Transcript No Slide Title
Taking Care of Business
How Your Department Can Continue Operations After An Emergency
What is Business Continuity Planning (BCP)?
Business Continuity Planning is the practice of planning how your department will provide services or conduct departmental business during or after an emergency or disaster that may have both short-term and long-term consequences.
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Business Continuity
Not all emergencies are the same (tornado vs pandemic flu) What are the essential services you provide?
How are you going to pay your employees?
What can you do off-site?
What in your building is essential?
BCP Generator is available to all UGA departments
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Companies and Peer Institutions With BCPs
Merrill Lynch • Georgia Tech FedEx • Indiana University Wachovia • Texas A&M Blue Cross Blue Shield • University of Home Depot California/Berkeley Office Depot • University of Kentucky AT&T • Ohio State University MetLife Southern Company • North Carolina State University eBay • University of North Carolina at Chapel Hill
Why do you need a Business Continuity Plan?
Having a BCP in place before a business interruption is critical; otherwise, you may not be able to respond quickly enough to prevent service interruption.
• • • Tulane University - Hurricane Katrina (2005)
August 2005 Tulane closed for 4 months
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$650 million in damages 13,000 students & 7,000 faculty/staff displaced
UGA
Brooks Hall/Terry College Fire August 15, 1995 Library Fire July 23, 2003 Vet College Flood July 1, 2003 Snow/Ice Storm January 10-14, 2011
UGA
College Ave Water Main Break August 5, 2014 Power Outages January 16 and February 3, 2015
Why do you need a Business Continuity Plan?
You MUST Resume Critical Functions
What is a “Critical Function”?
Those functions that are essential to the continued accomplishment of our organization’s mission of instruction, research or public service.
Will this crisis cause:
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Disruption of student education?
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Loss of research data?
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Loss of operational data?
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Significant financial loss to the University?
What Information Do You Need TO Continue Operations Immediately?
What is the BCP Tool?
• An easy and efficient web-based method to create a Business Continuity Plan (BCP) • Accessible using UGA MyID to log in to a secure link to create their BCP • BCP team members are able to enter and exit each section online to view/edit/complete their BCP • The system will automatically create an annual email reminder to BCP team members connected with the department that it is time to update their BCP
Information needed for the online BCP system 1. Department business continuity team members 2. Essential services for your department 3. List of supplies, equipment and materials needed 4. Communication and IT services and individuals 5. Vital records and individuals 6. Departmental Emergency Preparedness educational efforts 7. Departmental Pandemic plans 8. Training and testing of Departmental BCP’s
9. Additional key information can be uploaded
BCP Plan: Main Navigation Screen View and/or print entire plan
BCP: Sample of information collected
Customize Your BCP by Uploading Files • • • •
Files you may consider uploading: Contact lists – Include other department locations Contact information for people above department head and department contact Policies, Procedures, Plans Inventory lists
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Summary
Plan stored on a secure server Accessible via the internet from any location Online plan system allows for latest version to always be accessible Once initial plan complete, annual maintenance time is minimal Additional information can be uploaded making the plan customized for your department
Thank you!
Office of Emergency Preparedness
The University of Georgia 706.542.5845
www.prepare.uga.edu