Transcript Budgeting for ARC Discovery Projects commencing in 2007

Budgeting for
ARC Discovery Projects
commencing in 2008
Introduction
Martina Stiemer
Management Accountant
Office of Financial Services
X7369
[email protected]
OFS Budget Officers
Lokiluyana Wijesena ELS, ICS, L&P
Stephanie Grollimund SCMP, Humanities, ACES
Margaret Frith
MGSM, EFS
ARC Discovery Projects
commening 2008
Overview
ARC Discovery Projects
commening 2008
Purpose of Discovery Grants
• Support excellent fundamental research by individuals
and teams
• Assist researchers to undertake their research in
conditions most conducive to achieving best results
• Expand Australia's knowledge base and research
capability
• Encourage research training in high-quality research
environments
ARC Discovery Projects
commening 2008
Eligibility Criteria
• All CIs, PIs and ARC Fellows nominated on a Proposal
must satisfy the eligibility criteria for their nominated role.
• Con-current projects
(section 3.6.1.2 Funding Rules)
• Researcher roles
(section 5.1 Funding Rules)
Chief Investigator
Partner Investigator
ARC Fellows
• Cross-scheme eligibility (section 6 Funding Rules)
ARC Discovery Projects
commening 2008
Application Process
Application process
• 5pm Monday 18 December 2006
Eligibility Rulings Requests
•
5pm Friday 9th February 2007
Receipt of applications to MQ
Research Office
•
Mid June 2007
Assessments available for
written rejoinder
•
Late June 2007
Due date for one-page
rejoinders
•
August 2007
Assessment of applications for
funding
•
October/November 2007
Ministerial approval of funding
recommendations and
applicants advised of outcome
ARC Discovery Projects
commening 2008
Application Process
• Changes from last year (Handout)
– 2 concurrent Discovery projects
• GAMS
• Part C Budgets (Handout)
ARC Discovery Projects
commening 2008
Funding
• Projects are funded between $20,000 - $500,000 per
calendar year
• Projects can be funded for 1 to 5 years
• ARC Fellowships (AFR, QE11 and APF) are funded
according to ARC salary scales and normally for 5 years
• APDs are normally awarded for 3 years but a 4 year
research/teaching option is available
ARC Discovery Projects
commening 2008
ARC Funding - Allowable
• Personnel (salaries and on-costs)
ARC Fellowships
Research Associates, technicians and laboratory
attendants
Postgraduate stipends with an ARC contribution
• Teaching relief for Chief Investigators only
(must be fully justified, and will be a special condition of grant)
• Equipment
• Maintenance
• Travel
ARC Discovery Projects
commening 2008
ARC Funding – Non Allowable
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Capital works and general infrastructure
Salaries of Chief Investigators and Partner Investigators
General Teaching or Teaching Relief
Special Studies Programs
Research support for Partner Investigators
Tuition Fees – International, HECS or HELP
Computer Facilities for molecular analysis
Costs not directly related to a project
ARC Discovery Projects
commening 2008
ARC Funding – Non Allowable
Basic Facilities
Accommodation
• Access to workshop services
• Film and music editing facilities
• Access to basic library
• Standard reference materials/abstracting services
• Provision of computers and laptops and basic facilities such
as printers, standard software (except for high performance
computers or specialized applications)
• Use of telephones, fax, photocopiers, email, internet, mail
Publication Costs
• Including printing and page costs
ARC Discovery Projects
commening 2008
Direct Expenses
• ARC is seeking full costing information
– To enhance transparency and accountability
– To help determine the actual contributions to
be paid by the ARC and the other parties.
• Direct costs = all costs required to
complete the project
ARC Discovery Projects
commening 2008
Direct Expenses
• Personnel (ARC Funded)
• ARC salary scales
– No increments, assumed to start 1 January
– Fellowships
• Options for 3 year or 4 year research / teaching
– Phd Stipends
• Flat rate
ARC Discovery Projects
commening 2008
Direct Expenses
• Personnel (MQ Funded)
– Based on MQ salary rates (include
increments)
– Oncost rate used is 28%
– If personnel will be paid by partner or other
University base salary cost on partner
organisation/other university salary scales
ARC Discovery Projects
commening 2008
Direct Expenses
Salary
• Applicable salary rate x time fraction x 1+ on-cost rate = Total Salary Cost
Eg. Level B.2 in 2008, time fraction on project is 30%, on-cost rate is 28%
55,000 x 0.3 x 1.28 = $21,120
Casuals
• Estimate a full-time equivalent time fraction if employed for a lengthy period and
calculate as above for salaries.
