Transcript Result-Based Management and the UNDAF Matrix for Country

Results-Based
Management (RBM) and
the UNDAF Results Matrix
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UNDAF Results
Before…
There was an agreed plan, but each agency
implemented individually – the UNDAF was
driven by agency mandates and became
fragmented… “business as usual”
And now…
There is a single matrix within the UNDAF that
links the strategic contribution of UN
agencies’ country programmes to targeted
national priorities
What is a Results Matrix?
• The core of the UNDAF
• An “at-a-glance” expression of UN system
support at country level, and
• How it will make a strategic contribution
towards National Development Goals and
MDG targets
• Uses principles and terminology of Results
Based Management (RBM)
Principles of RBM
• “If-Then” causality between levels of results
• Common results language to describe changes
• Collective accountability increases as you move
up the chain of results towards outcomes and
impacts
Key message
 No agency can go it alone!
• A results matrix is a means not an end
• A results matrix is contextual (anchored in the
current context of the country)
• AND… Uses the best judgment of the UNCT at
all times
Definitions
(adapted from OECD/DAC)
Impact:
Human Change
Outcome:
Institutional &
Behavioural Change
Outputs:
Products & Services
Skills & Abilities
Positive and negative, primary and secondary
long-term
effects produced
by a rates among boys
Primary education
completion
development
intervention, directly or indirectly,
and girls increased
intended or unintended.
The likely or achieved short-term and
Quality of school instruction increased in selected
medium-term effects of an intervention’s
districts
outputs.
The products and services which result from
1500 teachers in primary schools in selected districts
the completion of activities within a development
have improved teaching skills and methods
intervention.
Types of Change
Impact
Changes in the lives of people
Outcome
Institutional Change: values, ethic, rules, laws –
associated with to institutional performance, access..
Behavioural change: knowledge, skills, practices
(individual level)
Output
Operational Change: provision of goods and
services
A Typology for RBM
Results
Like…
Impact
More children
complete
school
Outcome
Enrolment
increased
Outcome
Quality of
instruction
increased
Output
Skills of 1500
teachers
strengthened
Activity
-To train 1500
teachers
-To revise
curriculum
Focus
Human!
Institutional/
Behavioural
Institutional/
Behavioural
Operational/
skills, abilities,
products &
services
@
Timeframe
5-10 yrs
5 yrs
5 yrs
<5 yrs
<1 yr
Group Activity
• Using the set of cards provided, develop
a results matrix…
Other Definitions
• Role of Partners
– Identifies stakeholders involved in the achievement of each
CP output and explains their contribution
• Resource Mobilisation Targets
– The estimated financial resource mobilisation target of
each UN agency (and partners if possible) related to the CP
outcome. These are aggregated for a UN targeted
contribution towards the UNDAF outcome
• Coordination Mechanisms &
Programme Modalities
(1) individual agency programmes/projects, or
(2) parallel programmes, or
(3) joint programmes
From Results Matrix to M&E Framework
National Target/
MDG
Primary school completion rates are improved by 10%
UNDAF Outcome
By 2011, policies and programmes implemented for
increased enrollment and improved quality
CP Outcome
CP Outputs
Improved quality of
instruction
Skills of 1500 teachers
strengthened
Role of
Partners
Resource
Mob. Targets
M&E Framework
Expected UNDAF Outcomes
Indicators (w. baseline)
Sources of Verification
Outcome 1
Indicator 1
Source
National education
legislation adopted
By 2011, policies and programmes
implemented for increased
enrollment and improved quality
Baseline
CP Outcome
Indicator 1
Improved quality of
instruction
CP Outputs
Skills of 1500 teachers
strengthened
Outcome 2…
No reliable source
??
Learning performance
MoED reports
Baseline
Indicator 1
Teacher testing results
Baseline
1. MoED reports
2. Spot visits
Table 2: UNDAF M&E Calendar
Planning Refs.
UNCT M&E Activities
Yr 1
Surveys/
Studies
Yr 2
Yr 3
HHS Survey on
Poverty
(Outcome 4;
UNDP- March)
Yr 4
WFP - VAM
(by February)
Monitoring
Systems
Eval. of support
to Nat. HIV/AIDS
Prog (Outcome 2);
UNAIDS- May)
Evaluations
Reviews
UNDAF Eval.
Milestones
Capacity
Building
Use of info
Partner M&E
Activities
PRSP
(July-Nov)
Nat HIV/AIDS
Review (Sept)
CCA Prep.
(March-May)
Yr 5
Table 1:UNDAF M&E Framework
Outcomes
Indicators
(w. baseline)
Sources of
verification
UNDAF Outcome 1
Indicator 1
Baseline:
Source 1
Agency resp.
CP Outcome 1.1
Major Outputs…
Indicator 1.1
Baseline:
Source 1.1
Agency resp.
CP Outcome 1.2
Major Outputs…
Indicator 1.2
Baseline:
Source 1.2
Agency resp.
