Transcript Introduction to school IT systems

Introduction to school
IT systems
RHS, october 2008
Version 1.0
Elements in school IT systems
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Logging on to a PC
Using the BlackBoard system
Using programs via Citrix
The SMS Service
The RHS e-mail system
The personal network drive
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Logging on to a PC
• When you turn on a PC, you will meet a login dialog
• In this dialog, you must enter your user name and your
password
• It is important always to remember your user name
and password!!
• Common mistakes when entering a password:
– Forgetting to use CAPITAL letters where needed
– Having the Caps Lock button switched on
– Forgetting numbers in password
• If your login fails too many times, you must go to the IT
Help Desk in Building 3 to get a new password
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Using the BlackBoard system - 1
• When you have logged onto a PC, you will be able to
use the Internet Explorer browser
• You can find the Internet Explorer by clicking the Start
button, and choosing the Programs menu
• After starting the Internet Explorer, type the address
bb.rhs.dk in the address line (NOTE: you should not
type ”www” in front of the address).
• This should take you to the BlackBoard (often just
called BB) starting screen. The Internet Explorer should
now display the following screen:
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Using the BlackBoard system - 2
• At the BlackBoard starting screen, you click on the ”User
Login” button
• After this, you should see the below screen
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Using the BlackBoard system - 3
• At this screen, you now enter your user name and
password, and click the ”Login” button
• The user name and password are the same as you use
when logging on to a PC.
• If your login was successful, you will now see a screen
which looks something like the following (NOTE: The
screen will look a bit different for students):
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Notice the
”Logout” button
Here you will probably
have ”Courses you are
attending”
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Using the BlackBoard system - 4
• Inside the BlackBoard system, you can see various
information about the courses you are following
• This information can be:
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Announcements from the teacher
Links to course materials
Schedule for the upcoming classes
Changes to the schedule
…
• Take a bit of time to ”play around” inside BlackBoard,
and see what information you can find
• You leave BlackBoard by clicking the ”Logout” button
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Using programs via Citrix - 1
• Citrix is a so-called ”thin client” which allows you to run
programs located on a school server via the Internet
• This means that if you have access to the Internet, you
can always run the programs, even from home.
• The Citrix system is started using the Internet Explorer,
as we did for BlackBoard as well.
• After starting the Internet Explorer, type the address
unvcitrix.rhs.dk in the address line (NOTE: you should
not type ”www” in front of the address).
• This should take you to the Citrix starting screen. Internet
Explorer should now display the following screen:
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Using programs via Citrix - 2
• At the Citrix starting screen, you now enter your user
name and password, and click the ”Log In” button
• The user name and password are the same as you use
when logging on to a PC.
• If your login was successful, your will now see a screen
which looks like the following:
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The programs you
have available may
vary from this
Notice the ”Log
Off” button
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Using programs via Citrix - 3
• Inside the Citrix system, you can start various programs,
in particular you can start programs from the Microsoft
Office package (in the ”Office 2003 English” folder).
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Word (text processing)
PowerPoint (presentations)
Excel (spreadsheet)
Access (database)
Frontpage (web-design)
• Note that the actual programs do not run on your own
PC, but on the server.
• You leave Citrix by clicking the ”Log Off” button
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The SMS Service - 1
• It is possible to receive information from
RHS by means of an SMS.
• This information may concern
– Changes to schedule on short notice
– Messages from the administration
– Any other form of (short) communication
which needs to be sent out on short notice
• Example: A teacher becomes ill on the
evening before a lecture, and sends an
SMS to all students informing them that
the lecture has been cancelled
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The SMS Service - 2
• In order to subscribe to the SMS Service, you must do
the following:
• Start Citrix, as described before.
• Once you have started Citrix, you must start the Internet
Explorer from the ”Application” window in Citrix – not
from your own desktop!
• In the Internet Explorer, type ”elevsms” – and only that!
