Title 1, Part A participation, course
sections, and teacher class assignments/staff data
 Submission 4 – special education extended year
services (ESY) student data for the school year, student
flexible attendance for credit recovery, and
summertime dual credit completions for students
2
2012-2013 Data Standards
 Records collected for Submission 3
 Organization - 010, 020
 Course Section - 300
 Staff – 040, 043, 045, 050, 305
 Student – 100, 101, 105, 400, 405, 410, 415, 425, 435, 461,
500, 505, 510
 Records collected for Submission 4
 Organization – 010, 020
 Student – 100, 101, 105, 408, 415, 500, 505, 510
3
2012-2013 Data Standards
 Identification Records for Staff (040) and Student
(100)
 Use only actual middle names
 No other characters
 Field can be left blank
 No official middle name – leave blank
 Use middle name as shown on the identification
documentation
4
2012-2013 Data Standards
 Homeless Coding (100 record)
 Homeless Status Code – applies to all students; 0=not
homeless at any time this school year
 Unaccompanied Youth Status Code – applies to all
students; 0= not unaccompanied
 Status determined upon enrollment or at the start of
school year
 For PEIMS reporting purposes, all students identified as
homeless and/or unaccompanied in the Fall Snapshot
must also be coded the same in the summer collection.
5
2012-2013 Data Standards
 REMINDERs
 For Submission 3 –




for every student reported with a 100 record, there must be a
matching 400 (basic attendance) and/or 500 (flexible
attendance) record for that student
one 300 Course Section record must be submitted for each
reportable unique class (course section) that was offered
during the school year
for each 300 record reported there must be a matching 305
record where campus-id, service-id, class-id-number, and
course-sequence code is the same
for each 300 record, there must be a matching 415 record
6
2012-2013 Data Standards
 REMINDERs (cont.)
 Economic Disadvantage Code


For Submission 3 – reported based on a student’s last status at
the end of the school year or at the end of the student’s
enrollment period; whichever comes last
For Submission 4 – not reported; must be BLANK
*This data is critical at the end of the year for
accountability ratings-appeals process.
7
2012-2013 Data Standards
 Early Reading Intervention Code (105 record)
 Report eligibility status based on the latest assessment
results available for the student
 Does NOT apply to all students
 Required for all KG, 01, and 02 grade level students
 Must be blank for all other grade level students
8
2012-2013 Data Standards
 PPCD Service Location Code (163 record)
 Decision Chart Added – Data Standards
 New codes added for PPCD (code table C184)
 Non-Campus Based Instruction Codes (300
record)
 New, expanded explanations for codes
9
2012-2013 Data Standards
 Teacher Class Assignment (305 record)
 Teacher of Record



Each course/section must have one
“Almost always” in the classroom
Begin Date and End Date required
“Delivering curriculum to students”; “deciding final outcome”
 Assistant Teacher
“Almost always” in the classroom
 Support Teacher

“Occasionally” in the classroom
Delivery of specialized instruction
10
2012-2013 Data Standards
 Deletions
 Pregnancy Education and Parenting program – Gone!
 407 Record, Optional Extended Year Program reporting
– Gone!
 Course Grade and Final Course Grade on 415 Course
Completion record – Gone!
11
2012-2013 Data Standards
 Service IDs reporting – 305 Teacher Class
Assignment and 415 Student Course Completion
 Do NOT report service IDs beginning w/SA, SE, SR, SS,
01, 8, or 9
 Do NOT report service IDs beginning with 02 for PK or
KG
12
2012-2013 Data Standards
 Discipline (425 record)
 Behavior Location Code


What did the student do?
Here did the student do it?
What action was taken?
 Appendix E – “4-column” chart, new and improved
13
2012-2013 Data Standards
 Restraints (435 record)
 No longer applies to only students receiving special
education services
 Now also reported for all restraints by LEA police
officers and SROs
 Special Education Student Indicator
14
2012-2013 Data Standards
 New PEIMS Legacy System Data Elements for 2012-
2013 Summer and Extended Year Collections
 E1523 - TX-UNIQUE-STUDENT-ID has been added to
the new 102 Student Demographic record in columns 1928.
 E1524 - TX-UNIQUE-STAFF-ID has been added to the
043 Staff Demographic record in columns 34-43.
15
2012-2013 Data Standards
 New PEIMS Legacy System Data Elements for 2012-
2013 Summer and Extended Year Collections
 E1523 - TX-UNIQUE-STUDENT-ID is a unique number
assigned to a student by the Texas Education Agency
TSDS Unique ID System.
 E1524 - TX-UNIQUE-STAFF-ID is a unique number
assigned to a staff member by the Texas Education
Agency TSDS Unique ID System.
16
2012-2013 Data Standards
 Business Rules for TSDS Unique ID Data Elements
for 2012-2013 Summer Collection for Staff
 The PRIOR-ID (E0990) field on the 045 Staff ID
Number Change record must be blank for Submissions
3 for 2012-2013. (Do not report the 045 record for staff
that are reported in submission 3.) Beginning with the
2012-2013 Summer collection, all staff demographic
data must be first added and then subsequently
maintained through the new TSDS Unique ID System.
17
2012-2013 Data Standards
 Business Rules for TSDS Unique ID Data Elements
for 2012-2013 Summer Collection for Staff
 The DEMOGRAPHIC REVISION
CONFIRMATION CODE (E0924) on the 043
Staff Identification/Demographic record must be
reported as “0” for all staff reported in
Submission 3 for the 2012-2013 school year.
 Beginning with the 2012-2013 Summer collection,
all demographic data must be first added and
then subsequently maintained through the new
TSDS Unique ID System.
18
2012-2013 Data Standards
 Business Rules for TSDS Unique ID Data Elements
for 2012-2013 Summer and Extended Year
Collections
 The PRIOR-ID (E0990) field on the 105 Student record
must be blank for Submissions 3 and 4 for 2012-2013.
 Beginning with the 2012-2013 Summer collection, all
student demographic data must be first added and
then subsequently maintained through the new TSDS
Unique ID System.
19
2012-2013 Data Standards
 Business Rules for TSDS Unique ID Data Elements
for 2012-2013 Summer and Extended Year
Collections
 The DEMOGRAPHIC REVISION CONFIRMATION
CODE (E0924) on the 101 Student Demographic record
must be reported as “0” for all students reported in
Submissions 3 and 4 for the 2012-2013 school year.
 Beginning with the 2012-2013 Summer collection, all
demographic data must be first added and then
subsequently maintained through the new TSDS
Unique ID System.
20
2012-2013 Data Standards
 Business Rules for TSDS Unique ID Data Elements
for 2012-2013 Summer Collection
 The only students that will be reported with a 105
Student Record in Submission 3 will be students in
grade levels Kindergarten, First, and Second Grade
with the Early Reading Indicator Code.
21
2012-2013 Data Standards
 Edit Rules for TSDS Unique ID Data Elements for
2012-2013 Summer and Extended Year Collections
 Reference Change Document 5 for these edits. These
edits are noted with UIV in the version column.
22
Region 3 ESC PEIMS Team
 Mary Beth Matula ([email protected])
 Charlyn Sciacca ([email protected])
 Becky Pullin ([email protected]
 Dawn Cummings ([email protected])
 Geriann Neuman ([email protected])
361.573.0731
23