UNDAF Outcome 2
…
UNDAF Outcome 3
…
Risks &
Assumptions
Summary of
risks and
assumptions for
each UNDAF
and CP
outcome
JOINT PROGRAMMING and
JOINT PROGRAMMES
• What is a Country Programme Action
Plan
• What is an Annual Work Plan
• What is your role as Junior Professional
Officers in the CPAP and AWP
Country Programme Action Plan
Before…
A mixed bag of programme and project
documents using different formats, timelines,
and preparation processes with partners
And now…
Readable, transparent and accessible
programme action plans, linked explicitly to
common, longer term UN development results
Annual Work Plan
Before…
• a variety of project documents
• large variations in detail
• not always linked to CDPs or UNDAF priorities
And now…
• standardised work plan that provides operational
detail
• connected to the UNDAF / CPDs strategic results
From Results Matrix to CPAP
National Priority
and Goals
Primary school completion rates are improved by 10%
By 2005, 30% more children are enrolled in primary school
UNDAF Outcome
CP Outcome
CP Outputs
Quality of instruction
increased
Skills of 1500 teachers
strengthened
Role of
Partners
Resource
Mob. Targets
Country Programme Action Plan (CPAP)
UNDAF Outcome 1 By 2005, 30% more children are enrolled in primary school
Agency
Programme
Component
CP Outcome
1.1
Output 1.1.1
Quality of
instruction
increased
Skills of 1500
teachers
strengthened
Basic Education
UNDAF Outcome 2
Output
targets and
indicators
Teacher testing
results
Indicative
Resources (per
yr)
$$
Regular and
Other Resources
From CPAP to AWP
Country Programme Action Plan
UNDAF Outcome 1
Agency
Programme
Component
By 2005, 75% of children complete a quality primary ed.
CP Outcome
1.1
Output 1.1.1
Quality of
instruction
increased
Skills of 1500
teachers
strengthened
Basic Education
Output
targets and
indicators
Teacher testing
results
Indicative
Resources (per
yr)
$$
Regular and
Other Resources
Annual Work Plan
Outputs &
Monitoring
Activities
1.1.1 Skills of
1500 teachers
strengthened
1.1.2…
Key Activities
-To train 300
teachers
-To revise
curriculum
…etc.
Timeframe
Q1 Q2 Q3 Q4
Responsible Planned Budget
Party
Sour
ce
Desc
r.
Amount
The Annual Work Plan (AWP) Monitoring Tool
Year_______ CP Component______________________
Implementing Partner ________________
EXPECTED CP
OUTPUTS AND
INDICATORS
INCLUDING
ANNUAL
TARGETS
OUTPUT 1:
INDICATOR 1.1 WITH
TARGET FOR THE
YEAR:
INDICATOR 1.2 WITH
TARGET FOR THE
YEAR:
INDICATOR 1.3 WITH
TARGET FOR THE
YEAR:
OUTPUT 2:
INDICATOR 2.1WITH
TARGET FOR THE
YEAR:
ETC.
PLANNED
ACTIVITIES
List all the activities
including monitoring and
evaluation activities to be
undertaken during the
year towards stated CP
outputs
EXPENDI
TURES
List actual expenditures
against activities
completed
RESULTS OF
ACTIVITIES
For each activity, state the results
of the activity
PROGRESS
TOWARDS
ACHIEVING CP
OUTPUTS
Using data on annual indicator
targets, state progress towards
achieving the CP outputs. Where
relevant, comment on factors that
facilitated and/or constrained
achievement of results including:
Whether risks and
assumptions as identified in the
CP M&E Framework materialized
or whether new risks emerged
Internal factors such as
timing of inputs and activities,
quality of products and services,
coordination and/or other
management issues
Joint Programs
Why… ?
• When it makes sense or adds value from a
programmatic point of view:
– Maximize impact of collective UN interventions.
– Contributes to a more coherent, effective and
efficient UN in its endeavour to help realize
national goals and priorities.
– Reduces duplication, transaction costs and
maximizes synergies.
What is a Joint Programme ?
A set of activities contained in a common work
plan and related budget involving two or more UN
organizations and national partners
JP Management Options
Parallel Fund Management
• Agencies work for common result with various partners
Pass-Through Fund Management
• Agencies work for common result and donor funds are
channeled through one agency for efficiency
Pooled Fund Management
• Agencies work for common result with common partner
JP Management Options
Parallel Fund Management
• Different partners
• Each agency manages its own funds
• Common work plan agreed by all agencies
• Aggregated / common budget showing
different inputs
Parallel Fund Management
JP Management Options
Pass-Through Fund Management
• Agencies approach donors for funding for JP
• Donor funds pass through Administrative Agent
•
•
•
•
•
•
Administrative Agent selected by participating agencies
Letter of Agreement signed
Substantive expertise
Operational capacity & country presence
1% admin fee for Administrative Agent
Each agency recovers their indirect costs as per their rules
• Administering Agent prepares consolidated progress
& financial reports
Pass-through Fund Management
JP Management Options
Pooled Fund Management
• Common national or sub-national partner
• Agencies pool funds
• Managing Agent manages funds through MOU
•Agent chosen jointly by agencies and government
•Substantive expertise
•Operational capacity & country presence
•Managing Agent recovers indirect costs
Pooled Fund Management
UNDAF Annual Review
• Theme Groups review progress
(including assessment of joint
programmes) for each UNDAF
Outcome (based on Annual Work plans)
and produces 2-3 page report
• UNCT reviews theme group reports
• Informs RC’s annual report as well as
agency and donor reports
UNDAF Evaluation
• A joint UN review which assesses:
- to what extent the UNDAF outcomes have been
achieved and if this has contributed to achieving
national goals (impact)
- to what extent the UNDAF outcomes continue to be
relevant
- the effectiveness of the UNDAF as a tool for UN
system collaboration, including joint programmes
…And informs subsequent CCA-UNDAF preparation for the next
5year cycle
UNCT Joint Programming Process
Programme
Implementation
M and E
1 2 3 4 5
Strategic Planning
Penultimate Year
Jan - Jun
Sept - Dec
Readers
group
CCA
Ultimate Year
Jan - Mar
Readers
group
UNDAF
Nov
Dec
Exec
Boards
CPDs
CPAPs
AWPs
UNDAF
Evaluation
CCA 2
Results Matrix
Workshops
JSM
JSM
AWPs
UNDAF 2
AWPs
Identify Potential Areas for Joint Programmes
M & E Plan
Articulate Joint Programmes
Projects
AWPs
Theme Groups,
Annual Reviews,
RC Annual
Report