• This should bring up the ”elevsms” Login dialog:
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The SMS Service - 3
• In the Login dialog, you now enter
your user name and password
• The user name is the same as you
use when logging on to a PC,
BUT…
• You must write ”unv\” in front of it!!
Like ”unv\abc”
• The password is the same as you
use when logging on to a PC
• This takes you to the subscription
screen, which is in Danish…
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Welcome, (your
name)
Please enter
your Mobile
Phone number
Subscribe
(When you click
this button, you will
be subscribed to
the SMS service)
If you have a foreign
number, also enter the
country code (like +46
for Sweden)
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The RHS e-mail system - 1
• All students are given an e-mail
account at RHS, with the account
name <user name>@rhs.dk
• For instance, if your user name is
”abc”, your e-mail account becomes
[email protected]
• Most of you probably have a private email account already, so you can
choose to forward the e-mails from
your RHS account to your private
account.
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The RHS e-mail system - 2
• It is a little bit complicated to set up forwarding of email, but you only have to do it once!
• In order to forward e-mails from your RHS account
to your private account, you do the following:
• Start up Internet Explorer, either from your desktop
or via Citrix – both ways work fine.
• In the Internet Explorer addres line, type
www.rhspost.dk
• This will take you to the Login screen for the mail
system (which is in Danish…):
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This is a public or
shared computer
(just keep this setting)
Domain\username
Password
Login
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The RHS e-mail system - 3
• In the Login dialog, you now enter your user name and
password
• The user name is the same as you use when logging on
to a PC, BUT…
• You must write ”unv\” in front of it!! Like ”unv\abc”
• The password is the same as you use when logging on
to a PC
• This will start Outlook Web Access, which is a webbased interface to the e-mail system
• First time you might see a dialog where you choose the
language – choose ”English (Great Britain”)
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• Most important to notice is the ”Options” button,
which takes you to the ”Options” screen
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• In the ”Options”
list, click ”Rules”
and then click
”New Rule”
• In the list that
appears, choose
”Create a new
rule for arriving
messages”
• This will open a
”Rules description” dialog
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2
1
3
• In this dialog, you do the following:
– Click ”Forward or redirect…”
– Click on the checkbox for ”Forward the message to…”
– Click on the link people or distribution lists
• The last action opens a new dialog
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Enter your own,
private e-mail
address here
• In this dialog, you enter the e-mail address of your own,
private e-mail in the ”To->” field, and then click ”OK”.
• The dialog closes, and back in the ”Rule Description”
dialog, you now click ”Save”
• If a confirmation dialog appears, click ”OK”
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The personal network drive - 1
• If you for instance create a Word
document, you may want to save it
somewhere.
• Since you may not be able to use the
same PC at a later time, you should
not save files to the PC itself.
• In order to keep a file you have
worked on, there are two options:
– Save the file to the personal network
drive (the ”H:” drive)
– Save the file to a USB memory key
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The personal network drive - 2
• Try to start Citrix (as we did before),
and start the ”Stifinder” (Danish for
”Explorer”) program
• In the Explorer, you will be able to
see a ”H:” drive
• The drive called ”H:” is actually a
folder on a server PC. Files saved
here will also be available from other
PC’s (and are backed up)
• The H: drive is your personal drive –
only you can access it!
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The personal network drive - 3
• It is a good habit to save your work
on the ”H:” drive! You can access it
from other PC’s, and it will be
backed up.
• NOTE: You can only access the H:
drive when working through Citrix.
• If you want to use an Office
program, and save the work to the
H: drive, you must start the
program through Citrix.
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The personal network drive - 4
• If you for some reason do not want to
use the H: drive, you can use a USB
memory key instead.
• If you use a USB key, the key will
appear as a new drive in the Windows
Explorer (the precise letter for the drive
may vary)
• You can then save your work to the
USB key, also if you do not work
through Citrix
• If you use a USB key: remember to
bring it along to the lectures!!
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