Eg. 3 days per week for 26 weeks
FTE = 3/5 * 26/52 = 0.6 x 0.5 = 0.3
• Can use an hourly rate if employed for a short time
Eg. $50 x 70 hours x 1.28 = $4,480
ARC Discovery Projects
commening 2008
Direct Expenses
Presentation of Salaries in GAMS
• Salary costs are entered into Part C of GAMS
applications in standard format:
Position Title – Surname - Level @ Time Fraction + oncosts
Examples:
• CI – O’Neil – LB.1 @ 0.3 FTE +28% oncosts
• Research Assistant HEW5.2 @ 0.5 FTE +28% oncosts
• Research Associate LA.8 @ 0.5 FTE +28% oncosts
ARC Discovery Projects
commening 2008
Direct Expenses
Teaching Relief
• Only CIs are eligible
• Rate is $32,972 for maximum 6 months (pro rate if
requesting less than 6 months)
Example
• Position Title – Surname – Length of Teaching Relief
• CI – O’Neil – 6 months
ARC Discovery Projects
commening 2008
Direct Expenses
Equipment
• Hardware and software items greater than
$1000
• Include cost ex GST and any installation costs
• Base price on latest prices (avoid guestimates)
• If you require large costly pieces of equipment
consider applying for an ARC Linkage
Infrastructure, Equipment and Facilities Grant
(LIEF)
ARC Discovery Projects
commening 2008
Direct Expenses
Maintenance
• Consumables and equipment less than
$1000
• Don’t include computer equipment or data
entry personnel in this category, use
equipment or personnel
ARC Discovery Projects
commening 2008
Direct Expenses
Travel
– List costs clearly
– include number of travellers, origin and destination, airfares,
accommodation, daily allowances, field expense etc.
Example:
Sydney – Melbourne x 2 return trips x 4 project staff airfares
• Accommodation x 9 nights
• Meals & incidentals allowances 4 x 10 days @ 70 per day
• Travel to field site - Km allowance @52cents/km x 800kms
Sydney – New York x 1 return airfare
• Accommodation x 9 nights
• Meal & incidentals allowance 10 days @ 150 per day
ARC Discovery Projects
commening 2008
Direct Expenses
Other
– Any other direct costs that can’t be placed into
categories listed above.
– Eg Conference registration, translation services
GST
– Quote costs exclusive of GST.
– GST does not apply to the ARC funds transferred
directly from the ARC.
– GST on external purchases are not charged to
individual grant accounts.
ARC Discovery Projects
commening 2008
Indirect Expenses
• Infrastructure
– university charge not applicable to ARC Grant funds
• In-kind
– – non-cash contributions to project
• Indirect
– Estimate of infrastructure costs for full costing
purposes
– Calculation based on academic salaries Level A and
above. Do not include General Staff
– Multiplier
• 1.25 Lab based research
• 0.92 Non-Lab based research
ARC Discovery Projects
commening 2008
Indirect Expenses
• Standard format for presenting costs
• Position Title – Surname - Level @ Time
Fraction + oncosts x multiplier
Eg.
CI – O’Neil – LB.1 @ 0.3 FTE +28% oncosts x 1.25
Research Associate LA.8 @ 0.5 FTE +28% oncosts x 1.25
ARC Discovery Projects
commening 2008
Justification
• Explain why cost is required and what benefit it
brings to the research project.
• Break down justification under budget headings
ie.
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Personnel
Teaching Relief
Equipment
Maintenance
Travel
Other
ARC Discovery Projects
commening 2008
Justification
ARC funded items (max 2 A4 pages)
• Personnel
– why is specific person/level of expertise required?
•
Fellowships
– why is a full-time commitment to project required or why has a teaching/research
option been chosen?
•
Teaching relief
– why is relief required to achieve a successful project outcome?
•
Major equipment
– Why is it required?
– Why is equipment not able to be accessed elsewhere and/or why is existing
equipment not suitable?
– Describe how it will be used and provide details of manufacturer, supplier, cost
and installation based on quotations. Actual quotations do not need to be
attached to application.
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Travel – what is the purpose of the travel?
ARC Discovery Projects
commening 2008
Justification
Non-ARC Contributions (max 1 A4 page)
• How will University and other partner
organisation contribution support the
project.
• If Partner Investigators are listed explain
their contribution to the project.
ARC Discovery Projects
commening 2008
Resources
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ARC Funding Rules
ARC Instructions to Applicants
MQ Salary Rates
ATO 05/06 reasonable travel rates
ARC Discovery Projects
commening 2008
Worked Example
Questions
Budgeting Contacts
• Divisional Finance Officers
• OFS Budget Officers
Lokiluyana Wijesena x7240 ELS, ICS, L&P
Stephanie Grollimund x7264 SCMP, Humanities, ACES
Margaret Frith x7210
MGSM, EFS
ARC Discovery Projects
commening 2008